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Executive Assistant Project Manager Jobs in Santa Rosa, CA

Goodall Brazier

Project Executive

Sonoma, CA · On-site

$165K - $190K/yr

Project Executive | Mechanical Construction Management, BAY AREA, CALIFORNIA Why has the role come ... assist, and plan-and-spec projects across Northern California and Nevada's commercial ...

New

Goodall Brazier

Project Executive

Santa Rosa, CA · On-site

$165K - $190K/yr

Project Executive | Mechanical Construction Management, BAY AREA, CALIFORNIA Why has the role come ... assist, and plan-and-spec projects across Northern California and Nevada's commercial ...

New

Meadowood Napa Valley

Executive Assistant

Saint Helena, CA · On-site

$85K - $100K/yr

General Manager Support * Act as the liaison between the General Manager's Office and Leadership ... projects tasks and duties needed to maintain the Executive Office. * Arrange and schedule all ...

Aurelius Systems

Executive Assistant

Sonoma, CA · On-site

Aurelius Systems is hiring an Executive Assistant to work directly alongside our founders and ... Familiarity with project management tools * Veteran with military admin, personnel, or S-1 ...

Aurelius Systems

Executive Assistant

Santa Rosa, CA · On-site

Aurelius Systems is hiring an Executive Assistant to work directly alongside our founders and ... Familiarity with project management tools * Veteran with military admin, personnel, or S-1 ...

Relais & Châteaux

Executive Assistant

Saint Helena, CA · On-site

$85K - $100K/yr

General Manager Support * Act as the liaison between the General Manager's Office and Leadership ... projects tasks and duties needed to maintain the Executive Office. * Arrange and schedule all ...

Jackson Family Wines

Executive Assistant

Santa Rosa, CA · On-site

$72K - $90K/yr

Provides comprehensive administrative, operational, and project support to Sales leadership and the ... Manage complex calendars, appointments, meetings, and scheduling priorities. * Coordinate ...

Relais & Châteaux

Executive Assistant

Saint Helena, CA · On-site

$85K - $100K/yr

General Manager Support * Act as the liaison between the General Manager's Office and Leadership ... projects tasks and duties needed to maintain the Executive Office. * Arrange and schedule all ...

Relais & Châteaux

Executive Assistant

Saint Helena, CA · On-site

$85K - $100K/yr

General Manager Support * Act as the liaison between the General Manager's Office and Leadership ... projects tasks and duties needed to maintain the Executive Office. * Arrange and schedule all ...

Meadowood-Napa-Valley

Executive Assistant

Saint Helena, CA · On-site

$85K - $100K/yr

Act as the liaison between the General Manager's Office and Leadership Committee Members, Department Heads and Staff. * Assist with projects tasks and duties needed to maintain the Executive Office.

Meadowood Napa Valley

Executive Assistant

Saint Helena, CA · On-site

$85K - $100K/yr

General Manager Support * Act as the liaison between the General Manager's Office and Leadership ... projects tasks and duties needed to maintain the Executive Office. * Arrange and schedule all ...

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Showing results 21-40

All JobsProject JobsExecutive Assistant Project Manager JobsExecutive Assistant Project Manager Jobs in Santa Rosa, CA

Executive Assistant Project Manager information

See Santa Rosa, CA salary details

$32.8K

$70.5K

$112.1K

How much do executive assistant project manager jobs pay per year?

As of Sep 14, 2026, the average yearly pay for executive assistant project manager in Santa Rosa, CA is $70,472.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,700.00 and $82,000.00 per year, depending on experience, location, and employer.

What is an executive assistant project manager?

An Executive Assistant Project Manager is a professional who supports executives by managing administrative tasks and also takes on project management responsibilities. This dual role involves organizing schedules, handling communications, coordinating meetings, and ensuring that projects are planned, executed, and completed efficiently. They bridge the gap between executive leadership and project teams, helping to keep projects on track while also providing high-level administrative support. Their skill set includes organization, communication, multitasking, and knowledge of project management tools or methodologies.

How does an executive assistant project manager typically balance administrative responsibilities with project management tasks?

Executive Assistant Project Managers often navigate a dynamic mix of supporting executive leadership while also coordinating projects. They may spend part of their day managing schedules, organizing meetings, and handling communications, and the other part developing project timelines, tracking progress, and facilitating collaboration between teams. Effective prioritization and clear communication are key to balancing these responsibilities. Most organizations support this hybrid role with project management tools and regular check-ins, ensuring tasks are organized and deadlines are met without neglecting executive support duties.

What are the key skills and qualifications needed to thrive as an executive assistant project manager, and why are they important?

