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Executive Assistant Position Jobs in Minnesota (NOW HIRING)

Transwestern

Executive Assistant

Minneapolis, MN · On-site

POSITION SUMMARY: POSITION SUMMARY The Executive Assistant provides high-level administrative professional support to Services President, COO and other leadership positions. The Executive Assistant ...

Trans western

Executive Assistant

Minneapolis, MN · On-site

POSITION SUMMARY: POSITION SUMMARY The Executive Assistant provides high-level administrative professional support to Services President, COO and other leadership positions. The Executive Assistant ...

Robert Half

Executive Assistant

Saint Paul, MN · On-site

$38 - $44/hr

We are looking for an experienced Executive Assistant to support senior leadership in a fast-moving ... This short-term contract position is ideal for a highly organized, detail-oriented individual who ...

ServeMinnesota

Executive Assistant

Minneapolis, MN · Hybrid

$70K/yr

Purpose The Executive Assistant serves as a trusted partner to the Chief Executive Officer (CEO), ... This position requires being in the Minneapolis office at least 4 days per week to effectively ...

Osaic

Executive Assistant

Oakdale, MN · Hybrid

$70K - $80K/yr

The successful candidate will be detail oriented, organized, creative, proactive, and understand the urgency and confidential nature of the position. Our Executive Assistant thrives in dynamic and ...

Sunlight Senior Living

Executive Assistant

Saint Paul, MN · On-site

$17 - $22/hr

The Executive Assistant should be an individual who is detail-oriented, computer savvy, and has the ability to take initiative and follow through on projects. Additionally, the individual should be ...

ROERS COMPANIES

Executive Assistant

Plymouth, MN

$70K - $92K/yr

Responsibilities The role of the Executive Assistant is to organize executive schedules and matters ... In order to be considered for this position, applicants must complete a survey at this link ...

Robert Half

Executive Assistant

Eden Prairie, MN · On-site

$40 - $50/hr

We are looking for an Executive Assistant to support senior leaders through a contract position. This role is ideal for someone who excels at managing complex schedules, coordinating travel logistics ...

Roers Companies

Executive Assistant

Plymouth, MN · On-site

$70K - $92K/yr

Responsibilities The role of the Executive Assistant is to organize executive schedules and matters ... In order to be considered for this position, applicants must complete a survey at this link ...

Roers Companies LLC

Executive Assistant

Minneapolis, MN · On-site

$70K - $92K/yr

Responsibilities The role of the Executive Assistant is to organize executive schedules and matters ... In order to be considered for this position, applicants must complete a survey at this link ...

Osaic

Executive Assistant

Oakdale, MN · Hybrid

$70K - $80K/yr

Administrative Opportunity in Financial Services Executive Assistant Location(s): Atlanta: 2300 ... Minimum of 2 years of executive administrative support experience or similar position * Skills ...

Durahome Painting Plus

Executive Assistant

Saint Paul, MN · On-site

$18 - $25/hr

Executive AssistantSaint Paul, MN | Full-Time Durahome Painting Plus is seeking a highly organized, proactive Executive Assistant to provide comprehensive administrative support to our Owner/CEO and ...

Skylimit Systems

Executive Assistant

Minneapolis, MN

$60K - $75K/yr

Executive Assistant to the CEO Full-Time · In-Office · Minneapolis, MN About the Role We're seeking an exceptionally organized, proactive, and trustworthy Executive Assistant to support our CEO. ...

Abdo

Executive Assistant

Edina, MN · On-site

$56K - $86K/yr

As our firm continues to grow, we are seeking an Executive Assistant to provide high-level support ... In-office work arrangement: This is an in-office position based in Edina, MN. Additional ...

Abdo

Executive Assistant

Edina, MN · On-site

$56K - $86K/yr

As our firm continues to grow, we are seeking an Executive Assistant to provide high-level support ... In-office work arrangement: This is an in-office position based in Edina, MN. Additional ...

Marco Technologies LLC

Executive Assistant

Minnetonka, MN

$68K - $106K/yr

The Executive Assistant serves as a strategic partner to senior leadership, delivering high-level ... This position requires a highly organized, detail-oriented professional who thrives in a fast-paced ...

