Event Project Manager Jobs in Ridgewood, NJ (NOW HIRING)

ABOUT PROJECT HEALTHY MINDS
Project Healthy Minds is a mental health tech non-profit startup. We are pioneering a first-of-its-kind model: applying technology to address one of the biggest social issues of our time: the growing mental health crisis. We believe in a simple but profound idea: that it should be as easy to find mental health services as it is to book a flight or a restaurant reservation. That's why we're building the world's first digital marketplace for finding mental health services that are right for you.
To do that, we work with some of the most inspiring and influential leaders in America - business titans, tech entrepreneurs, clinicians and scientists, musicians, artists, athletes, media stars, policymakers, and more - because we believe that the world's most complex challenges require interdisciplinary teams and solutions.
We are backed by a powerhouse of industry-leading Board of Directors and Advisory Council Members who are passionate, hands-on, and dive into the important work with us.
Learn more at projecthealthyminds.com and @projecthealthyminds on social.
ABOUT THE ROLE
WHAT WE'RE LOOKING FOR:
The Manager, Fundraising & Special Events is a mission-driven, detail-obsessed, highly organized events professional who will support and help execute Project Healthy Minds' ambitious slate of fundraising and cultivation events. Reporting to the Senior Strategic Events, Fundraising & Production Lead, this role plays a critical part in producing elevated, culturally resonant experiences-from large-scale signature fundraisers to intimate VIP salon dinners, corporate partner activations, and national parlor gatherings.
Project Healthy Minds' events are a critical engine for fundraising, storytelling, and community building. This role ensures that every experience reflects the excellence, creativity, and care our mission deserves. The Manager, Fundraising & Special Events will be an essential partner in scaling a national events program that sparks deeper connection, inspires generosity, and brings the movement for mental health to life.
This person thrives in a fast-paced, creative environment and is excited by the challenge of helping a growing nonprofit build a world-class events program. They bring a strong production foundation, impeccable project management, and a collaborative mindset. The ideal candidate is equal parts logistics pro, relationship builder, and brand ambassador.
HOW YOU'LL CONTRIBUTE:
Event Planning & Production Support
• Work closely with the Senior Strategic Events, Fundraising & Production Lead to execute the full Project Healthy Minds events calendar, including signature fundraisers, salon & parlor events, corporate activations, and wrap-around programming events.
• Support end-to-end production, including timelines, run-of-show drafts, vendor coordination, venue walkthroughs, deliveries, load-in/out schedules, staffing plans, and onsite event management.
• Manage logistics for smaller events independently, serving as the day-to-day lead under the Senior Strategic Events, Fundraising & Production Lead's strategic direction.
• Assist with event design & vendor sourcing.
• Maintain strong relationships with event production companies, A/V teams, rental partners, caterers, printers, photographers, and transportation/lodging partners.
• Track vendor deliverables, deadlines, and invoices; support budget reconciliation.
Guest Experience & Donor Stewardship
• Ensure a seamless guest experience across invitation, registration, arrival, program, and post-event follow-up.
• Support thoughtful stewardship practices, including personalized follow-up, recognition touchpoints, and donor engagement tracking.
Project Management & Internal Coordination
• Manage guest lists, RSVP tracking, seating charts, and check-in tools in close collaboration with the Revenue team.
• Support talent, speaker, and guest communications, including event prep materials, schedules, and hospitality.
• Support creation and maintenance of detailed event project plans, production schedules, and internal workstreams.
• Support the creation of briefing documents, scripts, call sheets, run-of-shows, floor plans, and internal memos.
Fundraising & Development Support
• Partner with the Revenue team to support sponsorship deliverables and activation needs.
• Assist with solicitation materials, sponsor fulfillment, and post-event stewardship touchpoints.
• Help prepare reporting, recaps, and metrics for internal and external audiences.
• Support prospect research related to events and cultivation efforts, including identifying, qualifying, and briefing potential donors, sponsors, and hosts in partnership with the Development Operations teams.
• Assist with building and maintaining prospect pipelines tied to events, including tracking engagement history, relationships, and next steps in the CRM.
• Prepare concise donor and prospect briefing materials (profiles, talking points, giving context) to support senior leadership, board members, and hosts
• Support pre and post-event fundraising strategy by helping identify follow-up opportunities, stewardship priorities, and cultivation pathways stemming from event engagement.
ABOUT YOU
OUR IDEAL CANDIDATE:
• 5-7+ years of experience in special events, production, nonprofit fundraising events, or related fields.
• Strong project management skills -- you love a timeline, a tracker, and a well-organized Google Drive.
• Comfort working with vendors, production teams, and high-profile stakeholders.
• A proactive, "no job too big or too small" attitude; willingness to dive in at every level of execution.
• Excellent communication skills, professionalism, and discretion when working with VIP guests, donors, and partners.
• Strong aesthetic sensibility and interest in design, culture, talent, and storytelling.
• Experience with CRM, project management, guest list platforms, or event management tools is a plus (e.g., Salesforce, Monday.com, Zkipster).
• Ability to thrive in a fast-moving environment with shifting priorities.
• A passion for mental health and the mission of Project Healthy Minds.
WHAT WE OFFER
• Competitive compensation
• Competitive medical, dental, and vision benefits
• Paid holidays and generous PTO
• Life insurance
• Short-term and long-term disability
• Spring Health mental healthcare
• Commuter benefits
• Perks at Work
• Experience joining a dynamic start-up environment that is re-writing the playbook for social change in the mental health tech space
• Benefits of joining a close-knit, highly-motivated team with mentorship opportunities from founding leaders, Advisors, and Board members
• Learning & Development opportunities, including free MasterClass subscriptions
• Opportunity to attend inspiring experiences and events with thought leaders, business executives, and iconic speakers across a range of industries
• And more (just ask!)
The annual salary for this role is between $80,000 and $100,000.
EEO Guidelines: Project Healthy Minds is an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. Project Healthy Minds will provide reasonable accommodations as required by applicable federal, state, and/or local laws, and will consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable "Fair Chance" laws.
COVID Guidelines: The health and safety of our Project Healthy Minds community is the highest priority. As such, Project Healthy Minds is requiring all newly hired staff members to be fully vaccinated and boosted with an FDA authorized and/or approved COVID-19 vaccine as a condition of employment. Requests for reasonable accommodations for medical, religious, or other reasons will be considered in accordance with applicable law.
Due to the high volume of applications received, only those selected for an interview will be contacted.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.