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Events Assistant Planner Jobs in Virginia (NOW HIRING)

CPAC Foundation

Event Coordinator

Alexandria, VA

$21 - $23/hr

Record and distribute meeting notes and action items during weekly planning meetings, and maintain the folders with updates for the different events. Assist with managing hotel room blocks for staff ...

Liberty University

Student Assistant (ODAS)

Lynchburg, VA · On-site

$12.77/hr

Manage swiper check-in at the front desk * Assist with facility and operational improvement ... Provide support for all department events including research, planning, and logistics * Coordinate ...

Liberty University

Student Assistant (ODAS)

Lynchburg, VA · On-site

$12.77/hr

Manage swiper check-in at the front desk * Assist with facility and operational improvement ... Provide support for all department events including research, planning, and logistics * Coordinate ...

Liberty

Student Assistant (ODAS)

Lynchburg, VA

$12.77/hr

Manage swiper check-in at the front desk * Assist with facility and operational improvement ... Provide support for all department events including research, planning, and logistics * Coordinate ...

Liberty University

Student Assistant- OE-2

Lynchburg, VA · On-site

$12.77/hr

Manage swiper check-in at the front desk * Assist with facility and operational improvement ... Provide support for all department events including research, planning, and logistics * Coordinate ...

New

Liberty

Student Assistant- OE-2

Lynchburg, VA · On-site

$12.77/hr

Manage swiper check-in at the front desk * Assist with facility and operational improvement ... Provide support for all department events including research, planning, and logistics * Coordinate ...

New

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All JobsEvents Planner JobsEvents Assistant Planner JobsEvents Assistant Planner Jobs in Virginia

Events Assistant Planner information

What are some common challenges faced by events assistant planners, and how can they be managed effectively?

Events Assistant Planners often face challenges such as last-minute changes to event details, coordinating with multiple vendors, and managing tight deadlines. To handle these effectively, strong organizational skills, adaptability, and clear communication are essential. It’s also important to develop contingency plans and maintain detailed checklists to ensure nothing is overlooked. Working closely with the planning team and vendors can help resolve issues quickly and keep events running smoothly.

What does an events assistant planner do?

An Events Assistant Planner supports the planning and execution of events such as conferences, weddings, corporate meetings, and parties. Their responsibilities typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing guest lists, and ensuring that all event details run smoothly. They often work closely with senior event planners to bring the vision of the event to life and handle any issues that may arise during the event. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an events assistant planner?

To thrive as an Events Assistant Planner, you need strong organizational skills, attention to detail, and a background in event management or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software (such as Cvent or Eventbrite), budgeting tools, and office productivity suites is typically required. Excellent communication, problem-solving abilities, and flexibility help you build relationships with vendors and clients and adapt to changing circumstances. These skills are crucial for ensuring successful event execution, client satisfaction, and effective coordination under tight deadlines.

What is the difference between Events Assistant Planner vs Event Coordinator?

AspectEvents Assistant PlannerEvent Coordinator
ResponsibilitiesSupports planning, manages logistics, assists with vendor coordinationOversees entire event planning, manages teams, handles client communication
Required SkillsOrganizational skills, communication, basic event planning knowledgeLeadership, problem-solving, advanced planning skills
Work EnvironmentEvent venues, offices, vendor sitesClient meetings, on-site event management
CertificationsEvent planning courses, certifications optionalEvent planning certifications often preferred

While both roles support event planning, the Events Assistant Planner typically handles logistical support and assists senior planners, whereas the Event Coordinator manages the entire event process, including client relations and on-site execution. The Assistant role is ideal for those starting in event planning, with less responsibility, while the Coordinator role involves more leadership and decision-making.

What cities in Virginia are hiring for Events Assistant Planner jobs? Cities in Virginia with the most Events Assistant Planner job openings:
Events Assistant Planner jobs near you

Event Coordinator

CPAC Foundation

Alexandria, VA

$21 - $23/hr

Full-time

Re-posted 8 days ago

Job description

We are seeking a friendly, and proactive Event Coordinator to join our team. The ideal candidate is a self-starter who thrives in a moving environment, enjoys creating event experiences, and can manage multiple projects with confidence and attention to detail. This role requires great communication and organizational skills, a positive attitude, and the ability to anticipate needs while working independently and collaboratively. This is a position for an entry level administrative role.

Essential Responsibilities:

 Maintain office calendars and coordinate scheduling for upcoming meetings and events.

 Be able to maintain inventory of event supplies, ensuring materials are stocked and organized.

 Organize and maintain a structured Google Drive filing system for event documents and resources.

 Set up logistics for in-office meetings, conferences, and special events.

 Record and distribute meeting notes and action items during weekly planning meetings, and maintain the folders with updates for the different events.

 Assist with managing hotel room blocks for staff, vendors, and event attendees. Update leading up to the events.

Coordinate private dining arrangements and venue reservations for meetings and events.

 Work with Director and coordinate travel arrangements, including flights, hotels, and transportation for staff and vendors.

This is an hourly position, rate range is $21 - $23, based on experience.

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