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Event Program Assistant Jobs in Virginia (NOW HIRING)

Virginia Jobs

Program Assistant

Fairfax, VA · On-site

$38K - $48K/yr

The Program Assistant is a part-time, in-person, staff position dedicated to supporting the Carter ... Represent the Carter School at tabling events, fairs, and outreach activities; * Utilize kiosk on ...

George Mason University

Program Assistant

Fairfax, VA · On-site

$38K - $48K/yr

The Program Assistant is a part-time, in-person, staff position dedicated to supporting the Carter ... Represent the Carter School at tabling events, fairs, and outreach activities; * Utilize kiosk on ...

George Mason University

Program Assistant

Fairfax, VA · On-site

$38K - $48K/yr

The Program Assistant is a part-time, in-person, staff position dedicated to supporting the Carter ... Represent the Carter School at tabling events, fairs, and outreach activities; * Utilize kiosk on ...

Department of Medicine

Program Assistant

Norfolk, VA · On-site

$36K - $46K/yr

... programs designed by the research team to raise clinical research awareness and increase ... Coordinate and facilitate community events such as health fairs and community forums, as a ...

Peter Paul Development Center

Program Assistant

Richmond, VA · On-site

$37K - $47K/yr

The Program Assistant provides support to the classroom teacher in implementation of the daily ... special events committees • Commitment to total classroom engagement • Required to wear face ...

Peter Paul RVA

Program Assistant

Richmond, VA · On-site

$16/hr

The Program Assistant provides support to the classroom teacher in implementation of the daily ... special events committees • Commitment to total classroom engagement • Required to wear face ...

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Event Program Assistant information

What is the difference between Event Program Assistant vs Event Coordinator?

AspectEvent Program AssistantEvent Coordinator
ResponsibilitiesSupports event planning, manages logistics, assists with setup and registrationPlans, executes, and oversees entire events, manages vendors and teams
Required SkillsOrganizational skills, communication, basic event managementLeadership, project management, vendor negotiation
Work EnvironmentOffice settings, event venues, administrative supportOn-site event locations, client interaction, team coordination
CredentialsHigh school diploma or equivalent, relevant experienceExperience in event planning, often a degree in hospitality or related field

The main difference is that an Event Program Assistant provides support and handles logistics for events, while an Event Coordinator manages the entire event process, including planning, execution, and vendor relations. The Assistant typically works under supervision, whereas the Coordinator takes on more responsibility and leadership roles.

How to become an event program assistant?

To become an event program assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in event planning, customer service, or administrative tasks can be beneficial, and familiarity with event management software is often preferred. Some positions may require flexibility in scheduling and the ability to work in fast-paced environments.

What does an event program assistant do?

An event program assistant supports the planning and execution of events by coordinating schedules, managing logistics, and assisting with registration and attendee needs. They often handle tasks such as preparing materials, communicating with vendors, and ensuring the event runs smoothly, typically using organizational and communication skills. The role may require familiarity with event management software and the ability to work flexible hours during event times.

What are the most commonly searched types of Event Program jobs in Virginia?

The most popular types of Event Program jobs in Virginia are:

What cities in Virginia are hiring for Event Program Assistant jobs?

Cities in Virginia with the most Event Program Assistant job openings:

Event Program Assistant jobs near you

Program Assistant

Virginia Department of Human Resource Management

Fairfax, VA • On-site

$38K - $48K/yr

Other

Re-posted 11 days ago

Virginia Alcoholic Beverage Control Authority rating

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Job description

Program Assistant

The Program Assistant is a part-time, in-person, staff position dedicated to supporting the Carter School's undergraduate program at the Fairfax campus. This role is designed to strengthen recruitment, improve student engagement, and expand the School's visibility across key transfer and high school pipelines.

As undergraduate enrollment growth and outreach demands continue to increase, the addition of this role will provide consistent, mission-driven representation of the Carter School while improving operational capacity within the undergraduate office.

The Program Assistant will focus on recruitment, outreach, student-facing communication, and undergraduate program support. The ideal candidate will demonstrate strong interpersonal skills, creativity, comfort with administrative systems, a clear connection to the Carter School's mission, and the ability to communicate the value of the program with passion and clarity.

Responsibilities:

Recruitment & Outreach:

  • Represent the Carter School at tabling events, fairs, and outreach activities;
  • Utilize kiosk on campus to promote Carter classes and opportunities useful to other majors in order to boost non-major enrollment and engagement;
  • Serve as a consistent and engaging presence at Fairfax campus recruitment events;
  • Expand transfer recruitment efforts beyond NOVA;
  • Support outreach to partner automatic-admitted high schools, including potential campus visits; and
  • Build relationships with prospective students through informed, mission-driven conversations.

Communications & Student Engagement:

  • Monitor and respond to undergraduate program email inquiries in a timely and professional manner;
  • Support development and distribution of the undergraduate newsletter; and
  • Provide accurate and detailed information about academic programs, opportunities, and pathways.

Front Desk & Office Support:

  • Provide reception coverage at the undergraduate front desk;
  • Serve as a welcoming and knowledgeable first point of contact for students and visitors; and
  • Assist in general administrative coordination of the undergraduate office.

Events & Program Operations:

  • Support planning and execution of undergraduate events (especially high school outreach such as Rotary, CRYS, and D4D);
  • Coordinate room reservations and logistics; and
  • Assist staff in managing activities across multiple locations, with a focus on ensuring strong Fairfax presence

Marketing & Digital Content:

  • Attend events to capture photos and develop content for social media;
  • Create and schedule posts to enhance program visibility and engagement; and
  • Assist with basic graphic design needs for promotional materials.

Required Qualifications:

  • Strong interpersonal and communication skills;
  • Demonstrated connection to, or passion for, conflict resolution, peacebuilding, or social impact work;
  • Ability to represent the Carter School's mission with authenticity and enthusiasm;
  • Strong organizational skills and ability to work independently; and
  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual platforms including MS Teams and Zoom.

Preferred Qualifications:

  • Familiarity with social media platforms or basic graphic design tools, photography, or storytelling; and
  • Experience with outreach, recruitment, or student engagement.

Instructions to Applicants:

For full consideration, applicants must apply for the Program Assistant at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

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