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Executive Assistant Bookkeeper Jobs in Michigan (NOW HIRING)

The Pivot Group

Office Manager - Otsego Area

Otsego, MI · On-site

$50K - $79K/yr

... Executive Assistant, Office Coordinator, Administrative Services Manager Why The Pivot Group ... ERP • Bookkeeping • Outlook • Salary • Hiring • Partnerships • Recruiting • ...

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All JobsBookkeeper JobsExecutive Assistant Bookkeeper JobsExecutive Assistant Bookkeeper Jobs in Michigan

Executive Assistant Bookkeeper information

What is an executive assistant bookkeeper?

Executive Assistant Bookkeepers are professionals who provide a combination of administrative support and financial record-keeping services to executives or organizations. Their duties typically include managing schedules, organizing meetings, handling correspondence, and maintaining accurate financial records such as invoices, payroll, and expense reports. By performing both executive assistant and bookkeeping tasks, they help streamline office operations and ensure that financial information is accurate and up-to-date. This dual role is essential in small to medium-sized businesses where versatility and multitasking are highly valued.

What are the key skills and qualifications needed to thrive as an executive assistant bookkeeper?

To thrive as an Executive Assistant Bookkeeper, you need strong organizational skills, attention to detail, and a solid foundation in accounting principles, often supported by relevant coursework or certifications. Proficiency in bookkeeping software such as QuickBooks, Microsoft Excel, and office management tools is typically required. Excellent communication, time management, and discretion are crucial soft skills for handling confidential information and supporting executives effectively. These combined abilities ensure accurate financial records, efficient administrative support, and smooth business operations.

How does an executive assistant bookkeeper typically balance administrative and financial responsibilities within a workweek?

As an Executive Assistant Bookkeeper, you'll often split your time between supporting executives with scheduling, correspondence, and meeting preparation, and handling bookkeeping duties like managing accounts, processing invoices, and reconciling statements. Balancing these responsibilities requires strong organizational skills and the ability to prioritize tasks based on deadlines and executive needs. Regular communication with both leadership and finance teams ensures seamless workflow and accurate record-keeping. Over time, mastering this balance can open up opportunities for expanded roles in office management or finance.

What is the difference between Executive Assistant Bookkeeper vs Administrative Assistant Bookkeeper?

AspectExecutive Assistant BookkeeperAdministrative Assistant Bookkeeper
CredentialsTypically requires bookkeeping certification and administrative skillsMay have basic bookkeeping knowledge, often no certification needed
Work EnvironmentSupports executives in corporate or small business settingsSupports teams or departments in various organizations
Employer & Industry UsageCommon in corporate, legal, or financial sectorsWidely used across industries for general administrative support
Search & Comparison IntentOften searched by those seeking specialized support roles combining admin and bookkeepingOften searched by those looking for general administrative roles with basic bookkeeping

The main difference is that an Executive Assistant Bookkeeper combines high-level administrative support with specialized bookkeeping skills, often supporting executives in corporate environments. An Administrative Assistant Bookkeeper typically provides general administrative support with basic bookkeeping duties, usually in a broader range of industries. The choice depends on the level of administrative responsibility and bookkeeping expertise required.

Do executive assistants do bookkeeping?

Executive assistants typically do not perform bookkeeping as their primary role involves administrative support, scheduling, and communication. However, some executive assistants with accounting skills or experience may handle basic financial tasks or assist with expense reports using tools like spreadsheets or accounting software. Bookkeeping is usually a specialized function handled by bookkeepers or accountants.

What are popular job titles related to Executive Assistant Bookkeeper jobs in Michigan?

For Executive Assistant Bookkeeper jobs in Michigan, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Bookkeeper jobs in Michigan look for?

The top searched job categories for Executive Assistant Bookkeeper jobs in Michigan are:

What cities in Michigan are hiring for Executive Assistant Bookkeeper jobs?

