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Executive Assistant Position Jobs in Oregon (NOW HIRING)

ATD Technology LLC

Executive Assistant

Portland, OR · On-site

High priority backfill position must be a Polished candidate, no RTO, and 100% will accept the ... This position provides executive and administrative support to the executive leadership team and is ...

GreenKey Solar

Executive Assistant

Bend, OR · On-site

Executive Assistant - Empowering Clean Energy Innovation Building a cleaner, brighter future ... This position is part time (15-20 hours/week) and will be based out of our Bend office. About Us:

RACC

Executive Assistant

Portland, OR · On-site

Role Summary The Executive Assistant to the Executive Director is a seasoned, highly organized professional who serves as the Executive Directors right-hand anticipating needs, managing priorities ...

RACC

Executive Assistant

Portland, OR · On-site

$57K - $65K/yr

Role Summary The Executive Assistant to the Executive Director is a seasoned, highly organized professional who serves as the Executive Director's right-hand - anticipating needs, managing priorities ...

ATD Technology LLC

Executive Assistant

Portland, OR · On-site

High priority backfill position must be a Polished candidate, no RTO, and 100% will accept the ... This position provides executive and administrative support to the executive leadership team and is ...

ATD Technology LLC

Executive Assistant

Portland, OR · On-site

High priority backfill position must be a Polished candidate, no RTO, and 100% will accept the ... This position provides executive and administrative support to the executive leadership team and is ...

Bureau Veritas

Purpose of Position - To provide high-level executive and administrative support by managing ... Assistant or Personal Assistant supporting senior management or executives.. Skills & Qualities:

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Executive Assistant Position information

How does an Executive Assistant typically manage competing priorities and support multiple executives simultaneously?

Executive Assistants often juggle tasks for several leaders, requiring exceptional organizational skills and the ability to prioritize dynamically. They use tools like shared calendars, task management software, and regular check-ins to ensure deadlines are met and urgent matters are addressed promptly. Collaborating closely with executives and their teams, they clarify expectations and proactively communicate about shifting priorities. This environment fosters adaptability and strong time-management abilities, making it a rewarding role for those who thrive on variety and fast-paced work.

What are the key skills and qualifications needed to thrive as an Executive Assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, usually supported by relevant experience or an associate’s/bachelor’s degree. Familiarity with office software (such as Microsoft Office Suite), calendar management systems, and sometimes project management tools is essential. Discretion, proactive communication, and problem-solving skills help Executive Assistants excel in supporting executives and managing multiple tasks. These capabilities are crucial for ensuring smooth operations, effective time management, and maintaining confidentiality in fast-paced business environments.

What are the top 3 skills of an executive assistant?

The top three skills of an executive assistant are strong organizational and time management abilities, excellent communication skills, and proficiency with office software and scheduling tools. These skills enable them to efficiently manage executive calendars, handle correspondence, and coordinate tasks across departments.

Is EA a dead-end job?

An Executive Assistant position is typically a stepping stone that can lead to higher administrative, managerial, or specialized roles. Many EAs develop skills in organization, communication, and technology that support career advancement within organizations or across industries.

What are Executive Assistants?

Executive Assistants are professionals who provide high-level administrative support to executives, managers, or other senior staff within an organization. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, preparing reports, and sometimes overseeing other administrative staff. They play a crucial role in ensuring the smooth operation of an executive’s daily activities and often act as a liaison between the executive and other departments or external stakeholders. Strong organizational, communication, and problem-solving skills are essential for this role.

What is the difference between Executive Assistant Position vs Administrative Assistant?

