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Executive Assistant Design Jobs in Texas (NOW HIRING)

Captivate, Inc.

Executive Assistant

Austin, TX · On-site

$25 - $28/hr

Executive Assistant Executive Assistant Role Overview The Executive Assistant will provide high ... Organize event sponsorships and staff sponsorship tables as needed. * Assist Design Consultants ...

Intuitive Machines LLC

Executive Assistant

Houston, TX · On-site

Our world-class team includes experts in all aspects of spacecraft subsystems design, development, and test, on-orbit operations, and safety. About the Position: The Executive Assistant serves as a ...

Intuitive Machines LLC

Executive Assistant

Houston, TX · On-site

Our world-class team includes experts in all aspects of spacecraft subsystems design, development, and test, on-orbit operations, and safety. About The Position The Executive Assistant serves as a ...

Woolpert

Executive Assistant

Austin, TX · On-site

$78K - $85K/yr

We blend design excellence with cutting-edge technology to deliver exceptional client value. Our ... Position Overview Woolpert is hiring an Executive Assistant to join our dynamic company and support ...

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Sutton Engineering, LLC

Be Seen First

Strategic Executive Assistant

Plano, TX · On-site

Strategic Executive Assistant to the CEO Sutton Engineering, LLC | Plano, TX About Us Sutton ... Company Description Sutton Engineering, LLC - MEP Design Firm focusing on mechanical, electrical ...

Posted today

Flex

Executive Assistant

Austin, TX · Hybrid

Flex is the diversified manufacturing partner of choice that helps market-leading brands design ... Job Summary Flex is seeking a highly strategic & proactive Executive Assistant (EA) to support the ...

DR Horton, Inc.

Executive Assistant

Austin, TX · On-site

Horton, Inc. is currently looking for an Executive Assistant for their Executive Department. The ... Type and design general correspondence, memos, charts, tables, graphs, business plans, etc.

fluidstack

Executive Assistant

Austin, TX · On-site

We acquire power, design and build data centers, and operate them - with teams spanning hardware ... This role exists to give executives back the bandwidth currently absorbed by scheduling, logistics ...

Mahindra Tractors

CEO Executive Assistant

Houston, TX · On-site

POSITION: CEO Executive Assistant COMPANY : Mahindra Ag North America is the #1 selling farm ... Expert proficiency with Microsoft Office and desktop publishing software; ability to design and ...

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All JobsDesign JobsExecutive Assistant Design JobsExecutive Assistant Design Jobs in Texas

Executive Assistant Design information

What is an executive assistant design?

Executive Assistant Design roles combine traditional executive assistant responsibilities with tasks related to design and creative project support. These professionals manage schedules, communications, and meetings for executives, while also assisting with presentation materials, branding assets, and visual documentation. They often collaborate closely with design teams, help coordinate creative projects, and ensure the executive's vision is effectively communicated. This hybrid role requires strong organizational skills and a keen eye for aesthetics.

What does an executive assistant design do?

An Executive Assistant in a design-focused environment plays a vital role by managing schedules, organizing design reviews, and facilitating smooth communication between creative teams and executives. They often coordinate project timelines, prepare materials for brainstorming sessions, and help prioritize tasks to ensure deadlines are met. Additionally, they may assist with travel arrangements for design expos or client meetings, and act as a point of contact to streamline feedback between designers and leadership. This role requires a strong understanding of creative workflows and the ability to anticipate the needs of both executives and design professionals.

What skills and qualifications are needed to thrive as an executive assistant design?

To thrive as an Executive Assistant in Design, you need excellent organizational skills, attention to detail, and a background in office administration or related fields. Familiarity with design software (such as Adobe Creative Suite), calendar management tools, and project management platforms is typically required. Strong interpersonal skills, discretion, and the ability to anticipate needs set outstanding candidates apart. These abilities ensure seamless support to design executives, enabling efficient workflows and effective communication within creative teams.

What is the difference between Executive Assistant Design vs Executive Assistant?

AspectExecutive Assistant DesignExecutive Assistant
CredentialsHigh school diploma or equivalent; some roles prefer design or administrative certificationsHigh school diploma; administrative certifications optional
Work EnvironmentDesign firms, creative agencies, or corporate offices with a focus on design projectsCorporate offices across various industries
Employer & Industry UsageUsed in creative and design-focused industriesCommon across multiple industries including finance, tech, and healthcare
Search & Comparison IntentPeople seeking administrative support with a design focusGeneral administrative support roles

Executive Assistant Design specializes in supporting design teams or creative projects, often requiring familiarity with design terminology and tools. In contrast, an Executive Assistant provides broad administrative support across industries. While both roles require organizational skills and communication abilities, Executive Assistant Design emphasizes a creative environment and industry-specific knowledge.

