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Exec Assistant Jobs in Maine (NOW HIRING)

University of Rochester

$24 - $33.60/hr

Associate's degree and 3 years related work experience including at least 1 year in an executive administrative capacity in an academic office or project management, or the equivalent experience in ...

defi AUTO LLC

Senior Client Executive

Augusta, ME · On-site

$100K - $150K/yr

The Senior Client Executive assumes the leadership role in managing defi SOLUTIONS business relationships with a portfolio of large, multi-million dollar clients from a strategic and consultative ...

RH Foster

Executive Admin Assistant

Hampden, ME · On-site

Description Executive Administrative Assistant - Hampden Corporate Office We are seeking an organized and professional Executive Administrative Assistant to provide high-level administrative, legal ...

Sage Haus

House Manager & Personal Assistant

Yarmouth, ME · On-site

$30 - $35/hr

Key Responsibilities Personal and Executive Assistant Support * Calendar management (including household schedules) * Event and appointment coordination * Email triage and management * Provide daily ...

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All JobsExec JobsExec Assistant JobsExec Assistant Jobs in Maine

Exec Assistant information

See Maine salary details

$29K

$62.4K

$99.2K

How much do exec assistant jobs pay per year?

As of Aug 14, 2026, the average yearly pay for exec assistant in Maine is $62,406.00, according to ZipRecruiter salary data. Most workers in this role earn between $48,400.00 and $72,600.00 per year, depending on experience, location, and employer.

What is an executive assistant?

Executive Assistants (EAs) are highly skilled administrative professionals who provide support to senior executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and acting as a liaison between the executive and other staff or external parties. EAs play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, prioritizing tasks, and maintaining confidentiality. They may also assist with project management and event planning, depending on the organization's needs.

What does an executive assistant do?

Executive Assistants play a crucial role in helping executives manage competing priorities by maintaining organized calendars, scheduling meetings, and proactively anticipating conflicts. They often act as gatekeepers, prioritizing requests and communications to ensure that the executive's time is allocated efficiently. EAs also coordinate with other departments, prepare briefing materials, and handle last-minute changes, which requires strong adaptability and communication skills. Successfully juggling these responsibilities helps executives stay focused on high-impact tasks.

What are the key skills and qualifications needed to thrive as an executive assistant?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by relevant experience or an associate degree. Familiarity with Microsoft Office Suite, calendar management tools, and sometimes project management or communication platforms is typical. Exceptional interpersonal skills, discretion, and the ability to multitask set outstanding Executive Assistants apart. These skills ensure executives receive seamless support, enabling effective time management and smooth business operations.

What is the difference between Exec Assistant vs Administrative Assistant?

AspectExec AssistantAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentSupports executives in corporate, legal, or financial settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, legal, finance sectorsWidespread across all industries and organizations
Job ResponsibilitiesHigh-level scheduling, correspondence, project management for executivesGeneral administrative tasks like filing, data entry, customer service

The main difference between an Exec Assistant and an Administrative Assistant lies in their scope and level of responsibility. Exec Assistants primarily support high-level executives with complex tasks, while Administrative Assistants handle broader administrative duties for teams or departments. Both roles require strong organizational skills, but Exec Assistants often need more specialized experience and discretion.

What are the most commonly searched types of Exec jobs in Maine?

The most popular types of Exec jobs in Maine are:

What are popular job titles related to Exec Assistant jobs in Maine?

For Exec Assistant jobs in Maine, the most frequently searched job titles are:

What job categories do people searching Exec Assistant jobs in Maine look for?

The top searched job categories for Exec Assistant jobs in Maine are:

What cities in Maine are hiring for Exec Assistant jobs?

Cities in Maine with the most Exec Assistant job openings:

Exec Assistant jobs near you
Infographic showing various Exec Assistant job openings in Maine as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $62,406 per year, or $30 per hour.

