Events Coordinator Jobs in Santa Rosa, CA (NOW HIRING)

Help Build Community Through Recreation!

The City of Calistoga is seeking an energetic, organized, and customer-focused Recreation Coordinator to help create outstanding recreation experiences for our community. This position is responsible for coordinating recreation programs, supervising part-time staff and volunteers, supporting community events, and helping ensure our programs are safe, engaging, and financially successful.

If you enjoy working with people of all ages, thrive in a collaborative environment, and are passionate about community service, we encourage you to apply.

Essential Duties

• Plans and oversees a variety of recreation programs, which may include youth and adult sports, fitness classes, senior programming, aquatics, contract classes, seasonal camps, and special events.
• Oversees budgets for assigned programs and events. Uses cost recovery tools to set participant fees and recommends future budget needs based on program goals and expected expenses.
• Coordinates scheduling and use of recreation facilities and athletic fields for city programs, public rentals, and community groups.
• Builds and maintains relationships with the school district, local preschools, and community organizations to promote programs, encourage participation, and support collaborative efforts.
• Addresses participant concerns, resolves conflicts, and enforces rules in a respectful and professional manner.
• Provides friendly, professional customer service in person, by phone, and via email; assists with program registration and inquiries, resolves concerns or complaints when possible, and represents the department in a positive and helpful manner.
• Performs duties independently using sound judgment and initiative, while operating within established policies and procedures.
• Uses digital tools for registration, facility scheduling, marketing, communication, staff scheduling, and program outreach.
• Implements and enforces safety and risk management procedures during programs and events; completes incident reports and ensures part-time staff follow proper reporting protocols.
• Demonstrates a commitment to diversity, equity, and inclusion by supporting accessible, welcoming programs that reflect the needs of Calistoga's diverse community.
• Contributes to a positive, team-oriented work culture that reflects Calistoga's commitment to service, community, and professionalism.
• Collaborates with other City departments to coordinate logistics, ensure safety, and support the effective delivery of programs, events, and facility operations.
• Plans and coordinates city-sponsored special events, including scheduling, logistics, vendor communication, staffing, and volunteer coordination. Provides hands-on support for events by setting up equipment, preparing facilities, and ensuring smooth on-site logistics.
• Tracks attendance, registration, and budget data for assigned programs; completes cost recovery sheets and other evaluation tools to support department reporting and decision-making.
• Oversees, schedules, trains, and evaluates part-time staff, volunteers, and contract instructors to support the delivery of programs and events. Recruits, trains, schedules, and oversees volunteers to support recreation programs and events.
• Provides oversight of contract instructors, including planning, scheduling, and assigning work; assists the Recreation Manager in developing contract agreements and monitors their implementation to ensure all the terms are fulfilled.
• Supports program promotion by creating flyers and digital content, writing program descriptions, coordinating newsletter and social media outreach, and submitting updates for the department website and activity calendar.
• Participates in trainings, workshops, and other professional development opportunities to maintain and enhance skills related to recreation programming and service delivery.
• Performs other duties as assigned.

Minimum Qualifications

Education

• Graduation from a four-year college or university with major coursework in recreation administration, physical education, leisure studies, public administration, human services, social work, educational programs, or a related field.

Experience

• Three (3) years of recreation program coordination or community services experience demonstrating the knowledge and skills required for the position.

Licenses & Certifications

• Valid California Driver's License.
• AED, First Aid, and CPR certifications (or ability to obtain as required).
• Bilingual skills are desirable.

Why Join the City of Calistoga?

Working for the City of Calistoga means becoming part of a team dedicated to exceptional public service and building a vibrant community. You'll have the opportunity to make a lasting impact through innovative recreation programming, community events, and partnerships that improve the quality of life for residents and visitors alike.

The City of Calistoga is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive workplace for all employees.