ZipRecruiter

Log In

1

Executive Assistant To Chief Jobs in Arizona (NOW HIRING)

Tailstorm Health Inc

Executive Assistant

Chandler, AZ · On-site

Monday to Friday Job Type: Full-time Detailed We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and strategic support to our Chief ...

Phoenix Indian Center

Executive Assistant

Phoenix, AZ · On-site

Provides comprehensive executive support to the Chief Executive Officer (CEO) of the Phoenix Indian ... The Executive Assistant also provides administrative and executive support to the PIC Board of ...

NewReach Education

Executive Assistant

Tempe, AZ · On-site

$85K/yr

As an Executive Assistant to our CEO, you'll report directly to the Chief Executive Officer and play a crucial role in managing the dynamic schedule of our organization. This role is a perfect blend ...

GTI Fabrication

Executive Assistant

Tempe, AZ

This is an elevated executive support role: the Executive Assistant manages the executive office ... Manage the COO's calendar end to end: scheduling, prioritizing, resolving conflicts, and protecting ...

World View

Executive Assistant

Tucson, AZ

Executive Assistant Tucson, AZ Company Overview At Ondas Sentinel, we strive to be a responsible ... Partner with the Chief of Staff to support the effective operation of the CEO Office, including ...

GTI Fabrication

Executive Assistant

Tempe, AZ · On-site

This is an elevated executive support role: the Executive Assistant manages the executive office ... Manage the COO's calendar end to end: scheduling, prioritizing, resolving conflicts, and protecting ...

World View

Executive Assistant

Tucson, AZ · On-site

$75K - $90K/yr

Partner with the Chief of Staff to support the effective operation of the CEO Office, including ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

World View

Executive Assistant

Tucson, AZ

$75K - $90K/yr

Partner with the Chief of Staff to support the effective operation of the CEO Office, including ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

P.F. Chang's

Executive Assistant

Scottsdale, AZ · On-site

We are seeking an experienced Executive Assistant to join our team at our Global Support Center in ... Provide proactive, hands-on day-to-day support to the CEO by anticipating and addressing needs ...

PF Changs

Executive Assistant

Scottsdale, AZ · On-site

We are seeking an experienced Executive Assistant to join our team at our Global Support Center in ... Provide proactive, hands-on day-to-day support to the CEO by anticipating and addressing needs ...

next page

Showing results 1-20

All JobsTo Chief JobsExecutive Assistant To Chief JobsExecutive Assistant To Chief Jobs in Arizona

Executive Assistant To Chief information

What is an executive assistant to chief?

An Executive Assistant to Chief is a professional who provides high-level administrative support to a company’s Chief Executive Officer (CEO) or another C-suite executive. Their responsibilities typically include managing schedules, coordinating meetings and travel, handling confidential information, and acting as a liaison between the executive and other stakeholders. They play a crucial role in ensuring the executive’s day runs smoothly by prioritizing tasks, preparing reports, and supporting decision-making processes. Executive Assistants to Chiefs must possess excellent organizational, communication, and problem-solving skills, and often handle sensitive and time-critical information. Their work helps the executive focus on strategic initiatives by taking care of operational and administrative tasks.

What are the key skills and qualifications needed to thrive as an executive assistant to chief?

To thrive as an Executive Assistant to Chief, you need exceptional organizational skills, time management abilities, and a strong proficiency in administrative functions, typically supported by relevant experience or an associate’s or bachelor’s degree. Familiarity with office software (such as Microsoft Office Suite), calendar management tools, and sometimes project management systems is essential. Discretion, proactive problem-solving, and excellent communication skills set top performers apart in this role. These skills ensure efficient operations, enable effective support for executive leadership, and help foster a productive, professional environment.

How does an executive assistant to chief typically manage shifting priorities and urgent requests from senior leadership?

As an Executive Assistant to the Chief, you'll often juggle multiple high-priority tasks and need to adapt quickly to changes in the Chief's schedule or organizational objectives. Strong organizational skills, clear communication, and proactive problem-solving are essential to manage these dynamic demands. You'll frequently collaborate with other executives, team members, and external partners, so building strong relationships and maintaining discretion is key. Staying flexible and anticipating needs will help you excel in this fast-paced, high-visibility role.