AspectExecutive Assistant PositionAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; often some college or certificationsHigh school diploma or equivalent
Work EnvironmentSupports executives in corporate or organizational settingsSupports teams or departments at various levels
Employer & Industry UsageCommon in corporate, government, and nonprofit sectorsWidespread across industries, supporting general office functions
Search & Comparison IntentOften searched by those seeking high-responsibility support rolesMore general, for entry-level or broad administrative tasks

The main difference between an Executive Assistant Position and an Administrative Assistant is the level of responsibility and support provided. Executive Assistants typically support high-level executives with complex tasks, requiring more specialized skills and experience. Administrative Assistants generally handle routine office tasks supporting teams or departments. Both roles are essential in organizational operations but differ in scope and expectations.

What is the highest paid executive assistant?

The highest paid executive assistants typically earn over $80,000 annually, with top earners in large corporations or executive-level support roles reaching salaries above $100,000, especially in major metropolitan areas. Compensation depends on experience, industry, and the complexity of the executive's needs, often including bonuses and benefits.

What does an executive assistant actually do?

An executive assistant provides administrative support to executives by managing schedules, arranging meetings, handling correspondence, and preparing reports. They often use tools like calendar software and require strong organizational and communication skills to ensure smooth daily operations.
What are popular job titles related to Executive Assistant Position jobs in Oregon? For Executive Assistant Position jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Executive Assistant Position jobs in Oregon look for? The top searched job categories for Executive Assistant Position jobs in Oregon are:
What cities in Oregon are hiring for Executive Assistant Position jobs? Cities in Oregon with the most Executive Assistant Position job openings:
Executive Assistant Position jobs near you
Infographic showing various Executive Assistant Position job openings in Oregon as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 99% Physical, and 1% Remote job distribution.

Executive Assistant - Hospital

BizTek People, Inc. | APA International Placement Consultants

Portland, OR • On-site

Contractor

Posted 29 days ago

Job description


Job Title: Executive Assistant
Job Type: Contract (12 weeks)
Schedule: Full-time, 5x8s (8:00 AM - 4:30 PM)
Work Setting: Onsite Hospital
Position Overview:
This role supports a central administrative leadership team within a large, complex organization. The Executive Assistant will manage executive calendars, coordinate logistics, support meetings and events, and handle a variety of administrative functions critical to daily operations.
Key Responsibilities:
  • Manage complex calendars and scheduling priorities for executive leadership
  • Coordinate day-to-day activities and ensure executives are informed of commitments and obligations
  • Arrange meetings with internal leaders and external partners
  • Review and prioritize incoming communications and determine appropriate actions
  • Conduct research and prepare materials, including presentations and reports
  • Provide front desk coverage, including greeting visitors and managing incoming calls
  • Handle incoming and outgoing mail distribution
  • Assist with planning and execution of events, including logistics, catering, and scheduling for visiting guests
  • Coordinate and support executive-level meetings, including agenda preparation, meeting logistics, and documentation
  • Record meeting notes and track follow-up action items
  • Set up A/V equipment and prepare materials for hybrid meetings and presentations

Additional Responsibilities:
  • Coordinate travel arrangements and process expense reports
  • Reconcile corporate purchasing card transactions
  • Provide backup support to other senior executives as needed
  • Contribute to overall administrative team efforts and office operations

Required Qualifications:
  • Proficiency in Microsoft Office applications

Experience Requirements (one of the following):
  • Four (4) years of clerical/secretarial experience, including at least one (1) year supporting a senior-level executive
  • OR
  • Associate's degree or certificate in office occupations/technology and three (3) years of secretarial experience

OR
  • Bachelor's degree and two (2) years of secretarial experience
  • Additionally:
  • At least one (1) year of full-time experience supporting senior management at a high-performance level is required
  • Relevant coursework or training in office occupations/technology may substitute for up to one (1) year of experience

Preferred Skills & Attributes:
  • Exceptional organizational and time management skills
  • Strong customer service mindset with responsiveness to time-sensitive requests
  • Ability to manage multiple priorities in a fast-paced environment
  • High attention to detail and accuracy
  • Professional demeanor and strong interpersonal skills
  • Ability to handle confidential information with discretion and sound judgment
  • Self-directed with the ability to work independently with minimal supervision

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