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Events Conferences Jobs in Virginia (NOW HIRING)

Coloplast

Conferences Coordinator

Arlington, VA · On-site

Support external educational events and trade shows * Plan and manage team calls leading up to tradeshows and conferences that include Medical Affairs, Clinical Affairs, Sales, Marketing, etc., to ...

CoStar

Events Manager, CoStar Group

Arlington, VA

Lead the planning, budgeting, and execution of CoStar Group's events, conferences and tradeshows. Manage all aspects of events from conception to completion; venue selection/sourcing, planning calls ...

Nextnav

Director of Events Marketing

Reston, VA · On-site +1

Lead the strategy, planning, and execution of company events, conferences, and industry presence * Identify and prioritize event opportunities that drive brand awareness, pipeline, and partnerships

VTG

Administrative Assistant

Chantilly, VA · On-site

$18.50 - $25/hr

Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites * Attend meetings, events, and forums * Assist in maintaining inventories, records, and receipts ...

Jefferson Lab

Conference & Tour Intern

Newport News, VA · On-site

$37K - $44K/yr

Event & Conference Support: Assist with maintaining the lab wide strategic calendar of priority events, conferences, and VIP visits. Support event logistics including room setup, materials ...

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Events Conferences information

What are the key skills and qualifications needed to thrive as an events conference manager?

To thrive as an Events Conference Manager, you need strong organizational skills, attention to detail, and experience in event planning or hospitality, often backed by a relevant degree or certification. Familiarity with event management software, budgeting tools, and CRM systems is typically required. Excellent communication, problem-solving, and leadership abilities help you coordinate teams and manage client relationships effectively. These skills ensure seamless event execution, positive attendee experiences, and successful outcomes for clients and stakeholders.

What are events conferences?

Events conferences are organized gatherings where individuals or groups come together to discuss specific topics, network, share knowledge, and collaborate within a particular industry or field. These conferences often include keynote speakers, panel discussions, workshops, and networking sessions. They can be held in-person, virtually, or in a hybrid format, and are valuable for professional development, learning about industry trends, and making connections with peers.

What is the difference between Events Conferences vs Event Coordinators?

AspectEvents ConferencesEvent Coordinators
Primary RolePlan, organize, and execute large-scale conferences and eventsManage specific tasks within events, such as logistics and vendor coordination
Work EnvironmentConference centers, hotels, large venuesVaries from offices to event sites
CredentialsOften requires event planning certifications or related experienceSimilar credentials, often with experience in event management
Industry UsageUsed in corporate, nonprofit, and industry-specific eventsCommonly employed across various event types, including conferences

While both roles involve event planning, Events Conferences focus on the overall management of large-scale events, including strategic planning and execution. Event Coordinators handle specific tasks within these events, ensuring smooth operations. Understanding these differences helps in choosing the right career path or job search focus.

What are some common challenges faced by professionals working in events and conferences, and how can they be managed effectively?

Professionals in events and conferences often encounter challenges such as coordinating multiple vendors, managing last-minute changes, and ensuring attendee satisfaction. Effective communication, strong organizational skills, and the ability to adapt quickly are essential for overcoming these obstacles. Building strong relationships with suppliers and team members, maintaining detailed schedules, and having contingency plans in place can greatly help in managing unexpected issues and ensuring the success of each event.
What are popular job titles related to Events Conferences jobs in Virginia? For Events Conferences jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Events Conferences jobs in Virginia look for? The top searched job categories for Events Conferences jobs in Virginia are:
What cities in Virginia are hiring for Events Conferences jobs? Cities in Virginia with the most Events Conferences job openings:
Events Conferences jobs near you
Infographic showing various Events Conferences job openings in Virginia as of August 2026, with employment types broken down into 76% Full Time, and 24% Part Time. Highlights an 79% In-person, 7% Hybrid, and 14% Remote job distribution.

Events Coordinator

United States Senate Federal Credit Union

Alexandria, VA • On-site

Full-time

Posted 21 days ago

Job description


Mission:

In the Senate Community tradition of service, we strive to improve the financial wellness of our members throughout all stages of life by integrating sustainability and security into every financial solution.

Culture Competencies: S.T.R.I.V.E

  • Maintains our members' and employees' trust by safeguarding their financial data and information.
  • Values and respects everyone's abilities, opinions, and feedback to achieve trust, safety, and well-being in a friendly, welcoming, and cooperative environment. Actively devoted to our motto of 'better together'.
  • Is honest, professional, authentic, and genuine in creating relationships that are uncompromising and true to ethical principles.
  • Generates new ideas, supports change, provides new efficient solutions, and solves problems creatively while balancing risk.

General Summary:

The Events Coordinator is an entry-level role responsible for supporting the planning, coordination, and execution of events, conferences, and activities that promote the credit union's brand and engage its members. The Events Coordinator will work closely with the Events and EngagementManager to develop and implement event strategies that meet the credit union's goals and objectives. This is an excellent opportunity for a motivated and organized individual to join a dynamic team and contribute to the growth and success of the credit union

Major Duties & Responsibilities:

  • Assist in planning, attending, coordinating, and executing events, conferences, and activities that promote the credit union's brand and engage its members and their communities
  • Coordinate logistics, including venue selection, catering, audio-visual equipment, and vendor management
  • Make sure event spending aligns with budgets, including tracking expenses and ensuring timely requisition and submission of invoices and receipts
  • Collaborate with internal teams, including marketing, communications, and operations, to ensure seamless event execution
  • Coordinate event promotion, including creating event flyers, social media posts, email invitations, follow up after the event and coordinate internal feedback session on the performance of the event
  • Manage event registrations, including tracking RSVPs and managing the waitlist
  • Coordinate with speakers, presenters, staff, volunteers, and performers, including scheduling, travel arrangements, and accommodations
  • Assist with event evaluation and follow-up, including survey development and data analysis
  • Develop and maintain relationships with vendors, suppliers, and partners
  • Manage event merchandise inventory, including tracking stock levels, organizing storage, and ensuring promotional items and materials are available for upcoming events.
  • Coordinate the packing, transportation, setup, and breakdown of event materials, equipment, and merchandise for on-site and off-site events.
  • Recruit, schedule, and communicate with staff and volunteers to ensure appropriate event coverage and successful execution.
  • Arrange and oversee transportation logistics for event supplies, equipment, and personnel, ensuring timely delivery and retrieval.
  • Maintain organization of event assets by inventorying, returning, and properly storing materials following each event.
  • Collaborate with internal teams and external vendors to support event operations and ensure all logistical requirements are met efficiently. Show and train support staff on event set up and tear down.
  • Ensure compliance with credit union policies and procedures.

Non-essential Duties & Responsibilities

  • Performs other duties as assigned.

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