What is the difference between Executive Assistant To Chief vs Executive Assistant To Director?

AspectExecutive Assistant To ChiefExecutive Assistant To Director
CredentialsTypically requires high school diploma or equivalent; some roles prefer associate or bachelor’s degreeSimilar credential requirements; often a high school diploma or higher
Work EnvironmentCorporate executive offices, C-suite settings, fast-paced environmentOffice settings, supporting directors or senior managers, similar pace
Employer & IndustryLarge corporations, industries with executive leadershipVaried industries, supporting directors in different departments
Search & Comparison IntentHigh overlap in responsibilities, similar skills requiredSimilar role, often compared for scope and seniority

Both roles involve managing schedules, correspondence, and administrative tasks. The main difference lies in the level of seniority and the scope of responsibilities, with Executive Assistant To Chief typically supporting top executives in strategic decision-making, while Executive Assistant To Director supports departmental heads or managers.

What are popular job titles related to Executive Assistant To Chief jobs in Arizona?

For Executive Assistant To Chief jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Executive Assistant To Chief jobs in Arizona look for?

The top searched job categories for Executive Assistant To Chief jobs in Arizona are:

What cities in Arizona are hiring for Executive Assistant To Chief jobs?

Cities in Arizona with the most Executive Assistant To Chief job openings:

Executive Assistant To Chief jobs near you
Infographic showing various Executive Assistant To Chief job openings in Arizona as of July 2026, with employment types broken down into 72% Full Time, and 28% Part Time. Highlights an 74% In-person, and 26% Hybrid job distribution.

Executive Assistant to the CEO

Scottsdale, AZ • Hybrid

HDI Global Insurance Company
See more jobs at HDI Global Insurance Companyexternal

$105K - $120K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 9 days ago

Job description

Executive Assistant to the CEO
About HDI Global Insurance Company
HDI Global Insurance Company is a commercial property and casualty insurer headquartered in Chicago, IL. As a wholly owned subsidiary of HDI Global SE, we manage the industrial lines division of the Talanx Group. With an international network spanning over 150 countries, we deliver sophisticated domestic and global insurance solutions to U.S.-based multinational and middle-market companies across a wide range of industries.
With Xcelerate29, HDI is shaping its future by becoming a Trusted Global Player, achieving Next-level Excellence, and building a Forward-thinking Organisation. This direction helps HDI Global lead the profitable growth game as a globally connected business, raise the bar every day through stronger underwriting, claims, and investment performance, and win tomorrow by starting today with a lean, fast, resilient, and future-ready organisation. Together, these priorities support profitable growth, sustainable profitability, global consistency, digital transformation, AI acceleration, smart cost leadership, and stronger collaboration across teams and markets. They also reflect our focus on being a workplace of choice by building a future-ready workforce where people learn, grow, adapt to technology change, and contribute to long-term success.
Position Summary