What are popular job titles related to Executive Assistant Design jobs in Texas?

For Executive Assistant Design jobs in Texas, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Design jobs in Texas look for?

The top searched job categories for Executive Assistant Design jobs in Texas are:

What cities in Texas are hiring for Executive Assistant Design jobs?

Cities in Texas with the most Executive Assistant Design job openings:

Executive Assistant Design jobs near you
Infographic showing various Executive Assistant Design job openings in Texas as of August 2026, with employment types broken down into 1% Internship, 89% Full Time, 6% Part Time, and 4% Contract. Highlights an 84% Physical, 5% Hybrid, and 11% Remote job distribution.

Executive Assistant

Captivate, Inc.

Austin, TX • On-site

$25 - $28/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 13 days ago

Job description

Executive Assistant

Executive Assistant 

Role Overview

The Executive Assistant will provide high-level administrative support to the president while driving growth initiatives through business development support. This role requires a tech-savvy professional who is proficient in modern productivity tools and capable of leveraging AI to enhance operational efficiency. You will serve as the primary point of contact for internal and external communications, ensuring the president's schedule is efficient and protected and that the company’s growth strategies are executed seamlessly.

Key ResponsibilitiesExecutive Support
  • Manage complex scheduling and calendar requirements to optimize the president’s time.
  • Coordinate travel arrangements, including flights, hotels, and reservations.
  • Act as a gatekeeper for communications, managing high-volume Slack channels and emails with professional etiquette.
  • Prepare briefs, agendas, and meeting minutes, ensuring all action items are tracked and completed.
  • Categorize executive tasks, priorities and critical decisions by urgency and department 
  • Take verbal and written communications from the president and convert into actionable steps and results. 
Business Development & Operations
  • Maintain HubSpot CRM data integrity, coordinating with Sales and Service to ensure all new contacts, opportunities, naming conventions, and addresses are managed accurately.
  • Assist in the execution of the company’s growth strategy by monitoring lead status and supporting prospect outreach.
  • Coordinate marketing materials, including brochures, business cards, and digital signage.
  • Coordinate with social media contractors to ensure content is approved and relevant.
  • Organize and attend industry-related events as needed.
  • Organize event sponsorships and staff sponsorship tables as needed.
  • Assist Design Consultants with coordination of product demonstrations.
  • Coordinate with vendors for product training, samples, and feedback.
  • Audit internal processes across systems to ensure relevancy and consistent data sharing.
  • Plan and assist with special events, such as office gatherings or industry open houses.
Digital Presence & AI Integration
  • Utilize AI platforms (such as ChatGPT, Claude, or Gemini) to draft content, summarize reports, and streamline research tasks.
  • Monitor and assist in maintaining social media strategy and website content relevancy.
  • Develop new process efficiencies by integrating AI tools into daily workflows.
Technical Requirements
  • HubSpot: Exposure or experience in CRM management, deal tracking, and reporting.
  • Google Workspace: Expert knowledge of Google Calendar, Docs, Sheets, and Drive for collaborative document management.
  • Slack: Knowledge in managing channel communications and department-specific updates.
  • AI Platforms: Basic knowledge and active experience using generative AI to improve productivity and content creation.
Qualifications
  • Relevant Associate or Bachelors degree in Business or Communications preferred.
  • One - three years experience as an Executive Assistant or related experience.  
  • Exceptional organizational skills and the ability to multitask in a fast-paced environment without compromising quality.
  • Strong professional writing and verbal communication abilities.
  • Ability to handle confidential information with the utmost discretion.
  • Ability to maintain office hours Monday through Friday (not a remote position).
  • Handle highly confidential executive, financial, and Board-related information with professionalism, discretion, and attention to detail.
  • Manage executive calendars, coordinating complex schedules, leadership meetings, and shifting priorities.
  • Coordinate on-site meetings by managing visitor logistics, conference rooms, catering, and meeting materials.

Benefits include: Medical, dental, vision, life insurance, matching SIMPLE IRA plan, Employee Assistance Plan

Salary Range:  $25-$28/hour

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