Executive Assistant To Cco Jobs (NOW HIRING)

Application instructions for this and all current OPB employment opportunities are available at OPB's careers page.
About OPB
OPB is a leader in public media, serving diverse communities of the Northwest with fact-based, in-depth news and information about politics, the environment, science, arts, history, and cultures; business, education and more. Powered by the generous support of members, OPB seeks out a variety of voices in our communities and lifts up authentic stories of the people, places, events and issues of the region, providing context and a deeper understanding. OPB's independent journalism and programs are available at opb.org, on OPB Radio and OPB TV. Follow us on Instagram, YouTube and Facebook.
The Opportunity:
This Executive Assistant role offers significant ownership of projects, opportunities for professional growth and the ability to help shape the position as it evolves. You'll work alongside a dedicated content team committed to advancing a meaningful mission.
As a key backfill hire, this position plays a critical role in supporting our leadership and content teams by managing priorities, coordinating activities, and ensuring important work continues to move forward. OPB values initiative, independent thinking and seeks a proactive professional who can confidently take ownership of this role.
Position Summary:
This position uses independent judgement and initiative to provide expert executive level support to the Chief Content Officer (CCO) and in the content department, where assignments involve work of a complex and non-routine nature. The Executive Assistant regularly handles confidential and/or sensitive information of strategic importance.
Areas of Responsibility:
45% Support and assist CCO's ongoing activities

• Manage complex, daily scheduling needs.
• Research, gather and prepare confidential information of a strategic nature for CCO, including compiling information, draftingreportsand creating presentations.
• Facilitate communication for CCO (some confidential in nature) by gathering and preparing information to set agendas, compile meeting notes, draft monthly updates,etc.
• Act as primary liaison with internal and external contacts for the CCO, including responding to email and other communications on their behalf, etc.
• Handle travel arrangements for CCO's work-related meetings, conferences, etc.
• Act as lead in preparation for internal and external meetings and events (handle arrangements for room, catering, presentation equipment, meeting materials, etc.).Attend unit meetings, as needed, to provide staff support.
• Assist CCO with management of services such as subscriptions, training resources and other activities related to professional development for Content staff.

45% Support the Content department

• Track expenses and payables for Content units [News, Talk & Podcasts, Science & Environment, Arts & Culture, Visuals] and ensure timely handling of financial documents related to Content department activities (ensuring that purchase requests, reimbursement forms, etc., are processed correctly and in a timely manner).
• Assist Content supervisors with scheduling, legal and financial processes, including handling of ICQ's, contract approvals,invoicesand related workflows.
• Support Content supervisors during recruitments byassistingwith travel arrangements for candidates, scheduling meetings for hiringmanager, and processing reimbursements for candidates after on-site visits.
• Support workflow for IP rights clearances byassistingwith agreement preparation and signature acquisition.
• Coordinate submission and tracking of awards, including assisting Content staff with preparation and submission of entries, and coordinating attendance at award events, ifappropriate.
• Coordinate, with CCO and supervisors, to help Content staff arrange travel and lodging for conferences and other professional development activities.
• Organize staff screenings ofnew contentand gatherings for significant moments (award announcements!) forall ofOPB and KMHD
• Provide updates, as directed, for OPB and KMHD staff about Content happenings (new episodes, awards, where folks are throughout the state, etc.).

10% Other duties as assigned

• Other duties as assigned, such as ordering andmaintainingoffice and other supplies for the Content department.

Working Conditions:
This position spends the majority of time in the office during OPB's business hours (Monday through Friday) with extensive use of computers and telephone. Occasional evening or weekend work may be required to carry out events and meetings. Some activities may require moving up to 25 pounds. Some travel within the region required to facilitate meetings and events.
Minimum Position Requirements (Knowledge, Skills, Abilities and Attitudes):

• Five years of administrative experience, including experience supporting executive-level management in a fast-moving environment.Bachelor'sdegree may substitute for up to two years of experience.
• Ability to build strong relationships across departments and other organizations.
• Experience tracking andmaintainingagreements with external vendors and working with management, Legal, and Finance teams to source and onboard new vendors.
• Experience driving efficiency and fostering collaboration in managing scheduling issues, solving problems, and creating positive outcomes.
• Positive team player with an enthusiastic attitude, positive outlook, creative problem-solving skills, and strong service orientation.
• Demonstrated ability to exercise sound judgment and discretion.
• Demonstrated ability to deal with high level contacts inside and outside the organization with professionalism and diplomacy.
• Demonstrated expert-level organizational, project management, and time management skills, including ability to successfully manage multiple projects, workflows, and competing priorities in a proactive manner (e.g., the ability to identify opportunities to contribute and assist without being asked, and the ability to foresee and communicate potential risks before they become blockers).
• Outstanding verbal and written communication skills, including writing and communicating status reports, project updates, and meeting minutes.
• Ability to research, compile and draft/generate reports documenting progress toward internal performance measures (we currently use Objectives and Key Results, OKRs).
• Ability to appropriately handle confidential information and interactions and fullycomply withpolicies and standards set by OPB.
• Strong knowledge of MS Office Suite / Microsoft 365, Google Workspace, Slack, Zoom and other computer-based enterprise tools, with easy ability to learn new platforms and programs as needed.
• Ability to develop a familiarity with OPB's brand and voicein order tooptimallyrepresentOPB both internally and externally.
• Genuine enthusiasmfor andunderstanding of the mission of OPB.

Preferred Position Requirements (Knowledge, Skills, Abilities and Attitudes):

• Bachelor's degree
• Experience in a media or newsroom environment
• Research skills

Additional Information:

• This position reports to the Sr. VP, Chief Content Officer.
• The probable hiring range for this exempt position is between $65,000-$78,000 annually.
• This position has access tohighly sensitivedata and therefore must pass a background check.

How to Apply:
For application instructions, please visit OPB's careers page. You will be asked to create an account, upload your cover letter and resume and answer a few position-related questions. Once you click "submit" you cannot make changes to your application.
This position will remain open until filled; however, we will begin reviewing applications and scheduling interviews the week June 22nd.
OPB is an Equal Opportunity Employer