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Event Program Assistant Jobs in Illinois (NOW HIRING)

The Program Assistant is a key support position to help ensure program operations run smoothly and ... Plan and organize school and program-specific events. * Program/school responsibilities as assigned.

Program Assistant 3

Chicago, IL · On-site

$38K - $49K/yr

The job scope encompasses Space & Facilities, Safety, Logistics, HR, Finance, Events, and ... The Program Assistant (Front Desk Coordinator) is expected to work on site in-person without the ...

Program Assistant 3

Evanston, IL · On-site

$35K - $44K/yr

The job scope encompasses Space & Facilities, Safety, Logistics, HR, Finance, Events, and ... The Program Assistant (Front Desk Coordinator) is expected to work on site in-person without the ...

VPI Program Assistant

Chicago, IL · On-site

$38K - $49K/yr

Program Assistant Casa Central's Violence Prevention & Intervention (VPI) program provides high ... special events. Community Outreach Support program outreach and marketing efforts, including ...

Participate in BYN special events * Collaborate with other Program Assistants and interns * Support program operations through administrative duties like expense tracking, data management and social ...

The Molecular Biosciences/IBiS Program Assistant is an important member of the administrative staff ... Manages all event logistics including creating and disseminating schedules and itineraries ...

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Event Program Assistant information

What are the duties of an event assistant?

An event program assistant is responsible for coordinating event logistics, assisting with setup and breakdown, managing registration or attendee lists, and supporting event staff during the event. They often use organizational skills and may handle tasks such as distributing materials, troubleshooting issues, and ensuring the event runs smoothly.

What is the difference between Event Program Assistant vs Event Coordinator?

AspectEvent Program AssistantEvent Coordinator
ResponsibilitiesSupports event planning, manages logistics, assists with setup and registrationPlans, executes, and oversees entire events, manages vendors and teams
Required SkillsOrganizational skills, communication, basic event managementLeadership, project management, vendor negotiation
Work EnvironmentOffice settings, event venues, administrative supportOn-site event locations, client interaction, team coordination
CredentialsHigh school diploma or equivalent, relevant experienceExperience in event planning, often a degree in hospitality or related field

The main difference is that an Event Program Assistant provides support and handles logistics for events, while an Event Coordinator manages the entire event process, including planning, execution, and vendor relations. The Assistant typically works under supervision, whereas the Coordinator takes on more responsibility and leadership roles.

Is being an EA a stressful job?

Event Program Assistants often work in fast-paced environments with tight deadlines and multiple responsibilities, which can contribute to stress. The role requires strong organizational skills, adaptability, and the ability to handle unexpected issues during events, making stress levels vary based on workload and experience.

What does an events assistant do?

An events assistant supports the planning and execution of events by coordinating logistics, managing schedules, setting up venues, and assisting with registration and attendee needs. They often work under event managers and may use tools like event management software to ensure smooth operations before, during, and after events.

What qualifications do event assistants need?

Event Program Assistants typically need a high school diploma or equivalent, strong organizational and communication skills, and the ability to work in a fast-paced environment. Some roles may require experience with event planning, customer service, or familiarity with event management tools. Certifications in first aid or customer service can be advantageous but are not always mandatory.
What are the most commonly searched types of Event Program jobs in Illinois? The most popular types of Event Program jobs in Illinois are:
What cities in Illinois are hiring for Event Program Assistant jobs? Cities in Illinois with the most Event Program Assistant job openings:
Program Assistant

$15.30 - $16.80/hr

Full-time

Medical, Life, PTO

Posted 9 days ago


Job description

Head Start Program Assistant

Do you want to make a difference in the lives of others? If your answer is yes then Southern Seven Health Department may have the perfect career for you. We offer a great working environment, have the highest caliber of employees, and most importantly are a "family friendly" employer.

This position is afull time(partial year--10 months) position and is based at the
Metropolis Head Start in Metropolis, Illinois. It does come with a benefit package (including vacation, personal, and sick time accrual, holidays, health and life insurance, and an employer sponsored cafeteria plan).