To thrive as an Executive Assistant Project Manager, you need strong organizational skills, multitasking abilities, project management knowledge, and experience supporting executives, often backed by a degree in business or a related field. Familiarity with project management software (such as Asana, Trello, or MS Project), advanced proficiency in Microsoft Office Suite, and sometimes a PMP or CAPM certification are highly valued. Exceptional communication, discretion, and problem-solving abilities set top performers apart in this hybrid role. These skills are crucial for efficiently coordinating complex projects while providing seamless executive support, ensuring organizational objectives are met.

Can an executive assistant be a project manager?

An executive assistant can develop project management skills and take on project coordination tasks, but typically they are not formally designated as project managers unless they acquire relevant certifications like PMP and gain experience in project planning and execution. The roles require different core responsibilities, with project managers focusing on leading projects and executive assistants providing administrative support.

What are popular job titles related to Executive Assistant Project Manager jobs in Santa Rosa, CA?

For Executive Assistant Project Manager jobs in Santa Rosa, CA, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Project Manager jobs in Santa Rosa, CA look for?

The top searched job categories for Executive Assistant Project Manager jobs in Santa Rosa, CA are:

What cities near Santa Rosa, CA are hiring for Executive Assistant Project Manager jobs?

Cities near Santa Rosa, CA with the most Executive Assistant Project Manager job openings:

Executive Assistant Project Manager jobs near you
Infographic showing various Executive Assistant Project Manager job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 81% Full Time, 17% Part Time, 1% Temporary, and 1% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution, with an average salary of $70,472 per year, or $33.9 per hour.

Assistant Project Manager - General Contracting Division

Novato, CA • On-site

Louis Ptak Construction, Inc
51 - 200 employees
Learn more about Louis Ptak Construction, Incexternal

$125K - $145K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 25 days ago

Job description

Assistant Project Manager - GC Division
Louis Ptak Construction has a perfect opportunity for you.
Louis Ptak Construction has been building exceptional projects throughout California since 1998 as a General Contractor and Carpentry Subcontractor. Our portfolio includes some of California's largest and most well-known private residential estates. Our commitment to excellence and collaborative work environment makes us a sought-after employer in the construction sector.
We are looking for an Assistant Project Manager to join our General Contracting team and support high-end custom residential remodeling projects with budgets of $5 to $15 million. These projects require strong organization, construction knowledge, attention to detail, and the ability to coordinate complex schedules, detailed architectural plans, high-end finishes, and large project teams.
This is a great opportunity for an Assistant Project Manager who wants to grow within a collaborative, high-accountability environment. You'll work closely with Project Managers, Superintendents, Project Administrators, Project Accountants, subcontractors, design partners, and clients to help deliver projects with exceptional quality, strong communication, and an outstanding client experience.
What you get to own:
  • Support the Project Manager throughout the project lifecycle, from construction through closeout.
  • Coordinate with the Project Manager, Superintendent, Project Administrator, Project Accountant, subcontractors, and design partners to keep project activities organized and moving forward.
  • Manage project documentation, including plans, specifications, contracts, purchase orders, shop drawings, submittals, RFIs, meeting minutes, logs, and related records.
  • Prepare and distribute meeting agendas, minutes, action-item lists, and project updates, and follow through on assigned commitments.
  • Support subcontractor bidding, scope of reviews, proposal comparisons, buyout, change orders, and contract documentation.
  • Assist with estimating efforts, including quantity takeoffs, scope development, and review of subcontractor proposals.
  • Track project costs, commitments, change orders, procurement items, and documentation to support accurate forecasting and budget control.
  • Maintain clear, timely communication with project stakeholders and promptly elevate risks, decisions, and unresolved issues to the Project Manager.
  • Support schedule management by tracking milestones, maintaining look-ahead schedules, coordinating long-lead items and deliveries, and escalating potential delays.

What we're looking for:
  • 5+ years of experience in the construction industry, including 2+ years in project coordination, estimating, or assistant project management.
  • 2+ years of experience supporting custom residential or high-end commercial construction projects.
  • Ability to read, interpret, and mark up construction documents, including drawings, specifications, and reports.
  • Working knowledge of project documentation, subcontractor coordination, scheduling, cost tracking, and change management.
  • Strong communication, organization, problem-solving, and attention to detail.
  • Proficiency with project management software, including Procore, Bluebeam, and MS Project, is preferred.
  • Proficiency in Word, Excel, and Outlook.
  • Ability to travel to job sites throughout the Bay Area as needed and work from the Novato office when not on a job site.

Benefits:
  • 401(k) with 4% match
  • Dental, vision, and health insurance
  • Paid time off and holidays
  • Employee assistance program
  • Referral program

Join us at Louis Ptak Construction and be part of a team dedicated to building exceptional projects and fostering a collaborative work environment.

Apply