Event Program Assistant Jobs in Virginia (NOW HIRING)

Graduate Program and Teaching Assistant Coordinator
Job no: 536511
Work type: Staff
Senior management: College of Science
Department: Biological Sciences
Location: Blacksburg, Virginia
Categories: Academic Advising / Support, Administrative / Clerical
Job Description
This on-site position provides administrative support to the department of Biological Sciences graduate programs (Ph.D. and M.S.). The incumbent will coordinate graduate student admissions, orientation, advising, funding, and teaching and performance reviews for the department. In this capacity, the position serves as a liaison to the Graduate School, Registrar's Office, Bursar's Office, and other appropriate university offices, academic units, and institutes.
The incumbent will advise graduate students on administrative procedures as well as track grades, evaluations, and plans of study, and maintain and secure graduate student files. The incumbent also works with the graduate program director on annual departmental graduate program assessments. In addition, this position will support the department's teaching laboratory operations by working with the department's Director of Teaching Laboratories to coordinate graduate teaching assistant (GTA) assignments.
Required Qualifications
Bachelor's degree in biology or related field, or equivalent level of training and experience.
Experience providing administrative support including records management and scheduling or coordinative duties.
Working knowledge of graduate student advising policies and procedures.
Working knowledge of budgeting and fiscal procedures.
Excellent organizational and analytical skills.
Excellent communication skills. Ability to multitask in a deadline- oriented environment.
Experience working with a diverse group of people and with confidential material.
Preferred Qualifications - We encourage all qualified candidates to apply, even if their experience does not align with every preferred qualification.
Master's degree in biology or related field.
Experience preparing and managing budgets.
Experience using Banner. Experience using HokieMart.
Pay Band
4
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
Commensurate with experience but within budget maximum
Hours per week
40
Review Date
June 22, 2026
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Dreama Price at dreama@vt.edu during regular business hours at least 10 business days prior to the event.
Advertised: May 29, 2026
Applications close:
Whatsapp Facebook LinkedIn Email App