Qualifications:

Education, Training and Experience:

  • Must be at least eighteen years of age AND
  • Possess a High school diploma or GED equivalent AND
  • Prefer some experience working with children

Knowledge, Skills and Abilities:

  • Knowledge and use of modern office practices and procedures including basic computer skills.
  • Knowledge and capable of dealing with persons of diverse socio-economic, educational, and cultural backgrounds.
  • Knowledge and use of appropriate telephone etiquette.
  • Ability to carry out detailed but basic oral and written instructions.
  • Communicate effectively in written and verbal forms.
  • Perform basic arithmetic calculations.
  • Self-motivated, acts independently, and initiates programmatic ideas.

Certifications and Other Requirements:

  1. Required: DCFS Criminal background check; DCFS physical assessment; Mandated Reporter; DCFS licensing required courses; CPR/First Aid certification
  2. Recommended: Hepatitis B Vaccine and Head Start Teacher Aide Qualified

Physical Requirements:

  • Strength: Lift/carry up to 40 pounds on occasion and 20 pounds frequently.
  • Movement: Sit, walk, or stand for prolonged periods of time;Lift horizontally and vertically, bend and stoop, push/pull, twist, carry, crouch, squat, kneel, reach above shoulder level; Hear and understand speech at normal room levels and on the telephone.


Salary Range:$15.30 to $16.80 hourly



Position Summary:

This position's duties vary upon the needs of the center but could involve any and all of the following: providing a safe and nurturing environment for a designated child (or children) with special needs, providing extra support in a classroom under the guidance of the Teacher, providing assistance in the kitchen, custodial or office work, or riding a Head Start bus while adhering to all safety rules and policies and procedures.


Job Duties:

    • Encourages and assists children in all personal and hygiene activities. If assigned to a specific child assists with any special medical and or feeding issues as well.
    • Maintains the responsibility for ensuring the safety of child assigned to him/her in the event of a safety evacuation and/or drill.
    • Works cooperatively with the Teacher and other staff using the team approach to classroom management.
    • Maintains a modified appropriate daily schedule for child assigned to him/her but is flexible based upon needs of the child or children.
    • Incorporates goals written in the IEP or IFPS into the daily routine. Attends therapy session (s) with assigned child as appropriate to learn different techniques to assist the child with meeting their individual goals.
    • Participates in IEP/IFSP meetings when appropriate.
    • Rides Head Start bus as assigned and follows all safety rules and policies and procedures.
    • Observes each child daily to assess skills, interests, and needs and uses this information to facilitate learning and growth.
    • Assures that all children are supervised at all times.
    • Participates in family style meals and snacks at table with children.
    • Responsible for developing a partnership with parents and caregivers in the Head Start program and encourages each parent/caregiver to take in active role in their child's Head Start experience.
    • Provides assistance in the kitchen as needed with items such as dishes and preparing and serving meals.
    • Provides assistance in cleaning the center as needed with items such as vacuuming, sweeping, mopping, and cleaning bathrooms.
    • Provides assistance in the office as needed with items such as copying newsletters, filing, and answering the phone and taking messages.
    • Participates in staff meetings, center activities, and staff development.
    • Maintains child, family, and employee confidentiality.
    • Participates in the federal and annual program review.
    • Responsible for recruitment of Head Start eligible children, in coordination with other Head Start staff, for enrollment into the Head Start program.
    • Responsible for carrying out best practices for safety procedures concerning children, staff, families, and community individuals and for assessing current practices and finding ways and areas needing improvement.
    • Responsible for participating in activities and attitudes that promote positive public relations and positive image for the program and agency.
    • Complies and is familiar with the requirements of the policies and procedures adopted by Southern Seven Health Department as required by the Health Insurance Portability and Accountability Act (HIPAA).
    • Reports potential problems and concerns to Site Supervisor.


"Southern Seven Health Department is an "Equal Opportunity Employer/Vet/Disabled"