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Executive Assistant Position Jobs in Puerto Rico

Envocore, LLC

PR · On-site

$15/hr

Open work orders requested by LVTs throughout the workday based on established operational guidelines. * Assist with reviewing the Ensight map to identify apartments, condominiums, and residential ...

Liberty Latin America Communications, Inc.

PR · On-site

$63K - $80K/yr

This position will be responsible for daily, weekly and monthly and yearly accounting tasks and ... Is also expected to make recommendations to the Controller, CFO and CEO for building and ...

Bonneville Group

Administrative Assistant

Caguas, PR · On-site

$17.50 - $23.75/hr

Bonneville Contracting and Technology Group se encuentra en la búsqueda de un Asistente Administrativo para unirse a nuestro equipo de trabajo. Buscamos una persona organizada, responsable y ...

Tetra Tech

Project Manager

Guaynabo, PR · On-site

This position offers the opportunity to play a critical leadership role supporting complex ... Monitor program performance and assist in identifying operational risks, developing mitigation ...

Tetra Tech, Inc.

Project Manager

Guaynabo, PR · On-site

This position offers the opportunity to play a critical leadership role supporting complex ... Monitor program performance and assist in identifying operational risks, developing mitigation ...

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Executive Assistant Position information

What is the difference between Executive Assistant Position vs Administrative Assistant?

AspectExecutive Assistant PositionAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; often some college or certificationsHigh school diploma or equivalent
Work EnvironmentSupports executives in corporate or organizational settingsSupports teams or departments at various levels
Employer & Industry UsageCommon in corporate, government, and nonprofit sectorsWidespread across industries, supporting general office functions
Search & Comparison IntentOften searched by those seeking high-responsibility support rolesMore general, for entry-level or broad administrative tasks

The main difference between an Executive Assistant Position and an Administrative Assistant is the level of responsibility and support provided. Executive Assistants typically support high-level executives with complex tasks, requiring more specialized skills and experience. Administrative Assistants generally handle routine office tasks supporting teams or departments. Both roles are essential in organizational operations but differ in scope and expectations.

What does an executive assistant position actually do?

An executive assistant provides administrative support to executives or senior managers, handling tasks such as managing schedules, organizing meetings, preparing reports, and communicating on their behalf. They often use tools like calendar software and require strong organizational and communication skills to ensure smooth daily operations.

Where do executive assistants make the most money?

Executive assistants tend to earn the highest salaries in large metropolitan areas with a high cost of living, such as major financial or business hubs. Salaries are also influenced by industry, experience, and the complexity of the role, with those working for executive-level professionals or in specialized sectors often earning more.

What job categories do people searching Executive Assistant Position jobs in Puerto Rico look for?

The top searched job categories for Executive Assistant Position jobs in Puerto Rico are:

Executive Assistant Position jobs near you

Routing Administrative Assistant

Envocore, LLC

PR • On-site

$15/hr

Full-time

Re-posted 18 days ago

Job description

Envocore, LLC is an established national leader engaged in the engineering, designing and installation of energy-efficient systems. Our company designs and installs projects for a wide range of Government, Commercial, Industrial, Educational, Medical, Institutional and Retail facilities across the United States.


SUMMARY: Provide day-to-day administrative support to the Operations and Routing teams by creating work orders as needed, maintaining property and multi-family complex information for scheduling, reviewing Can’t Complete work order data, and creating QC work orders for field staff. This role helps improve work order flow, scheduling accuracy, and operational visibility.

DUTIES AND RESPONSIBILITIES:

  • Open work orders requested by LVTs throughout the workday based on established operational guidelines.
  • Assist with reviewing the Ensight map to identify apartments, condominiums, and residential complexes for inclusion in the complex log.
  • Maintain and update complex log information used by Operations to communicate with properties for scheduling purposes.
  • Review Can’t Complete workorders.
  • Create QC work orders, including NCR, AMI-AMI, and other related quality control work order types.
  • Coordinate with on-site operations personnel to ensure work orders are opened accurately and only when appropriate.
  • Support data accuracy, documentation, and communication between field teams and Operations.
  • Performs other related duties as assigned by management.


QUALIFICATIONS:

  • Strong attention to detail and accuracy when working with operational data.
  • Ability to follow procedures and apply judgment when determining whether a work order should be opened.
  • Comfortable learning mapping, scheduling, and work order systems.
  • Good written and verbal communication skills.
  • Ability to work closely with field teams, Operations, and scheduling personnel.
  • Dependable, organized, and able to manage multiple tasks during the workday.
  • Knowledge of computers, Microsoft Excel, Word, and routing software.


COMPETENCIES:

  • Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
  • Adaptability--Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
  • Attendance/Punctuality--Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
  • Dependability--Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

  • Frequently be able to sit for long periods of time.
  • Frequently be able to enter data for long periods of time.

Work Days: Monday-Friday

Work Hours: 8am-4:30pm

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.