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Exec Assistant Jobs in Madison, WI (NOW HIRING)

Marvin

Executive Assistant

Madison, WI · On-site

$69K - $91K/yr

The Executive Assistant to the VP of Supply Chain provides high-level administrative and strategic support to the Vice President and their leadership team. This role is critical in ensuring efficient ...

Canon USA & Affiliates

Executive Assistant

Madison, WI · On-site

$73K/yr

Executive Assistant - req1731 OVERVIEW Provide highest level of professional support for executives of the company. Ensure maximum level of productivity and efficient operations of all administrative ...

Wisconsin

Executive Assistant to Dean

Madison, WI

$80K/yr

Executive Assistant II Job Summary: This role supports the Grainger Dean of the College of Engineering with complex, high-level work. It involves independently managing and prioritizing tasks for the ...

UBS

Executive Assistant

Madison, WI · On-site

Your expertise • Bachelor's degree preferred or equivalent professional experience • 3+ years of experience in an administrative, executive assistant, or client service role within financial ...

SSM Health

Executive Assistant

Madison, WI · On-site

Plays a major role in coordinating the primary function, work or activities of the executive(s) being supported by anticipating their needs and work flow. Job Responsibilities and Requirements:

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Exec Assistant information

See Madison, WI salary details

$30.3K

$65K

$103.4K

How much do exec assistant jobs pay per year?

As of Jul 16, 2026, the average yearly pay for exec assistant in Madison, WI is $64,994.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,400.00 and $75,600.00 per year, depending on experience, location, and employer.

What are Executive Assistants?

Executive Assistants (EAs) are highly skilled administrative professionals who provide support to senior executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and acting as a liaison between the executive and other staff or external parties. EAs play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, prioritizing tasks, and maintaining confidentiality. They may also assist with project management and event planning, depending on the organization's needs.

How does an Executive Assistant support executives in managing competing priorities and tight schedules?

Executive Assistants play a crucial role in helping executives manage competing priorities by maintaining organized calendars, scheduling meetings, and proactively anticipating conflicts. They often act as gatekeepers, prioritizing requests and communications to ensure that the executive's time is allocated efficiently. EAs also coordinate with other departments, prepare briefing materials, and handle last-minute changes, which requires strong adaptability and communication skills. Successfully juggling these responsibilities helps executives stay focused on high-impact tasks.

What are the key skills and qualifications needed to thrive as an Executive Assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by relevant experience or an associate degree. Familiarity with Microsoft Office Suite, calendar management tools, and sometimes project management or communication platforms is typical. Exceptional interpersonal skills, discretion, and the ability to multitask set outstanding Executive Assistants apart. These skills ensure executives receive seamless support, enabling effective time management and smooth business operations.

What is the difference between Exec Assistant vs Administrative Assistant?

AspectExec AssistantAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentSupports executives in corporate, legal, or financial settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, legal, finance sectorsWidespread across all industries and organizations
Job ResponsibilitiesHigh-level scheduling, correspondence, project management for executivesGeneral administrative tasks like filing, data entry, customer service

The main difference between an Exec Assistant and an Administrative Assistant lies in their scope and level of responsibility. Exec Assistants primarily support high-level executives with complex tasks, while Administrative Assistants handle broader administrative duties for teams or departments. Both roles require strong organizational skills, but Exec Assistants often need more specialized experience and discretion.

What are the most commonly searched types of Exec jobs in Madison, WI? The most popular types of Exec jobs in Madison, WI are:
What are popular job titles related to Exec Assistant jobs in Madison, WI? For Exec Assistant jobs in Madison, WI, the most frequently searched job titles are:
What job categories do people searching Exec Assistant jobs in Madison, WI look for? The top searched job categories for Exec Assistant jobs in Madison, WI are:
What cities near Madison, WI are hiring for Exec Assistant jobs? Cities near Madison, WI with the most Exec Assistant job openings:
Exec Assistant jobs near you
Infographic showing various Exec Assistant job openings in Madison, WI as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $64,994 per year, or $31.2 per hour.
Executive Assistant

Executive Assistant

The Wisconsin Credit Union League

Madison, WI • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 9 days ago

Job description

The Executive Assistant is a trusted partner to leadership, helping the organization run smoothly and remain focused on its mission and members. This role provides highlevel administrative and operational support, with responsibility for supporting the relationships of the Board of Directors for The League, W.C.U.L. Services Corp., Wisconsin Credit Union Foundation, Reach Business Lenders, LLC®, and committees.

As a team member you'll be able to enjoy benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Paid Time Off, Paid Parking, and Bonus Eligibility. The position requires at least two days in the Madison office. Apply today and take the next step in your career with a company committed to mission focused service and member centered values.

Your day as a Executive Assistant

As the Executive Assistant you will be responsible for providing comprehensive administrative and governance support to the Board of Directors and the President & CEO by coordinating board and annual meeting activities, preparing and distributing agendas, reports, minutes, and supporting materials in a timely and accurate manner, and serving as recording secretary for board meetings and other assigned meetings. The position maintains official corporate records, including bylaws, board policies, orientation materials, and related governance resources, while ensuring all records remain current and compliant. Responsibilities also include drafting proposed bylaw amendments and policy updates, coordinating board election procedures and annual meeting processes, managing deadlines and notices outlined in governing documents, and collaborating with staff, board members, affiliated organizations, and committees to compile reports and follow-up items. In addition, the role supports annual convention activities by coordinating VIP invitations, guest registration, recognition awards for outgoing directors, and other convention-related duties as assigned.

This role provides high-level executive and administrative support to the President & CEO by managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and executive materials, and ensuring timely follow-up on priorities and action items. Responsibilities include conducting research, compiling and organizing information for executive review, and assisting with the preparation of presentations, reports, and meeting documentation. The position also supports project coordination by tracking initiatives and deliverables to ensure deadlines are met while maintaining professionalism and discretion when handling sensitive and confidential information. Additional duties include maintaining member and committee information within the database, coordinating internal meetings, facilitating communication between leadership, staff, board members, and external partners, distributing messages to League membership on behalf of the President & CEO, and providing administrative support for special projects and other organizational needs as assigned.

Requirements for this Executive Assistant job

The ideal candidate will have a minimum of five years of executive assistant experience and possess exceptional verbal and written communication skills, along with strong attention to detail and accuracy. This individual must demonstrate initiative, sound analytical judgment, and the ability to anticipate needs and identify issues proactively. Success in the role requires strong organizational and time management skills, the ability to prioritize multiple responsibilities effectively, and the capability to collaborate professionally with executives, staff, and stakeholders. The position also requires a high level of discretion and professionalism when handling confidential information, as well as the ability to work independently while remaining aligned with executive leadership and organizational goals. Experience supporting boards of directors or governing bodies is highly valued and considered a plus.

Your next step

So, what do you think? If this sounds like the right position for you, go ahead and apply. Good luck!

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