The Executive Assistant to the CEO serves as a trusted business partner and strategic administrative professional responsible for supporting the Chief Executive Officer in managing daily operations, executive priorities, global travel, board activities, communications, and stakeholder engagements. This highly visible role requires exceptional organizational skills, discretion, business judgment, and the ability to coordinate complex domestic and international activities in a fast-paced environment. This is a hybrid position based in Scottsdale, Arizona.
The Executive Assistant acts as the central point of coordination for executive scheduling, travel logistics, expense management, meeting preparation, and executive communications, ensuring the CEO's time is optimized and strategic priorities are effectively supported.
Essential Duties and Responsibilities
Executive Calendar amp; Schedule Management
  • Manage and maintain the CEO's complex calendar, including internal and external meetings, board meetings, client engagements, and strategic business reviews.
  • Prioritize competing requests and proactively manage scheduling conflicts.
  • Coordinate executive appointments across multiple time zones and global locations.
  • Ensure the CEO is fully prepared for meetings through agendas, briefing materials, and follow-up actions.
Global Travel Management
  • Plan and coordinate all domestic and international travel arrangements for the CEO.
  • Prepare detailed travel itineraries including flights, hotels, ground transportation, visas, and meeting schedules.
  • Monitor travel disruptions and make real-time adjustments as necessary.
  • Coordinate travel logistics for key executive leadership meetings and board events.
Board of Directors amp; Executive Leadership Support
  • Coordinate Board of Directors and Executive Leadership Team meetings.
  • Prepare, organize, and distribute meeting materials, presentations, agendas, and minutes.
  • Track action items and follow-up activities resulting from executive and board meetings.
  • Manage confidential correspondence and board-related documentation.
Meeting Coordination amp; Global Time Zone Management
  • Schedule and coordinate executive meetings across multiple countries and time zones.
  • Arrange conference rooms, virtual meeting platforms, and supporting technology.
  • Coordinate logistics for executive off-sites, strategic planning sessions, and leadership meetings.
  • Maintain accurate records of meeting decisions and follow-up commitments.
Expense Management amp; Administrative Operations
  • Prepare and submit executive expense reports accurately and timely.
  • Monitor and reconcile corporate credit card expenses.
  • Ensure compliance with company travel and expense policies.
  • Coordinate invoice approvals, vendor payments, and budget-related administrative activities.
Executive Communications
  • Draft, proofread, and manage correspondence on behalf of the CEO.
  • Prepare professional presentations, reports, and executive-level communications.
  • Screen and prioritize incoming communications and requests.
  • Serve as a liaison between the CEO and executive leadership, employees, clients, brokers, vendors, board members, and external stakeholders.
Strategic Project Support
  • Assist with special projects, business initiatives, and strategic planning activities.
  • Conduct research and compile information for executive decision-making.
  • Track project milestones and deadlines on behalf of the CEO.
  • Coordinate cross-functional activities to ensure timely completion of assigned initiatives.
Confidentiality amp; Stakeholder Management
  • Handle highly sensitive and confidential information with absolute discretion.
  • Build and maintain strong working relationships across all levels of the organization.
  • Represent the CEO professionally and exercise sound judgment in interactions with internal and external stakeholders.
Qualifications
Education
  • Bachelor's degree preferred.
  • Equivalent combination of education and relevant experience may be considered.
Experience
  • 7+ years of experience supporting C-suite executives, preferably a CEO, President, or Executive Leadership Team.
  • Experience coordinating international travel and global executive calendars.
  • Experience supporting Board of Directors activities preferred.
  • Experience preparing executive presentations and reports.
Technical Skills
  • Advanced Microsoft Office Suite skills (Outlook, Word, PowerPoint, Excel, Teams).
  • Extensive calendar management and meeting scheduling expertise.
  • Expense reporting and travel management systems experience.
  • Strong presentation and document preparation skills.
Core Competencies
  • Executive Presence
  • Absolute Confidentiality
  • Strategic Thinking
  • Superior Organization Skills
  • Priority Management
  • Problem Solving
  • Business Acumen
  • Professional Communication
  • Attention to Detail
  • Relationship Management
  • Adaptability amp; Flexibility
  • Global Time-Zone Coordination
  • Initiative amp; Proactive Planning
Compensation and Benefits:
Base salary range for this position is $105,000–$120,000 plus eligibility for a performance-based annual bonus. Actual compensation will be based on experience, education, and geographic location.
We offer a competitive benefits package, including: 401(k) with company match, Paid Time Off, Sick Leave, Medical, Health Reimbursement Arrangement (HRA), Telemedicine, Wellness Program, Employee Assistance Program (EAP), Dental, Vision, Accident amp; Critical Illness Insurance, Flexible Spending Account (FSA), Dependent Care FSA, Group and Voluntary Life Insurance, Short- and Long-Term Disability, Pet Insurance, Transit and Parking benefits.
Additional Information
HDI Global Insurance Company is an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, national origin, age, sex, marital status, ancestry, disability, veteran status, gender identity, or sexual orientation.
Applicants must be legally authorized to work in the United States.
Recruitment Agencies: All resumes submitted without prior HR authorization will be considered unsolicited.
HDI Global Insurance Company participates in E-Verify.
Employment is contingent upon successful completion of a background check and drug screen. Testing will be conducted in compliance with applicable state and local laws.

Apply