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Executive Assistant To Chief Operations Officer Jobs

Westrock

Executive Assistant to CEO

Atlanta, GA · On-site

The Executive Assistant to the President & CEO, North America serves as a highly trusted strategic partner responsible for providing comprehensive executive support and helping drive operational ...

Samaya AI

Executive Assistant to CEO

Mountain View, CA · Hybrid

$120K - $160K/yr

Role We're looking for a highly organized, proactive, and adaptable Executive Assistant to support ... You'll operate as a operational partner to the CEO and broader executive team while also serving as ...

Visionary Homes

Executive Assistant to CEO

Logan, UT · On-site

About the Role The Executive Assistant to the CEO plays an essential role in keeping executive priorities, communication, and daily operations moving forward. You will manage complex schedules ...

New

Visionary Homes

About the Role The Executive Assistant to the CEO plays an essential role in keeping executive priorities, communication, and daily operations moving forward. You will manage complex schedules ...

New

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Executive Assistant To Chief Operations Officer information

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$30K

$82.1K

$154.5K

How much do executive assistant to chief operations officer jobs pay per year?

As of Sep 10, 2026, the average yearly pay for executive assistant to chief operations officer in the United States is $82,146.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,500.00 and $100,000.00 per year, depending on experience, location, and employer.

What does an executive assistant to chief operations officer do?

An Executive Assistant to the Chief Operations Officer (COO) provides high-level administrative support to the COO, helping manage daily schedules, meetings, communications, and special projects. They act as a liaison between the COO and other departments, often handling confidential information and coordinating workflow to ensure smooth operations. Their responsibilities may include preparing reports, organizing events, and ensuring the COO is informed and prepared for all engagements. This role requires strong organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as an executive assistant to chief operations officer?

To thrive as an Executive Assistant to a Chief Operations Officer, you need exceptional organizational skills, attention to detail, and experience in administrative support, often backed by a bachelor’s degree or equivalent experience. Proficiency with calendar management software, Microsoft Office Suite, and communication platforms like Slack or Zoom is essential. Outstanding interpersonal skills, discretion, and proactive problem-solving make someone stand out in this role. These abilities are crucial for managing complex schedules, handling sensitive information, and supporting the COO in achieving operational efficiency.

What are some common challenges faced by executive assistants to chief operations officer, and how can they be overcome?

Executive Assistants to a COO often navigate rapidly shifting priorities, high-pressure deadlines, and confidential information on a daily basis. Balancing multiple tasks—such as managing complex calendars, preparing reports, and facilitating communication across departments—requires strong organizational skills and adaptability. Building proactive communication habits with the COO and staying ahead of changing schedules can help mitigate stress and ensure smooth operations. Developing strong relationships with other executives and team members also supports better collaboration and efficiency in this dynamic environment.

How much does an executive assistant to a chief operations officer make?

An executive assistant to a chief operations officer typically earns between $60,000 and $100,000 annually, depending on experience, location, and company size. Senior executive assistants with specialized skills or in high-demand industries may earn higher salaries, often supplemented with benefits and bonuses.

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Executive Assistant To Chief Operations Officer jobs near you

Executive Assistant to Chief Operations Officer

San Antonio, TX • On-site

Silver Ventures LLC
Investment Clubs and Venture Capital Companies • 201 - 500 employees
Learn more about Silver Ventures LLCexternal

Full-time

Posted 20 days ago

Job description


The Executive Assistant to the Chief Operations Officer is the thought partner in strategic prioritization and will assist the COO in leveraging his/her time by representing him/her in communications where possible and manage incoming requests independently in close coordination with the COO.    

Essential Functions 

Administrative Support:

Provide comprehensive administrative support to COO, including scheduling meetings, managing calendars, and coordinating travel arrangements. 

Prepare and edit correspondence, reports, presentations, and other documents. 

Prepares agendas and meeting plans, slide decks and necessary meeting information. 

Handle confidential information with discretion. 

Meeting Coordination:

Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. 

Assist with the preparation of materials for board meetings and other executive sessions. 

Communication Management: 

Serve as the primary point of contact for internal and external communications on behalf of the executives. 

Manage incoming and outgoing communications, including emails, phone calls, and mail. 

Identify accountabilities and by-when dates/deadlines that support COO’s commitments, both internally and externally. 


Key Performance Indicators (KPIs): 

Calendar Management Efficiency: 

Percentage of scheduling conflicts resolved proactively. 

Timeliness of meeting preparations and follow-ups. 

Communication Response Time: 

Average response time to emails and phone calls.

Number of communications handled per day/week. 

Budget Adherence: 

Percentage of projects delivered within budget. 

Variance between budgeted and actual project costs. 

Stakeholder Satisfaction: 

Feedback scores from executives and project stakeholders. 

Number of positive vs. negative feedback instances. 

Risk Mitigation Effectiveness:

Number of identified risks versus resolved risks.

Impact of issues on project timelines and outcomes. 


Required Education and Experience: 

Bachelor’s degree in Business Administration, Management, or related field. 

Minimum of 5 years of experience in an executive assistant or project management role. 

Strong organizational, time management, and multitasking skills. 

Excellent communication and interpersonal skills. 

Proficiency in project management software and tools. 

Ability to work independently and as part of a team. 

Strong problem-solving and decision-making abilities. 

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 

Work Environment: This role primarily operates in a professional office environment. Some travel may be required to support executive.  The role may also require occasional evening or weekend work to meet deadlines or support events.  This role in on-site in San Antonio, Texas


Silver Ventures continuously transforms San Antonio through repeatedly reinventing the shared experiences of food and learning to ensure the continued celebration of life and well-being of our children.