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Executive Assistant Operations Manager Jobs in Milwaukee, WI

Ascension

Executive Assistant

Milwaukee, WI

$29.02/hr

Proactively manage complex executive calendars, travel arrangements, and event schedules, resolving conflicts efficiently to optimize the executive's time and ensure seamless daily operations. * Data ...

Ascension

Executive Assistant

Milwaukee, WI · On-site

Proactively manage complex executive calendars, travel arrangements, and event schedules, resolving conflicts efficiently to optimize the executive's time and ensure seamless daily operations. * Data ...

Advocate Aurora Health

Executive Assistant I

Hartford, WI · On-site

$30.70 - $46.05/hr

Manages travel arrangements and expense reporting on executive's behalf. * Organizes all aspects of ... Addresses administrative/operational inquiries, resolves problems, and prioritizes needs using in ...

Advocate Aurora Health

Executive Assistant I

Hartford, WI · On-site

$30.70 - $46.05/hr

Manages travel arrangements and expense reporting on executive's behalf. * Organizes all aspects of ... Addresses administrative/operational inquiries, resolves problems, and prioritizes needs using in ...

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All JobsOperations JobsExecutive Assistant Operations Manager JobsExecutive Assistant Operations Manager Jobs in Milwaukee, WI

Executive Assistant Operations Manager information

See Milwaukee, WI salary details

$27.6K

$57.2K

$106.9K

How much do executive assistant operations manager jobs pay per year?

As of Aug 22, 2026, the average yearly pay for executive assistant operations manager in Milwaukee, WI is $57,237.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,900.00 and $66,000.00 per year, depending on experience, location, and employer.

What is an executive assistant operations manager?

Executive Assistant Operations Managers are professionals who combine the responsibilities of an executive assistant with those of an operations manager. They provide high-level administrative support to executives while also overseeing and improving business operations, processes, and procedures. Their duties often include managing schedules, coordinating meetings, handling confidential information, and streamlining daily operations to enhance organizational efficiency. This role requires strong organizational, communication, and multitasking skills, as well as the ability to work independently and make strategic decisions. Executive Assistant Operations Managers play a key role in ensuring that both executive and operational functions run smoothly within a company.

What are the key skills and qualifications needed to thrive as an executive assistant operations manager?

To thrive as an Executive Assistant Operations Manager, you need excellent organizational skills, multitasking abilities, and a background in business administration or a related field. Familiarity with office management software, project management tools like Asana or Trello, and proficiency with Microsoft Office Suite are typically required. Strong interpersonal communication, discretion, and problem-solving skills distinguish top performers in this role. These skills ensure efficient operations, effective executive support, and the smooth coordination of complex administrative tasks.

How does an executive assistant operations manager balance administrative duties with operational responsibilities in a typical workweek?

An Executive Assistant Operations Manager often splits their time between high-level administrative support—such as calendar management, meeting coordination, and correspondence—and overseeing operational processes like workflow optimization, team scheduling, and project tracking. Balancing these responsibilities requires strong organizational skills and the ability to prioritize urgent operational needs while ensuring that executive support tasks are handled efficiently. This role frequently involves collaborating with multiple departments, acting as a bridge between leadership and staff to facilitate communication and ensure smooth daily operations. Flexibility and adaptability are key, as priorities can shift quickly based on business needs.

What are popular job titles related to Executive Assistant Operations Manager jobs in Milwaukee, WI?

For Executive Assistant Operations Manager jobs in Milwaukee, WI, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Operations Manager jobs in Milwaukee, WI look for?

The top searched job categories for Executive Assistant Operations Manager jobs in Milwaukee, WI are:

What cities near Milwaukee, WI are hiring for Executive Assistant Operations Manager jobs?

Cities near Milwaukee, WI with the most Executive Assistant Operations Manager job openings:

Executive Assistant Operations Manager jobs near you
Infographic showing various Executive Assistant Operations Manager job openings in Milwaukee, WI as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $57,237 per year, or $27.5 per hour.

