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Events Assistant Planner Jobs in Virginia (NOW HIRING)

James Madison's Montpelier

Events Assistant

Orange, VA · On-site

$15 - $17/hr

Works with the Advancement team in planning, organizing, and staffing events and assists the Office of the President as needed. Coordinate with the cleaners as needed during busy times to ensure the ...

MGN Foundation

Entry Level Event Assistant

Bon Air, VA · On-site

$35K - $55K/yr

... events. Key Responsibilities * Event Planning & Execution: Assist with organizing and executing ... live events, ensuring smooth setup, breakdown, and effective attendee management. * Brand ...

GEM

Entry-Level Event Assistant

Fairfax, VA

... the planning and execution of promotional events and community campaigns. Your responsibilities will include: * Assist with setting up and breaking down event displays and promotional materials

Coptic Orphans

Event Planner

Fairfax, VA · On-site

Execute the day-to-day planning and operational delivery of all events under the direction of the ... On-site Event Support: * Assist the campaign manager to lead on-site event operations, including ...

Coptic Orphans

Event Planner

Fairfax, VA · On-site

Execute the day-to-day planning and operational delivery of all events under the direction of the ... Assist the campaign manager to lead on-site event operations, including setup, registration ...

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Events Assistant Planner information

What are some common challenges faced by events assistant planners, and how can they be managed effectively?

Events Assistant Planners often face challenges such as last-minute changes to event details, coordinating with multiple vendors, and managing tight deadlines. To handle these effectively, strong organizational skills, adaptability, and clear communication are essential. It’s also important to develop contingency plans and maintain detailed checklists to ensure nothing is overlooked. Working closely with the planning team and vendors can help resolve issues quickly and keep events running smoothly.

What does an events assistant planner do?

An Events Assistant Planner supports the planning and execution of events such as conferences, weddings, corporate meetings, and parties. Their responsibilities typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing guest lists, and ensuring that all event details run smoothly. They often work closely with senior event planners to bring the vision of the event to life and handle any issues that may arise during the event. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an events assistant planner?

To thrive as an Events Assistant Planner, you need strong organizational skills, attention to detail, and a background in event management or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software (such as Cvent or Eventbrite), budgeting tools, and office productivity suites is typically required. Excellent communication, problem-solving abilities, and flexibility help you build relationships with vendors and clients and adapt to changing circumstances. These skills are crucial for ensuring successful event execution, client satisfaction, and effective coordination under tight deadlines.

What is the difference between Events Assistant Planner vs Event Coordinator?

AspectEvents Assistant PlannerEvent Coordinator
ResponsibilitiesSupports planning, manages logistics, assists with vendor coordinationOversees entire event planning, manages teams, handles client communication
Required SkillsOrganizational skills, communication, basic event planning knowledgeLeadership, problem-solving, advanced planning skills
Work EnvironmentEvent venues, offices, vendor sitesClient meetings, on-site event management
CertificationsEvent planning courses, certifications optionalEvent planning certifications often preferred

While both roles support event planning, the Events Assistant Planner typically handles logistical support and assists senior planners, whereas the Event Coordinator manages the entire event process, including client relations and on-site execution. The Assistant role is ideal for those starting in event planning, with less responsibility, while the Coordinator role involves more leadership and decision-making.

What cities in Virginia are hiring for Events Assistant Planner jobs? Cities in Virginia with the most Events Assistant Planner job openings:
Events Assistant Planner jobs near you

Events Assistant

James Madison's Montpelier

Orange, VA

Full-time

Re-posted 27 days ago

Job description

WORK OBJECTIVES The Events and Hospitality Coordinator is responsible for executing high-quality events and hospitality services that enhance guest experience and support organizational objectives. This role ensures seamless event operations through exceptional customer service.

DUTIES

Work in coordination and support of all site-wide events, programs, and hospitality as needed.

? Works with the Advancement team in planning, organizing, and staffing events and assists the Office of the President as needed.

? Coordinate with the cleaners as needed during busy times to ensure the Houses are fully cleaned and ready for each arriving group.

? Work closely with Facilities Department to ensure rental/events spaces are cared for and properly cleaned at all times including, but not limited to, the Visitor Center, Lewis Hall, Claude Moore Hall, Village Housing, catering kitchens, lobbies, and classrooms.

? Set up and cleaning of Village Housing as needed.

? Set up any event space as needed.

? Set-up, break down, and serve breakfast, lunch, breaks, receptions and dinner for Seminars and similar programs as needed.

? Practice proper food safety and ServeSafe practices in all food prep and service areas.

? Restock and organize the kitchen with attention to detail.

? Perform light cleaning and trash removal in the classroom and bathrooms when guests are in-house.

? Ensure proper clean-up and tear-down after all events: remove trash, lock buildings after all evening and/or weekend events.

? Make room keys and welcome packets as needed.

? Maintain an organized event and linen supply space and inventory to ensure we are stocked on all needed supplies for each event.

? Work with caterers and suppliers to arrange for food, beverage, and equipment service.

? Help secure vendors for events and programs as needed.

? Other duties as assigned.

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