Cities in Michigan with the most Executive Assistant Bookkeeper job openings:

Executive Assistant Bookkeeper jobs near you
Infographic showing various Executive Assistant Bookkeeper job openings in Michigan as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, 2% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Senior Bookkeeper / Business Operations Assistant

Katalyst Systems Impact

Benton Harbor, MI

$30 - $38/hr

Full-time

Medical, Retirement, PTO

Re-posted 7 days ago

Job description

Senior Bookkeeper / Business Operations Assistant

Full-Time | In-Office


A locally owned and growing multi-company organization based in Southwest Michigan is looking for an experienced, highly organized, and dependable Senior Bookkeeper / Business Operations Assistant to own day-to-day accounting and help keep a small, fast-moving office running smoothly across multiple entities.


This isn't a transactional bookkeeping role. The team needs someone with strong technical bookkeeping skills who can also work independently, think proactively, and take on the operational and administrative pieces that come with running a growing business — vendor coordination, tenant and property support, technology decisions, and day-to-day problem-solving. You'll report directly to executive leadership and have real visibility into how the business runs.


This position is a genuine jack-of-all-trades role — one day you might be closing out reconciliations in QuickBooks, the next you're coordinating a vendor repair or helping show an available space. It's a strong fit for someone who enjoys that variety, takes ownership of their work, communicates well with others, and is comfortable balancing accounting responsibilities with day-to-day operational support in a smaller business environment.


What You'll Be Doing

Accounting & Financial Operations

  • Manage day-to-day bookkeeping and accounting across multiple entities
  • Process accounts payable, accounts receivable, deposits, and reconciliations
  • Maintain accurate financial records in QuickBooks Enterprise
  • Support monthly close, financial reporting, and cash tracking
  • Perform bank reconciliations and maintain organized accounting documentation
  • Support budgeting, forecasting, reporting, and year-end preparation
  • Process invoices, vendor payments, and credit card reconciliations
  • Maintain thorough, accurate files and documentation

Office & Business Operations Support

  • Own daily office operations and administrative coordination
  • Build and maintain organized systems, workflows, and internal processes
  • Coordinate directly with vendors, tenants, contractors, and outside partners
  • Partner with leadership on operational projects and see them through to completion
  • Answer incoming calls and support general office needs
  • Work independently while contributing to a collaborative, team-oriented office

Property & Tenant Coordination Support

  • Support select property management tasks as needed
  • Help coordinate tenant communication and maintenance requests
  • Assist with leasing documentation and administrative follow-up
  • Occasionally show an apartment, office, or building space
  • Provide continuity and support during operational transitions


What We're Looking For

  • Self-starter with strong problem-solving skills who works well independently
  • Genuine jack-of-all-trades mindset — equally comfortable behind the numbers and out front handling whatever the day brings
  • Highly organized with strong follow-through and project coordination ability
  • Comfortable in a small office environment, handling responsibilities both large and small
  • Strong verbal and written communication skills
  • Able to prioritize, manage multiple responsibilities, and maintain an efficient workflow
  • Comfortable with technology and learning new systems
  • Detail-oriented with a high level of professionalism and confidentiality


Preferred Experience

  • QuickBooks Enterprise experience strongly preferred
  • 3–5+ years of bookkeeping, accounting, or business operations experience
  • Strong understanding of accounting principles and bookkeeping practices
  • Experience supporting multiple business entities or accounts
  • Experience with AP/AR, reconciliations, reporting, and financial organization
  • Property management, commercial real estate, or small business operations experience helpful but not required
  • Proficient in Microsoft Office Suite (Outlook, Excel, Word, SharePoint)


Compensation, Schedule & Benefits

  • $30–$38/hour, based on experience (approximately $62,400–$79,040 annually for full-time hours)
  • Full-time, in-office
  • Flexible schedule within standard business hours (approximately 8:00 AM – 5:00 PM)
  • Paid Time Off (PTO) and paid holidays
  • IRA retirement benefit available
  • Healthcare benefits are not currently offered


Interested in learning more? Apply today — we'd love to hear how your experience fits this role.