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Events Assistant Planner Jobs in Missouri (NOW HIRING)

City of Florissant

City Planner

Florissant, MO

Will assist the Director of Economic Development and an outside consultant with a zoning code ... Assists the Director of Economic Development with social media, websites, and networking event ...

City of Florissant

City Planner

Florissant, MO

Will assist the Director of Economic Development and an outside consultant with a zoning code ... Assists the Director of Economic Development with social media, websites, and networking event ...

City of Florissant

City Planner

Florissant, MO · On-site

Will assist the Director of Economic Development and an outside consultant with a zoning code ... Assists the Director of Economic Development with social media, websites, and networking event ...

City of Florissant

City Planner

Florissant, MO · On-site

$62K - $74K/yr

Will assist the Director of Economic Development and an outside consultant with a zoning code ... Assists the Director of Economic Development with social media, websites, and networking event ...

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Events Assistant Planner information

What are some common challenges faced by events assistant planners, and how can they be managed effectively?

Events Assistant Planners often face challenges such as last-minute changes to event details, coordinating with multiple vendors, and managing tight deadlines. To handle these effectively, strong organizational skills, adaptability, and clear communication are essential. It’s also important to develop contingency plans and maintain detailed checklists to ensure nothing is overlooked. Working closely with the planning team and vendors can help resolve issues quickly and keep events running smoothly.

What does an events assistant planner do?

An Events Assistant Planner supports the planning and execution of events such as conferences, weddings, corporate meetings, and parties. Their responsibilities typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing guest lists, and ensuring that all event details run smoothly. They often work closely with senior event planners to bring the vision of the event to life and handle any issues that may arise during the event. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an events assistant planner?

To thrive as an Events Assistant Planner, you need strong organizational skills, attention to detail, and a background in event management or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software (such as Cvent or Eventbrite), budgeting tools, and office productivity suites is typically required. Excellent communication, problem-solving abilities, and flexibility help you build relationships with vendors and clients and adapt to changing circumstances. These skills are crucial for ensuring successful event execution, client satisfaction, and effective coordination under tight deadlines.

What is the difference between Events Assistant Planner vs Event Coordinator?

AspectEvents Assistant PlannerEvent Coordinator
ResponsibilitiesSupports planning, manages logistics, assists with vendor coordinationOversees entire event planning, manages teams, handles client communication
Required SkillsOrganizational skills, communication, basic event planning knowledgeLeadership, problem-solving, advanced planning skills
Work EnvironmentEvent venues, offices, vendor sitesClient meetings, on-site event management
CertificationsEvent planning courses, certifications optionalEvent planning certifications often preferred

While both roles support event planning, the Events Assistant Planner typically handles logistical support and assists senior planners, whereas the Event Coordinator manages the entire event process, including client relations and on-site execution. The Assistant role is ideal for those starting in event planning, with less responsibility, while the Coordinator role involves more leadership and decision-making.

What cities in Missouri are hiring for Events Assistant Planner jobs?

Cities in Missouri with the most Events Assistant Planner job openings:

Events Assistant Planner jobs near you

Events Coordinator

Available Positions

Kansas City, MO • On-site

Part-time

Re-posted 5 days ago

Job description

Job Type
Part-time
Description
Events Coordinator
Cathedral of Immaculate Conception
Part time - non-exempt
Description
This position will report to the office manager and coordinate and plan events. The position is part-time, averaging 20 to 25 hours a week.
Position Objective
The core responsibilities of the Events Coordinator at the Cathedral of Immaculate Conception include planning and managing events of varying sizes, from small business promotions to larger-scale public gatherings such as wedding receptions. This person ensures that details fall into place, making sure everything runs smoothly during the entire process. In addition, they establish and maintain relationships with clients and vendors, create invoices and collect payments and use forward-thinking to address potential problems at the venue should they arise.
Requirements
Essential Duties
  • Manage venue bookings and maintain an accurate master event calendar
  • Meet with prospective clients, conduct venue tours, and secure signed contracts.
  • Ensure all required event documentation is completed, including insurance coverage through K&K Insurance
  • Process and submit rental payments to the appropriate office
  • Coordinate staffing needs, including scheduling security personnel and additional staff or volunteers
  • Develop detailed event timelines to ensure smooth planning and execution
  • Communicate with vendors and service providers to coordinate event requirements
  • Oversee all on-site event operations, including setup, execution, and breakdown
  • Serve as the main point of contact during events to troubleshoot issues and provide support
  • Monitor event expenses and assist with budget tracking
  • Conduct post-event inspections and document any damages or necessary follow-up
  • Arrange cleaning services and ensure the venue is reset for future use
  • Assist with preparation for health and safety inspections and ensure compliance
  • Ensure compliance with Missouri State Liquor Control regulations
  • Maintain and update the Eventective account, including responding to inquiries and managing listings
  • Manage and update Bishop Hogan Center social media accounts with relevant content and events
  • Work closely with the Diocese of Kansas City-St. Joseph to support and assist with events hosted at the Cathedral and Bishop Hogan Center

Core Behavioral Competencies
  • Demonstrate attention to detail and accuracy.
  • Communicate (verbal and written) in a clear and professional manner.
  • Maintain confidential records and information.
  • Handle and organize competing priorities.
  • Build collaborative relationships.

Basic Qualifications
  • Intermediate to advanced skills in Microsoft Office.
  • Three or more years' experience in event planning.
  • Practicing Catholic with ethical standards, personal integrity, and conduct consistent with the morals and teachings of the Catholic Church.

Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person training prior to hire.

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