Executive Assistant, Offices of CDO and SVP Marketing and Communications

Gulf of Maine Research Institute

Portland, ME • On-site

$70K - $75K/yr

Full-time

Posted 24 days ago

Job description

Job Type
Full-time
Description
Job Title: Executive Assistant, Offices of CDO and SVP Marketing and Communications
Reports to: Chief Development Officer and SVP, Marketing and Communications
Starting Salary Range: $70,000- $75,000
The Gulf of Maine Research Institute (GMRI) develops and delivers collaborative solutions to global ocean challenges. We are dedicated to the resilience of the Gulf of Maine ecosystem and the communities that depend on it. To learn more, visit gmri.org .
The Executive Assistant (EA) provides confidential, high-level administrative and operational support to the Chief Development Officer (CDO) (75%) and the SVP, Marketing and Communications (25%), serving as a key liaison between the Development Department, Marketing and Communications, the Office of the President, and Senior Leadership.
The ideal candidate is resourceful, organized, and technically proficient, managing complex work streams with discretion and precision. This person moves fluidly between strategic projects and day-to-day administrative work, collaborates across departments, and brings a proactive, solutions-oriented mindset. Exceptional communication skills, sound judgment, and a professional presence are essential, as this role involves regular engagement with senior leadership, Board members, and donors.
Responsibilities
Support for the Chief Development Officer (75%):
  • Manage the CDO's calendar, scheduling complex meetings with an understanding of priority and urgency
  • Provide logistical support including travel arrangements, accommodations, and expense reporting
  • Manage the CDO's donor portfolio in Blackbaud/Raiser's Edge
  • Keep the CDO informed of upcoming commitments with timely follow-ups and awareness of relevant organizational dynamics
  • Prepare and distribute agendas, notes, and minutes for internal and external meetings, including biweekly Development Leadership Team meetings and quarterly team retreats
  • Support special projects, serving as project manager to ensure timely, on-spec completion
  • Manage executive tasks and projects in Asana and collaborate across departments to advance CDO initiatives
  • Prepare, modify, and proofread presentations, org charts, reports, and correspondence using MS Office, Box, and Slack
  • Coordinate team events and retreats, including after-hours logistical support with Facilities

Support for the SVP, Marketing and Communications (25%):
Provides the same core operational support to the SVP as described above, including calendar management, meeting logistics, travel, expense reporting, and special project management. Responsibilities unique to this role include:
  • Organize and participate in weekly team meetings, including agendas, notes, and follow-up items
  • Review, prioritize, and manage the SVP's email correspondence with strict confidentiality
  • Collaborate across departments to gather information and support SVP initiatives

Shared and Overlapping Responsibilities:
  • Coordinate recruiting on behalf of both executives, including tracking candidates, scheduling interviews, and partnering with other EAs on onboarding
  • Support Board-level Committee meetings, including scheduling, preparation, catering, and minutes
  • Draft internal and external communications and prepare documents, meeting materials, and board materials
  • Manage multiple concurrent work streams, proactively communicating with managers to maintain efficiency and alignment
  • Collaborate with GMRI administrators and executive assistants on organization-wide scheduling, communications, and events
  • Manage office administration using independent judgment and discretion
  • Perform other administrative duties and special projects as assigned

Requirements
Qualifications
  • Bachelor's degree in related field, which may include Business Management, Project Management, or Business Administration; Master's degree preferred
  • Minimum of 3 years of executive administration or project management experience, including direct support of senior leadership
  • Demonstrated ability to shift between high-level strategic work and detailed administrative tasks
  • Strong analytical, organizational, and time-management skills with impeccable attention to detail
  • Strong technical skills and comfort with digital platforms and audio/visual systems
  • Sound independent judgment and problem-solving ability
  • Excellent relationship management skills with experience engaging stakeholders at all organizational levels
  • Absolute discretion with confidential information
  • Highly proficient oral and written communication skills
  • Proactive mindset with the ability to anticipate needs, take initiative, and propose solutions
  • Proficiency in Blackbaud/Raiser's Edge or comparable fundraising database platforms
  • Proficiency in Asana or comparable project management tools
  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Slack, Box, and scheduling platforms
  • Commitment to working in a diverse and inclusive environment

Diversity and Inclusion:
The Gulf of Maine Research Institute (GMRI) has a long-standing policy and commitment to providing equal access and equal employment opportunities in all terms, conditions, processes, and benefits of employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, family status, veteran status, or any other classification protected by law. GMRI's employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, family status, veteran status, or any other classification protected by law.
Applicants and employees are encouraged to voluntarily provide certain status data to assist GMRI in fulfilling various reporting requirements of the federal government. This self-identification is completely voluntary, will be kept confidential and separate from your application data, and used only to meet certain state or federal reporting requirements. Providing or declining to provide this information will not result in adverse action of any kind.
Salary and Benefits:
Gulf of Maine Research Institute offers a competitive salary and benefits package.
Application Instructions:
All applications must be accompanied by a cover letter and résumé. Review of applications will begin immediately and will continue until the successful candidate has been selected. The deadline to submit applications is August 17, 2026.

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