Executive Assistant To Chief Operations Officer Jobs

About us:

Healthy Connections is a Federally-Qualified Health Center serving communities across Western and Central Arkansas for more than 25 years. Guided by our pillars of Community, Compassion, and Excellence, we provide integrated medical, dental, and behavioral health services focused on access, quality, and patient-centered care.

Qualified, serious applicants only, please.

This is not a remote position. Must live in the Hot Springs, AR area or relocate.

About the Role:

Are you the kind of person who thrives behind the scenes, keeping leaders focused, operations running smoothly, and communication flowing effortlessly? Do you anticipate needs before they’re spoken and take pride in managing the details that drive big-picture success? If so, you may be the right fit to join Healthy Connections as our next Executive Assistant to the CEO.

This critical role provides direct and confidential support to the Chief Executive Officer, serving as the primary point of contact for internal and external stakeholders. You’ll manage schedules, coordinate communications, support board and leadership operations, and ensure the CEO is informed, prepared, and positioned to lead effectively.

Additionally, this position performs duties as a Contract Liaison responsible for facilitating communication, collaboration, and compliance between internal teams and external vendors or contractors regarding contracts.

This role may be structured as full-time (40 hours/week) or part-time (minimum 24 hours/week) based on your availability and experience. If you are discreet, organized, adaptable, and thrive in fast-paced, high-responsibility environments, we want to hear from you.

Qualifications:

• Bachelor's Degree required.
• Strong work tenure: five (5) to ten (10) years of experience supporting C-Level executives, preferably in a non-profit organization.
• Discretion and Confidentiality: Handle sensitive information with discretion and professionalism.
• Ability to Work Independently and as Part of a Team: Take initiative, work autonomously, and collaborate effectively with others.
• Strong Attention to Detail and Accuracy: Ensure accuracy in all documentation and tasks.
• Strong Organizational and Time Management Skills: Prioritize tasks, manage multiple projects, and meet deadlines effectively.
• Paralegal Knowledge and Experience: Understanding of legal processes, procedures, and terminology, along with experience in legal research, document management, and case file maintenance, is a plus.
• Excellent Communication Skills: Written and verbal communication, interpersonal skills, and the ability to communicate effectively with all levels of the organization. Experience and interest in internal and external communications, partnership development, and fundraising.
• Proficiency in Microsoft Office Suite and other relevant software: Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, TEAMS, Zoom, Onboard, and Social Media web platforms.
• Must be able to efficiently use the computer hook up from our computer to the big screen software and connect all board members remotely.

Responsibilities:

• Maintain knowledge of organizational policies and procedures and federal and state regulations and HRSA elements of performance.
• Attend board meetings (one evening per month), record minutes as the official written record of meetings using Robert’s Rules of Order, Newly Revised, and distribute documents as appropriate.
• Performs duties as a Contract Liaison responsible for facilitating communication, collaboration, and compliance between internal teams and external vendors or contractors regarding contracts.
• Must have adaptability and easily adjust to changing circumstances. An adaptable person in the workplace can keep up with moving priorities, projects, clients, and technology. Skilled at dealing with changes at work, whether process updates, their work environment, or work location.
• Develop and maintain a clearly labeled electronic desk manual including current, step-by-step instructions for processes, major functions, tasks, and information related to performing the role of Executive Assistant to the CEO.
• Accuracy and efficiency are key.

Skills:

The required skills such as calendar management and travel arrangements are essential for organizing the executive's time efficiently and ensuring smooth logistics for business travel. Proficiency in Microsoft Office Word and PowerPoint enables the Executive Assistant to create professional documents and presentations that support executive communications. Maintaining calendars and arranging meetings require strong attention to detail and the ability to coordinate with multiple stakeholders to align schedules. General administrative assistance skills are used daily to manage correspondence, file organization, and other office tasks that keep operations running smoothly. Preferred skills, including familiarity with healthcare-specific tools and advanced software capabilities, enhance the assistant's ability to adapt to the unique demands of the healthcare industry and contribute to team collaboration

• Part-time or Full-time position. Twenty-four (24) hours per week is required. Forty (40) hours per week is a possible option.
• Primarily office-based with collaboration across clinical and community settings.
• OSHA low-risk position.

• Competitive salary.
• Comprehensive benefits package including health, dental, vision, and life insurance.
• 401(k) retirement plan with company match at 3%.
• Paid time off and holidays.

Healthy Connections, Inc. is an Equal Opportunity Employer and Provider.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by federal, state, or local laws.

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaintfilingcust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all required information and send it to:
U.S. Department of Agriculture, Director, Office of Adjudication,
1400 Independence Ave., S.W., Washington, D.C. 20250-9410,
Fax: (202) 690-7442 or email at program.intake@usda.gov.