Abdo

Executive Assistant

Edina, MN · On-site

$56K - $86K/yr

As our firm continues to grow, we are seeking an Executive Assistant to provide high-level support ... In-office work arrangement: This is an in-office position based in Edina, MN. Additional ...

Marco Technologies LLC

Executive Assistant

Minnetonka, MN · On-site

$68K - $106K/yr

The Executive Assistant serves as a strategic partner to senior leadership, delivering high-level ... This position requires a highly organized, detail-oriented professional who thrives in a fast-paced ...

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Executive Assistant Position information

What is the difference between Executive Assistant Position vs Administrative Assistant?

AspectExecutive Assistant PositionAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; often some college or certificationsHigh school diploma or equivalent
Work EnvironmentSupports executives in corporate or organizational settingsSupports teams or departments at various levels
Employer & Industry UsageCommon in corporate, government, and nonprofit sectorsWidespread across industries, supporting general office functions
Search & Comparison IntentOften searched by those seeking high-responsibility support rolesMore general, for entry-level or broad administrative tasks

The main difference between an Executive Assistant Position and an Administrative Assistant is the level of responsibility and support provided. Executive Assistants typically support high-level executives with complex tasks, requiring more specialized skills and experience. Administrative Assistants generally handle routine office tasks supporting teams or departments. Both roles are essential in organizational operations but differ in scope and expectations.

What does an executive assistant position actually do?

An executive assistant provides administrative support to executives or senior managers, handling tasks such as managing schedules, organizing meetings, preparing reports, and communicating on their behalf. They often use tools like calendar software and require strong organizational and communication skills to ensure smooth daily operations.

Where do executive assistants make the most money?

Executive assistants tend to earn the highest salaries in large metropolitan areas with a high cost of living, such as major financial or business hubs. Salaries are also influenced by industry, experience, and the complexity of the role, with those working for executive-level professionals or in specialized sectors often earning more.

What are popular job titles related to Executive Assistant Position jobs in Minnesota?

For Executive Assistant Position jobs in Minnesota, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Position jobs in Minnesota look for?

The top searched job categories for Executive Assistant Position jobs in Minnesota are:

What cities in Minnesota are hiring for Executive Assistant Position jobs?

Cities in Minnesota with the most Executive Assistant Position job openings:

Executive Assistant Position jobs near you
Infographic showing various Executive Assistant Position job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 3% Contract, and 1% Nights. Highlights an 88% Physical, 2% Hybrid, and 10% Remote job distribution.

Executive Assistant

STRATACOR Enterprise, LLC

Minneapolis, MN • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 21 days ago

