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Exec Assistant Jobs in Maine (NOW HIRING)

Johnny's Selected Seeds

Executive Assistant

Waterville, ME · On-site

$55K - $65K/yr

Executive Assistant ONSITE, Fairfield ME Position Summary The Executive Assistant provides personalized administrative support in a well-organized and timely manner. The EA works with Senior Leaders ...

Johnny's Selected Seeds

Executive Assistant

Waterville, ME · On-site

$55K - $65K/yr

Executive AssistantONSITE, Fairfield MEPosition SummaryThe Executive Assistant provides personalized administrative support in a well-organized and timely manner. The EA works with Senior Leaders to ...

InterMed

Executive Assistant

South Portland, ME · On-site

$29.62 - $42.95/hr

The Executive Assistant serves as a key member of the Administrative team to facilitate achieving organizational goals. Working under the general supervision of Chief Strategy & Technology Officer ...

Robert Half

Executive Assistant

Oakland, ME · On-site

$17K - $22K/yr

We are looking for an organized and proactive Part Time Executive Assistant with some marketing experience to provide high-level administrative support to senior leadership in Waterville, Maine. This ...

CVS Health

Executive Assistant

Sanford, ME · On-site

$22.59 - $58.85/hr

This is an exciting opportunity to provide executive administrative support to the VP of Specialty ... Manage special projects as designated and assist other department members as necessary * Perform ...

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All JobsExec JobsExec Assistant JobsExec Assistant Jobs in Maine

Exec Assistant information

See Maine salary details

$29K

$62.4K

$99.2K

How much do exec assistant jobs pay per year?

As of Aug 14, 2026, the average yearly pay for exec assistant in Maine is $62,406.00, according to ZipRecruiter salary data. Most workers in this role earn between $48,400.00 and $72,600.00 per year, depending on experience, location, and employer.

What is an executive assistant?

Executive Assistants (EAs) are highly skilled administrative professionals who provide support to senior executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and acting as a liaison between the executive and other staff or external parties. EAs play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, prioritizing tasks, and maintaining confidentiality. They may also assist with project management and event planning, depending on the organization's needs.

What does an executive assistant do?

Executive Assistants play a crucial role in helping executives manage competing priorities by maintaining organized calendars, scheduling meetings, and proactively anticipating conflicts. They often act as gatekeepers, prioritizing requests and communications to ensure that the executive's time is allocated efficiently. EAs also coordinate with other departments, prepare briefing materials, and handle last-minute changes, which requires strong adaptability and communication skills. Successfully juggling these responsibilities helps executives stay focused on high-impact tasks.

What are the key skills and qualifications needed to thrive as an executive assistant?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by relevant experience or an associate degree. Familiarity with Microsoft Office Suite, calendar management tools, and sometimes project management or communication platforms is typical. Exceptional interpersonal skills, discretion, and the ability to multitask set outstanding Executive Assistants apart. These skills ensure executives receive seamless support, enabling effective time management and smooth business operations.

What is the difference between Exec Assistant vs Administrative Assistant?

AspectExec AssistantAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentSupports executives in corporate, legal, or financial settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, legal, finance sectorsWidespread across all industries and organizations
Job ResponsibilitiesHigh-level scheduling, correspondence, project management for executivesGeneral administrative tasks like filing, data entry, customer service

The main difference between an Exec Assistant and an Administrative Assistant lies in their scope and level of responsibility. Exec Assistants primarily support high-level executives with complex tasks, while Administrative Assistants handle broader administrative duties for teams or departments. Both roles require strong organizational skills, but Exec Assistants often need more specialized experience and discretion.

What are the most commonly searched types of Exec jobs in Maine?

The most popular types of Exec jobs in Maine are:

What are popular job titles related to Exec Assistant jobs in Maine?

For Exec Assistant jobs in Maine, the most frequently searched job titles are:

What job categories do people searching Exec Assistant jobs in Maine look for?

The top searched job categories for Exec Assistant jobs in Maine are:

What cities in Maine are hiring for Exec Assistant jobs?

Cities in Maine with the most Exec Assistant job openings:

Exec Assistant jobs near you
Infographic showing various Exec Assistant job openings in Maine as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $62,406 per year, or $30 per hour.

Executive Assistant

Johnny's Selected Seeds

Waterville, ME • On-site

$55K - $65K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 24 days ago

Job description

Executive Assistant
ONSITE, Fairfield ME
Position Summary
The Executive Assistant provides personalized administrative support in a well-organized and timely manner. The EA works with Senior Leaders to manage and organize administrative work and facilitate effective communications accordingly. This position is full-time working closely with all members of the Senior Leadership team with special focus on the CEO and Director of Finance.
Read More...
Responsibilities
  • Act as the point of contact between the executives and internal/external clients including Board members.
  • Undertake the tasks of receiving calls, take messages and routing correspondence.
  • Handle requests and queries appropriately.
  • Maintain and arrange meetings, appointments and schedules and provide reminders.
  • Make travel arrangements as needed.
  • Prepare Board meeting prepack and other Board related items as needed.
  • Take minutes and keep accurate records of critical information.
  • Produce reports, presentations and briefs and coordinate among the senior staff.
  • Develop and carry out an efficient documentation and filing system.

Education
Bachelor's degree from an accredited college/university or equivalent work experience.
Qualifications & Skills
  • Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other administrative positions
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office with emphasis on proficiency with Excel and PowerPoint.
  • Proficiency in English
  • Exemplary planning and time management and presentation skills
  • Up-to-date with advancements in office protocols and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion and confidentiality

Physical Requirements
  • Must be able to move, manipulate and operate computer equipment
  • Capable of sitting for prolonged periods of time.
  • Ability to bend, pull and lift (up to 15 lbs. occasionally)

Benefits
  • Health Insurance (HMO, PPO, HSA)
  • Dental Insurance
  • Vision Insurance
  • Flexible Spending Account (Medical & Dependent Care)
  • Employee Stock Ownership Plan & Profit Sharing
  • 401(k)
  • Employee Discount
  • Maternity/Paternity/Adoption & Foster Care Leave
  • Company Paid Life Insurance
  • Voluntary Life Insurance
  • Voluntary Pet Insurance
  • Company Paid Short- & Long-Term Disability Insurance
  • Paid Time Off
  • Educational Assistance

Johnny's Selected Seeds is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, or veteran status.
Johnny's Selected Seeds was established in 1973 by our Founder and Chairman, Rob Johnston, Jr. Today we are 100% Employee Owned. Johnny's mission is Helping families, friends, and communities to feed one another by providing superior seeds, tools, information, and service.
Johnny's is renowned for our exceptional customer service offering seeds, tools, supplies and information to direct-market growers and avid home gardeners. We source, breed, trial, and sell outstanding selected varieties of vegetables, cut flowers, herbs, and farm seed, as well as thoughtfully designed tools and equipment. We take pride in the wealth of information and depth of experience we offer our customer base, nationwide and globally.
We are a strong, stable company focused on growth while still maintaining our small company feel and staying true to our roots. Beautiful Central Maine, where our research farm, warehouse, and offices are located, is the perfect launching point for an active, four season life style. Geographically situated halfway between Maine's mountains and it's 4500-mile-long coastline, we're a short drive away from resorts, parks, and harbors renowned for a rich diversity of recreational and cultural opportunities.
If you are passionate about good, healthy food and would choose to work for a company with fellow co-owners who are passionate about our mission and values, Johnny's may be the place for you!

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