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Events Executive Jobs in Rochester, NY (NOW HIRING)

AeroSafe Global

Marketing Events Manager

Rochester, NY · On-site

$70K - $90K/yr

Manage hotel room blocks and on-site schedules for executives and sales teams attending the shows ... Concept, plan, and execute employee-facing events including holiday parties, summer outings ...

Zirtual

Remote Virtual Executive Assistant

Rochester, NY · On-site

$1.5K - $3.8K/mo

The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of ... Schedule meetings, calls, and events across multiple time zones * Anticipate scheduling conflicts ...

Audacy, Inc.

Account Executive

Rochester, NY · Hybrid

$40K - $55K/yr

... events and e-commerce • On-going coaching and training and development • We give our sales team ... An Audacy Account Executive is an audio and digital media sales consultant connecting local ...

Audacy, Inc.

Account Executive

Rochester, NY · Hybrid

$40K - $55K/yr

Account Executive Department: Sales Reporting To: Sales Manager Employment Type: Full-Time Work ... Targeted digital solutions, with killer lifestyle events and e-commerce On-going coaching and ...

Audacy, Inc.

Account Executive

Rochester, NY · On-site

$40K - $55K/yr

Account Executive Department: Sales Reporting To: Sales Manager Employment Type: Full-Time Work ... events and e-commerce • On-going coaching and training and development • We give our sales team ...

Palmer Food Service

Corporate Executive Chef

Rochester, NY · On-site

$80K - $100K/yr

Plan and execute customer-facing events, product demonstrations, mini food shows, and culinary ... The Corporate Executive Chef is specifically accountable for CAB culinary demonstrations, customer ...

Wegmans Food Markets

Executive Sous Chef

Rochester, NY · On-site

$80K - $90K/yr

The executive sous chef at Next Door serves as the culinary leader the kitchen, supporting the ... Lead the execution of private events, special dinners, and other unique dining experiences

Nexstar Media Group

Account Executive

Rochester, NY · On-site

$50K - $80K/yr

WROC/RochesterFirst is hiring an Account Executive to join our award-winning team. With the ... Represent WROC-TV and RochesterFirst.com at community events and business functions to enhance ...

Wegmans

Executive Sous Chef

Pittsford, NY · On-site

$61K - $78K/yr

Lead the execution of private events, special dinners, and other unique dining experiences ... Executive Chef. Learn about our career paths, training programs, and the heart of what makes ...

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All JobsEvents JobsEvents Executive JobsEvents Executive Jobs in Rochester, NY

Events Executive information

See Rochester, NY salary details

$26.6K

$72.1K

$173.7K

How much do events executive jobs pay per year?

As of Aug 4, 2026, the average yearly pay for events executive in Rochester, NY is $72,097.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,300.00 and $84,900.00 per year, depending on experience, location, and employer.

What are some common challenges faced by events executives when coordinating multiple events simultaneously?

Events Executives often juggle several events at once, which can present challenges like managing overlapping timelines, allocating resources efficiently, and ensuring clear communication among vendors and team members. Staying organized with detailed schedules and checklists is essential, as is the ability to adapt quickly to last-minute changes or unforeseen issues. Proactively collaborating with stakeholders and maintaining strong vendor relationships also helps in resolving conflicts and delivering successful events.

What are the key skills and qualifications needed to thrive as an events executive, and why are they important?

To thrive as an Events Executive, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality, marketing, or a related field. Familiarity with event management software, budgeting tools, and customer relationship management (CRM) systems is typically required. Excellent communication, problem-solving, and interpersonal skills help you manage clients, vendors, and teams effectively. These abilities are crucial for delivering seamless events that meet client objectives and ensure participant satisfaction.

What is the difference between Events Executive vs Event Coordinator?

AspectEvents ExecutiveEvent Coordinator
ResponsibilitiesPlanning, executing, and managing event logistics, budgets, and vendor relationsOrganizing event details, coordinating with vendors, and ensuring smooth event flow
Required SkillsProject management, communication, negotiationOrganization, multitasking, communication
Work EnvironmentCorporate, agency, or client-side event teamsEvent venues, client offices, or agencies
Common CertificationsEvent management certifications, hospitality degreesEvent planning courses, hospitality certifications

While both roles involve planning and coordinating events, the Events Executive typically handles broader responsibilities including budgeting and vendor management, often at a strategic level. The Event Coordinator focuses more on the logistical execution of events, ensuring details are managed on the ground. Both roles require strong organizational skills and industry knowledge, but the Events Executive usually operates in a more senior or strategic capacity within organizations or agencies.

What does an events executive do?

An Events Executive is responsible for planning, coordinating, and executing events such as conferences, exhibitions, corporate meetings, or social gatherings. Their duties include managing budgets, liaising with vendors and clients, overseeing event logistics, and ensuring that all aspects of the event run smoothly. They also handle promotions, manage event teams, and troubleshoot any issues that arise during the planning or execution stages. An Events Executive’s goal is to deliver successful, memorable events that meet client expectations and organizational objectives.
What are the most commonly searched types of Events jobs in Rochester, NY? The most popular types of Events jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Events Executive jobs? Cities near Rochester, NY with the most Events Executive job openings:
Events Executive jobs near you
Infographic showing various Events Executive job openings in Rochester, NY as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 22% Part Time, 1% Temporary, and 1% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution, with an average salary of $72,097 per year, or $34.7 per hour.