Job description

COMPANY INFORMATION
Delta Dental of Minnesota is the largest regional provider of dental benefits, passionately serving over 7,000 Minnesota and North Dakota-based purchasing groups and 4.5 million members nationwide. We provide a work environment that engages each individual while encouraging growth and professional development. We are proud to be named a Top Workplace employer for several consecutive years and value our team members for building this reputation.
GENERAL SUMMARY
The Executive Assistant to the Chief Financial Officer (CFO) & Board of Directors (BOD) provides high-level administrative, operational, and strategic support to the CFO while serving as a key liaison to the BOD. This role requires exceptional organization, discretion, communication skills, and the ability to manage complex schedules, confidential information, and board governance processes in a fast-paced environment. The Executive Assistant position is proactive, detail-oriented, highly professional, and capable of anticipating needs while maintaining strong relationships with executives, board members, and internal and external stakeholders.
This position will be with Stratacor, an affiliate of Delta Dental of Minnesota.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment authorization at this time.
ESSENTIAL FUNCTIONS
Executive Assistant to Chief Financial Officer
  1. Anticipate needs and deliver proactive, high-level support while professionally representing the company.
  2. Demonstrate initiative, a strong work ethic, and a readiness to take ownership of tasks, approaching challenges with a solutions-focused mind.
  3. Maintain and handle sensitive information with the highest level of confidentiality. Assist in the preparation of highly confidential materials, PowerPoint, and other presentations.
  4. Learn and understand the complexities of the Company and its Affiliates' business matters in order to relate messages within the proper context.
  5. Execute a variety of routine and complex administrative duties in support of the day-to-day operations.
    • Handle and update spreadsheets, financial reports and other ad hoc documents or reports, as needed.
    • Manage and maintain schedules by proactively managing complex calendars and remaining flexible to multiple changes.
    • Maintain files, records, and databases, including offsite storage records and retention.
    • Manage responsibilities related to organizing meetings, department events, training sessions, and conferences. Duties include but are not limited to, preparation of highly confidential materials and presentations, set-up and clean-up of meeting rooms and making arrangements for meals/catering.
    • Coordinate travel accommodations and itineraries - U.S. and international (flight, hotel, transportation, etc.). Update travel arrangements which may require working after business hours and/or on weekends for logistical support.
    • Prepare expense reports for approval on a monthly basis. Ensure proper documentation and timely submission of all expenses and invoices, utilizing the company's expense reporting system. Complete timely submission of company hours reported in the company's time management system.
    • Gather information and prepare correspondence as requested (i.e., draft letters, emails, proof correspondences).
    • Support the execution of high-priority projects and initiatives. Track progress on deliverables, monitor deadlines, and provide status updates. Conduct research and gather requested information/data.
  6. Interface with employees, executives, board members, customer, vendors, and public. Maintain confidentiality and use discretion and tact; answering questions and meeting requests directed to the executive.
  7. Work collaboratively with other administrative support team members. Act as a backup for other executive assistants as needed to ensure seamless support across the organization.
  8. Other duties as assigned as well as willingness and flexibility when pulled into other projects outside of the immediate job description.

Executive Assistant to the Board of Directors
  1. Manage and maintain the organization's board management system, ensuring all board materials, committee documents, and member information are current, accurate, and organized.
  2. Coordinate all Board and Committee meetings, including scheduling, logistics, meeting setup, catering, technology needs, and attendee management. Send calendar invitations for all board and committee meetings and ensure attendee lists, locations, virtual meeting links, and distribution groups are accurate and updated.
  3. Prepare agenda drafts of all Board and Committee meetings in collaboration with executive leadership and distribute to appropriate team members prior to material deadlines.
  4. Prepare, compile, edit, and distribute board books, presentations, reports, and supporting meeting materials within established timelines.
  5. Responsible for drafting presentation slides and supporting materials for all Board and Committee meetings, ensuring content is accurate, well-organized, and formatted; coordinating presentation dry runs, capturing notes and edits, and incorporating updates prior to final distribution.
  6. Draft and maintain standardized board and committee minute templates and provide to legal team prior to the meetings.
  7. Coordinate travel arrangements and accommodations for Board members and executive leadership related to Board and Committee meetings, retreats, and events, including processing expense reports and ensuring timely reimbursement and accurate documentation.
  8. Submit quarterly Board compensation and fee and partner with Finance to coordinate the annual distribution of 1099 forms to Board members in a timely and compliant manner.
  9. Act as a liaison with Board members, both in verbal and written communication, as requested by the Chairs of the Board and the CEO. Drafting detailed communications related to board meetings for leadership approval.
  10. Maintain tracking spreadsheets and reporting tools. Maintain accurate and up-to-date board member contact information, biographies, and committee assignments.
  11. Coordinate with Legal and Finance to distribute compliance-related communications, reporting requests, disclosures, surveys, and required documentation to board members. Prepare and send DocuSign requests and electronic approvals for governance documents, resolutions, compliance reporting, and annual acknowledgements.
  12. Maintain and manage the shared Board Administration email inbox, including monitoring communications, responding to or routing inquiries appropriately, organizing correspondence, tracking follow-up items, and ensuring timely communication with board members, executives, and external stakeholders.
  13. Coordinate and maintain board onboarding processes, materials, orientation schedules, and governance resources for new board members.
  14. Coordinate Board retreats and special events, including scheduling, travel arrangements, lodging, meeting logistics, materials preparation, catering, transportation, attendee communication, and on-site support as needed.
  15. Maintain complete confidentiality in all Board matters.
  16. Other duties as assigned as well as willingness and flexibility when pulled into other projects outside of the immediate job description.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member. Duties, responsibilities and activities may change or be assigned at any time with or without notice.
KNOWLEDGE, SKILLS AND ABILITIES
Required:
  1. Exceptional written and verbal communication skills with the ability to communicate professionally and effectively with executives, Board members, employees, and external stakeholders.
  2. Highly developed organizational, critical thinking, and problem-solving skills with the ability to anticipate needs and proactively address challenges.
  3. Strong analytical skills and attention to detail with a commitment to producing accurate, high-quality work.
  4. Proven ability to plan, organize, prioritize, and manage multiple complex projects and competing deadlines in a fast-paced environment while maintaining a high level of accuracy and professionalism. Strong project coordination experience, including tracking deadlines and coordinating multiple projects.
  5. Excellent interpersonal and relationship-building skills with the ability to work collaboratively and professionally with individuals across all levels of the organization.
  6. Demonstrated emotional intelligence with the ability to be perceptive, responsive, and sensitive to the needs of others while maintaining professionalism and sound judgment.
  7. Advanced computer and technology skills, including proficiency in Microsoft Office Suite and related systems, with the ability to produce polished, thorough, professional, and accurate documents and presentations.
  8. Demonstrated ability to maintain the highest level of confidentiality, discretion, and professionalism when handling sensitive executive and Board information.
  9. Demonstrate flexibility and adaptability in a fast-paced environment, with the ability to adjust priorities, manage changing deadlines, respond to evolving needs, and provide support multiple with professionalism and composure.
  10. Demonstrate strong relationship management, facilitation, and influencing skills to effectively coordinate with executives and department leaders to obtain presentations, reports, and supporting materials by established deadlines; proactively follow up to ensure timely, accurate, and complete submissions for Board and Committee meetings.
  11. Availability to support occasional early morning, evening, or off-site Board meetings and preparations, retreats, and organizational events as needed.

