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Events Executive Jobs in Rochester, NY (NOW HIRING)

NESCO Inc

Executive Assistant

Rochester, NY · On-site

Board Meetings, Events, and Presentations A key part of this role is helping the Executive Director prepare for board meetings, internal meetings, organizational functions, and special events. The ...

MSM, Inc.

Associate Account Executive

Webster, NY · On-site

$65K - $70K/yr

Associate Account Executive for Tradeshows & Events MSM is seeking talented, detail-oriented Associate Account Executive to join our passionate, woman-owned experiential agency. We bring brands to ...

MACNY's Job Board

Marketing Events Manager

Rochester, NY · On-site

$70K - $90K/yr

Manage hotel room blocks and on-site schedules for executives and sales teams attending the shows ... Track event expenditures meticulously across both tracks, processing invoices and ensuring all ...

MACNY's Job Board

Marketing Events Manager

Rochester, NY · On-site

$70K - $90K/yr

Manage hotel room blocks and on-site schedules for executives and sales teams attending the shows ... Track event expenditures meticulously across both tracks, processing invoices and ensuring all ...

AeroSafe Global

Marketing Events Manager

Rochester, NY · On-site

$70K - $90K/yr

Manage hotel room blocks and on-site schedules for executives and sales teams attending the shows ... Concept, plan, and execute employee-facing events including holiday parties, summer outings ...

Zirtual

Remote Virtual Executive Assistant

Rochester, NY

$1.5K - $3.8K/mo

The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of ... Schedule meetings, calls, and events across multiple time zones * Anticipate scheduling conflicts ...

Audacy, Inc.

Account Executive

Rochester, NY · Hybrid

$40K - $55K/yr

Account Executive Department: Sales Reporting To: Sales Manager Employment Type: Full-Time Work ... Targeted digital solutions, with killer lifestyle events and e-commerce On-going coaching and ...

Audacy, Inc.

Account Executive

Rochester, NY · Hybrid

$40K - $55K/yr

... events and e-commerce • On-going coaching and training and development • We give our sales team ... An Audacy Account Executive is an audio and digital media sales consultant connecting local ...

Audacy, Inc.

Account Executive

Rochester, NY · On-site

$40K - $55K/yr

Account Executive Department: Sales Reporting To: Sales Manager Employment Type: Full-Time Work ... events and e-commerce • On-going coaching and training and development • We give our sales team ...

Babies & Bumps

Executive Assistant

Fairport, NY · On-site

We produce intentional, highly curated, in-person events in 15 cities nationwide to connect ... The Position The Executive Assistant is the founder's right hand to create the organization ...

Babies & Bumps

Executive Assistant

Fairport, NY · On-site

We produce intentional, highly curated, in-person events in 15 cities nationwide to connect ... The Position The Executive Assistant is the founder's right hand to create the organization ...

Babies & Bumps

Executive Assistant

Fairport, NY · On-site

We produce intentional, highly curated, in-person events in 15 cities nationwide to connect ... The Position The Executive Assistant is the founder's right hand to create the organization ...

Babies & Bumps

Executive Assistant

Fairport, NY · On-site

We produce intentional, highly curated, in-person events in 15 cities nationwide to connect ... The Position The Executive Assistant is the founder's right hand to create the organization ...

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All JobsEvents JobsEvents Executive JobsEvents Executive Jobs in Rochester, NY

Events Executive information

See Rochester, NY salary details

$26.6K

$72.1K

$173.7K

How much do events executive jobs pay per year?

As of Aug 26, 2026, the average yearly pay for events executive in Rochester, NY is $72,097.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,300.00 and $84,900.00 per year, depending on experience, location, and employer.

What does an events executive do?

An Events Executive is responsible for planning, coordinating, and executing events such as conferences, exhibitions, corporate meetings, or social gatherings. Their duties include managing budgets, liaising with vendors and clients, overseeing event logistics, and ensuring that all aspects of the event run smoothly. They also handle promotions, manage event teams, and troubleshoot any issues that arise during the planning or execution stages. An Events Executive’s goal is to deliver successful, memorable events that meet client expectations and organizational objectives.

What are the key skills and qualifications needed to thrive as an events executive, and why are they important?

To thrive as an Events Executive, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality, marketing, or a related field. Familiarity with event management software, budgeting tools, and customer relationship management (CRM) systems is typically required. Excellent communication, problem-solving, and interpersonal skills help you manage clients, vendors, and teams effectively. These abilities are crucial for delivering seamless events that meet client objectives and ensure participant satisfaction.

What are some common challenges faced by events executives when coordinating multiple events simultaneously?

Events Executives often juggle several events at once, which can present challenges like managing overlapping timelines, allocating resources efficiently, and ensuring clear communication among vendors and team members. Staying organized with detailed schedules and checklists is essential, as is the ability to adapt quickly to last-minute changes or unforeseen issues. Proactively collaborating with stakeholders and maintaining strong vendor relationships also helps in resolving conflicts and delivering successful events.

