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Exec Assistant Jobs in Madison, WI (NOW HIRING)

Robert Half

Executive Assistant

Madison, WI · Remote

$22.96 - $26.59/hr

We are looking for an organized Executive Assistant to support a nonprofit organization in Madison, Wisconsin through a Contract engagement. This position will play a key role in keeping executive ...

University of Wisconsin

Executive Assistant

Madison, WI · On-site

$53K/yr

The Executive Assistant to the Founding Dean of the College of Computing and Artificial Intelligence provides high-level administrative and operational support in a dynamic and rapidly evolving ...

The QTI Group

Part-Time Executive Assistant

Madison, WI · On-site

$26/hr

This role is ideal for an experienced Executive Assistant who thrives in a fast-paced environment, enjoys working with executives and stakeholders, and can proactively manage multiple priorities ...

Renuity

Executive Assistant

Madison, WI · On-site

Mad City Windows & Baths, a Renuity Company Executive Assistant Mad City Windows & Baths, a proud company of the Renuity family, where innovation and excellence drive everything we do. As part of a ...

Renuity

Executive Assistant

Madison, WI · On-site

Mad City Windows & Baths, a Renuity Company Executive Assistant Mad City Windows & Baths, a proud company of the Renuity family, where innovation and excellence drive everything we do. As part of a ...

Drake & Company

Be Seen First

Executive Assistant -SG9958

Madison, WI · On-site

$24 - $26/hr

Our Madison area client, a statewide non-profit, is looking for a temporary executive assistant. This position is full time, Monday - Friday, 8am-5pm. It has the possibility of hybrid (3 days in ...

Santander

CIB, Executive Assistant

Madison, WI · On-site

$61K - $105K/yr

CIB, Executive Assistant Country: United States of America It Starts Here: Santander is a global leader and innovator in the financial services industry and is evolving from a high-impact brand into ...

Navitus

Sr. Executive Assistant II

Madison, WI · On-site

The Sr. Executive Assistant II will be responsible for executive level administrative support for Navitus Legal division. This position requires excellent administrative and organizational skills ...

Alphabe Insight Inc

Assistant Brand Executive

Madison, WI · On-site

$47K - $51K/yr

We are seeking a motivated and detail-oriented Assistant Brand Executive to support the execution and development of brand strategies across multiple projects. This role is ideal for a professional ...

Vortex Optics

Executive Assistant to CEO

Barneveld, WI · On-site

Design the CEO's Time: Manage and optimize calendar; coordinate travel; build annual/quarterly/monthly/weekly rhythms; protect strategic thinking time; recommend improvements. Act as a gatekeeper to ...

Vortex Optics

Executive Assistant to CEO

Barneveld, WI · On-site

Design the CEO's Time: Manage and optimize calendar; coordinate travel; build annual/quarterly/monthly/weekly rhythms; protect strategic thinking time; recommend improvements. Act as a gatekeeper to ...

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All JobsExec JobsExec Assistant JobsExec Assistant Jobs in Madison, WI

Exec Assistant information

See Madison, WI salary details

$30.2K

$64.9K

$103.3K

How much do exec assistant jobs pay per year?

As of Aug 27, 2026, the average yearly pay for exec assistant in Madison, WI is $64,948.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,400.00 and $75,600.00 per year, depending on experience, location, and employer.

What is an executive assistant?

Executive Assistants (EAs) are highly skilled administrative professionals who provide support to senior executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and acting as a liaison between the executive and other staff or external parties. EAs play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, prioritizing tasks, and maintaining confidentiality. They may also assist with project management and event planning, depending on the organization's needs.

What does an executive assistant do?

Executive Assistants play a crucial role in helping executives manage competing priorities by maintaining organized calendars, scheduling meetings, and proactively anticipating conflicts. They often act as gatekeepers, prioritizing requests and communications to ensure that the executive's time is allocated efficiently. EAs also coordinate with other departments, prepare briefing materials, and handle last-minute changes, which requires strong adaptability and communication skills. Successfully juggling these responsibilities helps executives stay focused on high-impact tasks.