EDUCATION AND EXPERIENCE
Required:
  1. Minimum of two years of experience providing high-level C-Suite administrative support.
  2. Experience managing confidential and sensitive information with a high level of discretion, professionalism, and sound judgment.
  3. Demonstrated experience managing complex calendars, competing priorities, travel coordination, and executive scheduling in a fast-paced environment.
  4. Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  5. Current Notary Public certification or willingness to obtain certification within a specified timeframe after hire.

Preferred:
  1. Prior experience coordinating Board and Committee meetings, materials, and communications.
  2. Experience with Board management platforms, DocuSign, expense management systems, and virtual meeting platforms.
  3. Bachelor's Degree in Business Administration, Communication, Finance and/or equivalent work experience or degree.

WORK ENVIRONMENT/PHYSICAL DEMANDS
  1. Travel Requirements: Local
  2. Weight Lifting Requirements: up to 20 lbs.
  3. Sedentary Work: Prolonged periods of time sitting at a workstation while working at a computer
  4. In office: Hybrid (in-office and remote) while requiring onsite presence at least three (3) days a week in the office (Tuesday, Wednesday, Thursday); but may require up to 5 days as needed for Board Meetings, events, and/or other business needs.

RELATIONSHIPS
  1. Reports To: Vice President, Facilities, Executive Initiatives & Events
  2. Supports: Chief Financial Officer and Board of Directors
  3. Directly Manages: None
  4. Internal Relationships: Executives, leadership, executive support team and all team members
  5. External Relationships: External Executives, Board of Directors, outside auditors, Board consultants, and various other external vendors

BENEFITS & COMPENSATION
Benefits for this position include medical, dental, vision, and life insurance; disability coverage, flexible spending plans, a 401(k) plan, Paid Time Off (PTO) and Holidays. Visit https://www.deltadentalmn.org/employee-benefit-packages for more information.
The starting salary range for this position is between $66,000 and $82,500 annually. Salary offers will typically be made in the listed range. The Company takes into consideration a candidate's education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including merit process and internal pay alignment when determining the salary for potential new team member's. In compliance with state and federal regulations, a potential new team member's salary history will not be used in compensation decisions.
EQUAL EMPLOYMENT OPPORTUNITY (EEO) STATEMENT
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights n

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