What is the difference between Events Executive vs Event Coordinator?

AspectEvents ExecutiveEvent Coordinator
ResponsibilitiesPlanning, executing, and managing event logistics, budgets, and vendor relationsOrganizing event details, coordinating with vendors, and ensuring smooth event flow
Required SkillsProject management, communication, negotiationOrganization, multitasking, communication
Work EnvironmentCorporate, agency, or client-side event teamsEvent venues, client offices, or agencies
Common CertificationsEvent management certifications, hospitality degreesEvent planning courses, hospitality certifications

While both roles involve planning and coordinating events, the Events Executive typically handles broader responsibilities including budgeting and vendor management, often at a strategic level. The Event Coordinator focuses more on the logistical execution of events, ensuring details are managed on the ground. Both roles require strong organizational skills and industry knowledge, but the Events Executive usually operates in a more senior or strategic capacity within organizations or agencies.

What are the most commonly searched types of Events jobs in Rochester, NY?

The most popular types of Events jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Events Executive jobs?

Cities near Rochester, NY with the most Events Executive job openings:

Events Executive jobs near you
Infographic showing various Events Executive job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $72,097 per year, or $34.7 per hour.

Executive Assistant

NESCO Inc

Rochester, NY • On-site

Other

Medical, Dental, Vision, Retirement

Posted 11 days ago

Job description

Position Summary
Seeking a highly organized, dependable, and professional Administrative Assistant to the Executive Director to support the daily operations of the organization. This position is intended for a candidate who can provide polished administrative support to executive leadership while also serving as a dependable resource to office staff, tenants, vendors, and external partners.
This role requires strong judgment, discretion, communication skills, and the ability to manage multiple priorities in a fast-paced, service-oriented nonprofit environment.
Executive Director Support
This position serves as the primary administrative support role for the Executive Director and is responsible for helping leadership stay organized, informed, and prepared. The Administrative Assistant will manage communication, scheduling, and daily administrative follow-through while helping prepare materials for meetings, presentations, and ongoing priorities.
  • Manage the Executive Director's calendar, meeting requests, scheduling changes, and reminders.
  • Draft, edit, proofread, and format emails, letters, reports, agendas, and other executive communications.
  • Prepare materials for meetings, presentations, and internal or external discussions.
  • Track follow-up items, deadlines, and administrative priorities requiring Executive Director attention.

Office Administration and Tenant Support
The Administrative Assistant will help maintain an organized, professional, and responsive office environment by supporting routine office operations and serving as a reliable point of contact for staff, tenants, and visitors. This role includes handling day-to-day communication, maintaining records, supporting workflow, and ensuring that routine administrative needs are addressed accurately and efficiently.
  • Answer phones, greet visitors and tenants, route communication, and respond to routine administrative inquiries.
  • Maintain organized electronic and paper filing systems, records, logs, and general office documentation.
  • Support office staff with daily administrative tasks, correspondence, mail, supply management, and follow-up.
  • Assist with tenant-facing communication and direct sensitive or unresolved concerns to the appropriate staff member.

Board Meetings, Events, and Presentations
A key part of this role is helping the Executive Director prepare for board meetings, internal meetings, organizational functions, and special events. The Administrative Assistant will support planning, logistics, presentation preparation, and day-of coordination so that meetings and events are well organized and professionally executed.
  • Assist with planning and setting up board meetings, including agendas, packets, presentation materials, room setup, refreshments, and follow-up.
  • Support event planning and coordination for trainings, staff functions, community meetings, and special organizational events.
  • Prepare and format slide decks, handouts, reports, and related presentation materials for leadership use.
  • Coordinate schedules, materials, and communication needed to ensure meetings and events run smoothly.

External Contractors and Operational Coordination
This role also supports the organization's day-to-day coordination with outside vendors, contractors, and service providers. The Administrative Assistant will help ensure that communication, scheduling, documentation, and routine follow-up with external partners are handled in an organized and professional way.
  • Communicate with external contractors, vendors, consultants, and service providers as needed.
  • Coordinate scheduling, document exchange, and follow-up related to contracted services or office needs.
  • Maintain records and organized communication related to outside work or service arrangements.
  • Assist the office and Executive Director with operational coordination tied to vendors and external partners.

Qualifications
The ideal candidate will bring prior administrative or executive support experience along with strong communication, organization, and judgment. Experience supporting a senior leader, preparing presentations, coordinating meetings or events, and maintaining confidential records will be especially valuable in this role.
  • Prior experience in administrative support, office coordination, customer service, or executive support.
  • Strong written and verbal communication skills with a professional and service-oriented demeanor.
  • Proficiency with email, calendars, Microsoft Office or similar software, phones, and general office technology.
  • Ability to manage multiple priorities, maintain confidentiality, and work effectively with staff, tenants, board members, and outside partners.

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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