What are the key skills and qualifications needed to thrive as an executive assistant?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by relevant experience or an associate degree. Familiarity with Microsoft Office Suite, calendar management tools, and sometimes project management or communication platforms is typical. Exceptional interpersonal skills, discretion, and the ability to multitask set outstanding Executive Assistants apart. These skills ensure executives receive seamless support, enabling effective time management and smooth business operations.

What is the difference between Exec Assistant vs Administrative Assistant?

AspectExec AssistantAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentSupports executives in corporate, legal, or financial settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, legal, finance sectorsWidespread across all industries and organizations
Job ResponsibilitiesHigh-level scheduling, correspondence, project management for executivesGeneral administrative tasks like filing, data entry, customer service

The main difference between an Exec Assistant and an Administrative Assistant lies in their scope and level of responsibility. Exec Assistants primarily support high-level executives with complex tasks, while Administrative Assistants handle broader administrative duties for teams or departments. Both roles require strong organizational skills, but Exec Assistants often need more specialized experience and discretion.

What are the most commonly searched types of Exec jobs in Madison, WI?

The most popular types of Exec jobs in Madison, WI are:

What are popular job titles related to Exec Assistant jobs in Madison, WI?

For Exec Assistant jobs in Madison, WI, the most frequently searched job titles are:

What job categories do people searching Exec Assistant jobs in Madison, WI look for?

The top searched job categories for Exec Assistant jobs in Madison, WI are:

What cities near Madison, WI are hiring for Exec Assistant jobs?

Cities near Madison, WI with the most Exec Assistant job openings:

Exec Assistant jobs near you
Infographic showing various Exec Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $64,948 per year, or $31.2 per hour.

Executive Assistant

Madison, WI • Remote

Robert Half
Recruiting and Staffing Services • 10K+ employees
Learn more about Robert Halfexternal

$22.96 - $26.59/hr

Temporary

This job post has expired today. Applications are no longer accepted.

Job description

We are looking for an organized Executive Assistant to support a nonprofit organization in Madison, Wisconsin through a Contract engagement. This position will play a key role in keeping executive schedules aligned, preparing clear materials for leadership and board meetings, and coordinating travel logistics in a fully remote work environment. The ideal candidate is detail-oriented, dependable, and comfortable managing shifting priorities while providing high-level administrative support.
Responsibilities:
• Manage complex executive calendars, prioritize scheduling needs, and ensure leaders are prepared for upcoming commitments.
• Create, format, and organize presentation materials and board meeting documents with a high degree of accuracy and care.
• Arrange domestic and/or business travel, including itineraries, reservations, and related logistics.
• Coordinate executive meetings by handling invitations, agendas, timing, and follow-up communication.
• Provide remote administrative support while maintaining strong organization, responsiveness, and attention to deadlines.
• Anticipate scheduling conflicts or logistical issues and resolve them proactively to keep activities running smoothly.• Demonstrated experience supporting senior leaders in an executive assistant or similar administrative role.
• Strong background in calendar coordination across multiple priorities and stakeholders.
• Proven ability to manage travel planning and prepare detailed itineraries.
• Experience assembling well-prepared meeting materials, including board or leadership presentations.
• Comfortable working independently in a remote setting while staying highly responsive and organized.
• Excellent written and verbal communication skills with strong attention to detail.
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About Robert Half

Sourced by ZipRecruiter

Founded in 1948, Robert Half pioneered the idea of professional talent solutions to connect opportunities at great companies with highly skilled job seekers. As business needs changed, we evolved to offer specialized talent solutions for finance and accounting, technology, administrative and customer support, creative and marketing, and legal fields. In 2002, we introduced our subsidiary, Protiviti, a global independent risk consulting and internal audit service, to support companies as they faced more strategic business challenges.

Industry

Recruiting and staffing services

Company size

10,000+ Employees

Headquarters location

San Ramon, CA, US

Year founded

1948

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