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Exec Assistant Jobs in Quebec (NOW HIRING)

Go RH

Adjoint.e executif.ve

Quebec, QC · On-site

CA$26 - CA$29/hr

Experience minimale requise : 5 ans d'experience pertinente dans un poste d'adjointe executive ou de direction. Connaissances, habiletes et expertises prealables requises : * Maitrise du francais ...

GoNativ

Adjointe exécutive

Wendake, QC

Sous la supervision directe des associés, l'Adjointe exécutive garantit la fluidité administrative et opérationnelle du cabinet : coordination des mandats, gestion proactive des échéances ...

GoNativ

Sous la supervision directe des associés, l'Adjointe exécutive garantit la fluidité administrative et opérationnelle du cabinet : coordination des mandats, gestion proactive des échéances ...

GoNativ

Sous la supervision directe des associés, l'Adjointe exécutive garantit la fluidité administrative et opérationnelle du cabinet : coordination des mandats, gestion proactive des échéances ...

Eastern Townships School Board

CA$25.83 - CA$29.83/hr

Team Support * Assist in training new Executive Secretaries and coordinate the work of support staff, as required. * Perform other related duties consistent with the position. Desired profile ...

Eastern Townships School Board

CA$25.83 - CA$29.83/hr

Team Support Assist in training new Executive Secretaries and coordinate the work of support staff, as required. Perform other related duties consistent with the position. Desired profile Schooling ...

Waste Management

Works in tandem with Technical Service Representatives to assist customers in every aspect of waste ... We require a bilingual speaking executive because this role requires frequent interactions and ...

Waste Management

Works in tandem with Technical Service Representatives to assist customers in every aspect of waste ... We require a bilingual speaking executive because this role requires frequent interactions and ...

Waste Management Canada

Works in tandem with Technical Service Representatives to assist customers in every aspect of waste ... We require a bilingual speaking executive because this role requires frequent interactions and ...

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Exec Assistant information

What is an executive assistant?

Executive Assistants (EAs) are highly skilled administrative professionals who provide support to senior executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and acting as a liaison between the executive and other staff or external parties. EAs play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, prioritizing tasks, and maintaining confidentiality. They may also assist with project management and event planning, depending on the organization's needs.

What does an executive assistant do?

Executive Assistants play a crucial role in helping executives manage competing priorities by maintaining organized calendars, scheduling meetings, and proactively anticipating conflicts. They often act as gatekeepers, prioritizing requests and communications to ensure that the executive's time is allocated efficiently. EAs also coordinate with other departments, prepare briefing materials, and handle last-minute changes, which requires strong adaptability and communication skills. Successfully juggling these responsibilities helps executives stay focused on high-impact tasks.

What are the key skills and qualifications needed to thrive as an executive assistant?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by relevant experience or an associate degree. Familiarity with Microsoft Office Suite, calendar management tools, and sometimes project management or communication platforms is typical. Exceptional interpersonal skills, discretion, and the ability to multitask set outstanding Executive Assistants apart. These skills ensure executives receive seamless support, enabling effective time management and smooth business operations.

What is the difference between Exec Assistant vs Administrative Assistant?

AspectExec AssistantAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentSupports executives in corporate, legal, or financial settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, legal, finance sectorsWidespread across all industries and organizations
Job ResponsibilitiesHigh-level scheduling, correspondence, project management for executivesGeneral administrative tasks like filing, data entry, customer service

The main difference between an Exec Assistant and an Administrative Assistant lies in their scope and level of responsibility. Exec Assistants primarily support high-level executives with complex tasks, while Administrative Assistants handle broader administrative duties for teams or departments. Both roles require strong organizational skills, but Exec Assistants often need more specialized experience and discretion.

What are the most commonly searched types of Exec jobs in Quebec?

The most popular types of Exec jobs in Quebec are:

What job categories do people searching Exec Assistant jobs in Quebec look for?

The top searched job categories for Exec Assistant jobs in Quebec are:

Exec Assistant jobs near you
Infographic showing various Exec Assistant job openings in Quebec as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Adjoint.e executif.ve

Go RH

Quebec, QC • On-site

CA$26 - CA$29/hr

Full-time

Re-posted 4 days ago

Job description

La personne titulaire du poste exerce des fonctions de soutien aux dirigeants de Lobe. Elle est le bras droit du chef de bureau du president ,qu'elle accompagne au quotidien. Elle assure la liaison entre eux et les differents interlocuteurs.

Responsabilites:

Dans le cadre de ses fonctions:

  • Gerer les agendas, les deplacements et les reunions du bureau du President;
  • Faire le tri des courriels, des appels et du courrier;
  • Rediger des comptes rendus, des rapports, des presentations, des documents administratifs ou des lettres;
  • Gerer des dossiers strategiques, corporatifs, juridiques, commerciaux ou humains;
  • Veiller au respect des echeances, des procedures et des normes de qualite dans le bureau du President;
  • Participer a la preparation ou gerer directement la mise en uvre des projets, des evenements ou des actions de communication;
  • Gerer les imprevus et les situations de crise potentielles;
  • Gerer les changements transformationnels (structure, outils technologiques, processus, etc.) au sein du bureau du president.

Profil de qualifications requises:

  • Scolarite minimale exigee : Diplome d'etudes collegiales (DEC) ou equivalence;
  • Experience minimale requise : 5 ans d'experience pertinente dans un poste d'adjointe executive ou de direction.

Connaissances, habiletes et expertises prealables requises :

  • Maitrise du francais oral et ecrit essentielle;
  • Maitrise de l'anglais oral et ecrit , un atout;
  • Maitrise des logiciels de la suite Office;
  • Capacite a gerer plusieurs taches simultanement;
  • Aptitude au travail d'equipe dans un contexte de croissance.

Competences personnelles :

  • Sens de l'organisation et de la planification;
  • Discretion et loyaute;
  • Autonomie;
  • Rigueur;
  • Curiosite;
  • Sens relationnel et diplomatie.
$26 - $29 an hour
Avantages et conditions de travail

  • Assurance collective : Offerte apres 3 mois de service continu (defrayee a 40 % par l'employeur et a 60 % par l'employe).

  • Fonds de pension (REER) : Possibilite de cotiser a un REER collectif (sans cotisation de la part de l'employeur).

  • Vacances : 6 % du salaire brut annuel (equivalent a 3 semaines de vacances payees).

  • Conges mobiles : 2 jours par annee (offerts apres 12 mois d'embauche)

  • Conges de maladie : 2 jours par annee.

  • Programme d'aide aux employes (PAE) : Oui, disponible pour soutenir votre bien-etre au quotidien.

  • Ambiance et detente : Un horaire flexible et un moment de pause agreable incluant 30 minutes de jeux par jour.

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