Events Operations Manager Jobs in Philadelphia, PA

About KIPP TEAM & Family is our network office that includes support teams - such as Leadership Development, Recruitment, Advocacy, Facilities, Finance, HR and more - dedicated to empowering our schools and ensuring the success of KIPP students throughout New Jersey and Miami. Our schools are part of the nationally recognized "Knowledge Is Power Program" network of free, open-enrollment, college-preparatory public schools dedicated to preparing students for success in college and in life in our schools located in Newark, NJ, Camden,NJ, Paterson, NJ, and Miami, FL.

The Development Manager, Events & Operations supports and executes the Advancement department's systems, events, centralized gift recognition and stewardship activities, and key cross-team projects, including the annual report and cyclical appeals. Equal parts event producer and operations engine, this role enables the Advancement team to work efficiently through strong planning, organization, service, and follow-through across New Jersey and Miami.

• Plan and execute a high volume of development events in New Jersey and Miami that contribute to annual revenue goals, from ribbon cuttings and board meetings to the annual 300-person gala
• Partner with the Chief Growth & Advancement Officer and State Managing Directors of Development on event concepts, goals, solicitations, and planning priorities
• Create and manage overlapping production and project plans with clear responsibilities, tasks, and deadlines
• Oversee venues, contracts, budgets, staffing, menus, floor plans, seating, transportation, signage, décor, lighting, programming, and photography
• Build and maintain positive relationships with staff, donors, vendors, and partners
• Monitor and evaluate event outcomes and recommend improvements

• Support centralized stewardship and recognition activities, including volunteer tutoring, plaques, thank-you gifts, and handwritten notes
• Support centralized appeals through email and postal mail
• Serve as the Advancement team's liaison with Marketing/Communications for the year-end annual report and other cross-team projects

• Complete gift entry, acknowledgement, collection, and reconciliation activities in Raiser's Edge
• Support teamwide data-entry initiatives to maintain a complete and accurate donor database
• Support management of departmental expenses, subscriptions, and account tracking
• Provide logistical support for departmental meetings, retreats, and cross-team projects, including scheduling, agendas, note-taking, and team communication
• Support frontline fundraisers with donor research, meeting preparation and follow-up, and activity logging
• Complete other administrative and operational tasks in support of teamwide goals and initiatives

• Project management, organization, and meticulous attention to detail
• Event and program planning from concept through completion
• Vendor and partner coordination, contract negotiation, and relationship management
• Budget development, expense tracking, and financial reporting
• Strong written and verbal communication across a wide range of audiences
• Proficiency with productivity and database software; Raiser's Edge experience is strongly preferred

• Manage multiple projects, competing deadlines, and shifting priorities without losing attention to detailDelegate and coordinate work across peers and external stakeholders while maintaining accountability
• Anticipate needs and respond promptly with a calm, service-oriented approach
• Troubleshoot effectively under time pressure in fast-moving, deadline-driven environments

This is a hybrid role. At this time, we typically work on-site 2 days per week and work remotely 3 days per week. Therefore, this role requires teammates to live within commuting distance of one of the three cities within which we work: Newark, NJ, Camden, NJ, or Miami, FL. Candidates who can work from one of our New Jersey offices will be given preference for this role.

KIPP Team & Family offers a market-competitive salary range of $90,000-$110,000. Salary ranges at KIPP are set based upon the role level and function using benchmarks in the education and non-profit sector and allow for growth within the role. Individual compensation within this range will be set based on a variety of factors, including but not limited to: relevant professional experience and qualifications; education, skills and training; and market conditions.

In addition to a competitive salary, we offer a generous benefits package including, but not limited to, the following:

• Robust benefits that include medical, dental, and vision
• Optional participation in the KIPP NJ 403b retirement plan, including matching contributions
• An organization-issued laptop
• Transportation benefits for TEAMmates commuting into Newark from the New York City area
• Generous Time-Off policy
• Up to 12 weeks 100% parental leave for primary caregivers
• Employer paid life insurance
• Extensive optional ancillary benefits including, short term and long term disability and accident and hospital indemnity

Our organization is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender, age, religion, national origin, citizen status, marital status, physical or mental disability, military or veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Our organization will make a reasonable accommodation to known physical or mental limitations of a qualified applicant or employee with a disability unless the accommodation would impose an undue hardship on the operation of the organization. No questions on this application are asked for any unlawful purpose.