Marketing Events Manager

AeroSafe Global

Rochester, NY • On-site

$70K - $90K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Job description

At AeroSafe Global, we are reframing the last mile as the first moment of care. We are an integrated healthcare service partner solving the pharmaceutical industry’s complex challenges by bridging the gap between cold-chain logistics and the point of care. Our mission is to ensure the integrity and delivery of life-saving medicines to every patient.

Summary

Are you a master of spreadsheets, a scheduling wizard, and someone who thrives on turning chaos into perfectly executed experiences? We are looking for a highly organized, high-energy Marketing Events Manager to manage our event footprint.

This is a role with a clear 70/30 split: Approximately 70% of your focus will be dedicated to driving our high-impact external trade show marketing and logistics, while the remaining 30% of your time will be focused on executing internal corporate events and company-wide communication.

From coordinating high-stakes trade show booths that drive sales leads to managing the seamless rollout of invitation campaigns for internal events, you will ensure every initiative runs smoothly, stays on budget, and reflects our brand perfectly.

Key Responsibilities

1. Trade Show Marketing & Logistics (70% of Focus)

  • End-to-End Logistics: Coordinate the shipping of booth assets, shipping/handling, rigging, electrical, and AV setups while strictly adhering to venue and union guidelines.
  • Vendor Coordination: Serve as the primary point of contact for booth builders, printers, exhibit houses, and promotional swag vendors.
  • Booth Experience & Branding: Assist in designing the physical booth layout, ordering promotional items, and ensuring all signage is on-brand and up-to-date.
  • Staffing & Travel Management: Manage hotel room blocks and on-site schedules for executives and sales teams attending the shows.
  • Lead & Marketing Support: Work with the marketing team to execute pre-show promotional campaigns and ensure post-show leads are promptly routed to the sales team.

2. Internal Corporate Events & Email Execution (30% of Focus)

  • Internal Email Deployment: Own the technical setup, formatting, and scheduling of all internal event emails (save-the-dates, official invitations, reminders, and post-event recaps) within Outlook using approved assets provided by leadership.
  • List & RSVP Management: Maintain and track RSVP data, manage registration caps, and provide regular attendance updates to stakeholders.
  • Company Culture Initiatives: Concept, plan, and execute employee-facing events including holiday parties, summer outings, milestone celebrations, and team-building activities.
  • Corporate Meetings: Manage logistics for key internal meetings such as town halls, and executive board meetings (including AV setup, catering, and on-site coordination).
  • Venue & Vendor Sourcing: Scout and book off-site locations, manage catering menus, and source internal corporate gifts.

3. Budgeting & Administration (Cross-Functional)

  • Budget Tracking: Track event expenditures meticulously across both tracks, processing invoices and ensuring all events stay within their allocated budgets.
  • Contract Administration: Assist in reviewing and organizing vendor and venue contracts, keeping track of deposit deadlines and cancellation policies.
  • Inventory Management: Maintain organized storage of all marketing event collateral, booth graphics, and company swag.

Qualifications & Skills

  • Experience: 2-3 years of experience in event planning, corporate meeting coordination, marketing logistics, or administrative support.
  • Organization: Elite project management skills; you are someone who lives for checklists and never lets a detail slip through the cracks.
  • Communication & Execution: Exceptional interpersonal skills; comfort collaborating with cross-functional teams to gather provided communication content and execute campaigns exactly to specification.
  • Problem-Solving: A "cool under pressure" attitude; you are a proactive problem solver when unexpected event-day challenges arise.
  • Tech Savvy: Proficiency with Microsoft Office, project management tools (Asana), and experience setting up templates and managing lists within email marketing/CRM platforms (HubSpot).
  • Travel: Willingness to travel up to 10% to manage on-site execution at major trade shows.

Benefits: We offer a competitive benefits package, including employer contributions towards health insurance, vision coverage, and 401(k) retirement savings plans. Other benefits offered include but are not limited to:

  • Dental insurance
  • Life/AD&D insurance
  • Worksite Voluntary Plans (Accident, Critical Illness, Hospital Indemnity insurance)
  • Flexible Spending Accounts
  • Health Savings Account
  • PTO policy
  • 10 Paid Holidays per year

Physical Requirements: While performing the duties of this job, candidates will be required to sit and walk around; use hands to finger, handle or feel objects, tools, or controls (some repetitive motion); and talk or hear. Also, occasionally will be required to stand, walk, reach with hands and arms, bend, stoop, kneel, and crouch and lift and/or move up to 40 pounds. Specific vision abilities required by this job include some close vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Tools & Equipment

  • PC, telephone, and other office equipment

Environmental Factors: Normal office environment.

Equal Employment Opportunity Policy: AeroSafe Global provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.