Executive Assistant

A. O. Smith Corporation

Milwaukee, WI • On-site

Full-time

Medical, Dental, Life, Retirement

Re-posted 20 days ago

A. O. Smith rating

6.8

Company rating: 6.8 out of 10

Based on 30 frontline employees who took The Breakroom Quiz

371st of 493 rated machine equipment manufacturers

Job description

Company / Location Information
A.O. Smith is a global leader applying innovative technologies and energy-efficient solutions to products manufactured and marketed worldwide. The company is one of the world's leading manufacturers of residential and commercial water heating equipment and boilers, as well as a manufacturer of water treatment products for residential and light commercial applications. A. O. Smith is headquartered in Milwaukee, Wisconsin, with approximately 12,000 employees at operations in the United States, Canada, China, India, Mexico, the Netherlands, and the United Kingdom.
Primary Function
We are seeking a highly skilled, proactive, and detail-oriented Executive Support Specialist - Finance to provide advanced operational and executive support to senior Finance leadership, including the CFO, Corporate Controller, and Vice President of Investor Relations.
This role goes beyond traditional administrative support and requires strong judgment, executive presence, and the ability to operate with a high degree of autonomy. Further, the role requires the ability to anticipate needs, manage competing priorities, support business initiatives, and contribute to executive effectiveness. The position focuses on seamless executive coordination and readiness, project support, communications, and cross-functional alignment, while maintaining the highest level of confidentiality and professionalism.
Responsibilities
Executive Support & Effectiveness
  • Serve as a strategic gatekeep for the executive, triaging requests, prioritizing issues, and ensuring alignment with business priorities and strategic initiatives
  • Manage complex executive calendars, coordinating meetings, agendas, and follow-ups to support effective decision-making and execution
  • Maintain a forward-looking view of deadlines and risks, anticipating needs and proactively resolving scheduling, prioritization, and workflow challenges

Finance & Investor Relations Support
  • Support activities related to investor relations, earnings preparation, and Board materials
  • Assist in coordinating logistics and preparation for key internal and external financial events, leadership meetings, and financial communications
  • Partner with Finance leadership to ensure alignment across initiatives, deadlines, and deliverables, ensuring accuracy and timely completion

Project Coordination & Business Support
  • Coordinate cross-functional activities on behalf of Finance leadership ensuring alignment and clarity of responsibilities
  • Track key deliverables, timelines, and action items to support execution of business priorities, escalating risks to maintain momentum
  • Identify and implement opportunities to improve efficiency and streamline administrative and operational processes

Executive Communications & Content Development
  • Prepare and format presentations, reports, and executive-level materials (PowerPoint, spreadsheets, briefing documents) to ensure clarity, accuracy and consistent executive standard
  • Draft and edit correspondence and communications with a high degree of professionalism, ensuring messages are concise, well-structured, and aligned with leadership expectations
  • Maintain consistency and quality across materials presented to senior leadership and external stakeholders, ensuring version control, accuracy, and readiness for executive review

Stakeholder & Relationship Management
  • Serve as a liaison between executives and internal/external stakeholders, ensuring clear communication and timely follow-through
  • Manage confidential and sensitive information with discretion, sound judgment, and a high degree of professionalism
  • Build strong, trust-based working relationships across the business to support alignment and effective collaboration.

Operational & Administrative Leadership
  • Coordinate domestic and international travel, including complex itineraries, ensuring seamless integration with executive schedules and priorities
  • Manage expense reporting, documentation, and administrative processes with accuracy and timeliness
  • Contribute to continuous improvement of executive office standards, tools, and practices to enhance efficiency and consistency

Qualifications
  • High school diploma or equivalent required; Associates or Bachelors degree preferred
  • 7-10+ years of experience supporting senior executives, preferably within Finance or related functions
  • Experience supporting executives at a publicly traded Company and working with board and investor relations materials
  • Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word)
  • Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
  • Exceptional attention to detail and ability to handle confidential information
  • Interest in leveraging technology (e.g., collaboration tools, AI-enabled tools) to improve efficiency

We Offer
Competitive compensation package and comprehensive benefits plans which include medical and dental insurance, company-sponsored life insurance, retirement security savings plan, short- and long-term disability programs and tuition assistance.
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ADA Statement & EEO Statement
In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.
We consider all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

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