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Event Program Assistant Jobs in Arizona (NOW HIRING)

US VETS Inc

Program Assistant - Prescott

Prescott, AZ · On-site

$37K - $46K/yr

Program Assistant - Prescott Join a mission-driven organization dedicated to ending veteran ... Organize events, meetings, trainings, volunteer activities, and special projects for veterans ...

U.S.VETS

Program Assistant - Prescott

Prescott, AZ

$21.78 - $23/hr

... program requirements * Assist Case Managers and program staff with file maintenance, audit ... Organize events, meetings, trainings, volunteer activities, and special projects for veterans ...

Salvation Army

Corps Program Assistant

Prescott, AZ · On-site

$37K - $46K/yr

Sunday School; outreach events; VBS; Friday night outreach; YPL) * Visit families associated with ... Recruit Corps volunteers to assist with programs as needed. * Be visionary in developing programs ...

The Salvation Army

Corps Program Assistant

Prescott, AZ · On-site

$20/hr

Sunday School; outreach events; VBS; Friday night outreach; YPL) * Visit families associated with ... Recruit Corps volunteers to assist with programs as needed. * Be visionary in developing programs ...

Salvation Army

Corps Program Assistant

Prescott, AZ · On-site

$37K - $46K/yr

Sunday School; outreach events; VBS; Friday night outreach; YPL) * Visit families associated with ... Recruit Corps volunteers to assist with programs as needed. * Be visionary in developing programs ...

U.S.VETS

Program Assistant Phoenix

Phoenix, AZ

$21.78 - $22/hr

... the Program Assistant is responsible for enhancing organizational support of programs through ... Plans annual and other periodic events for donors, partners, clients, and staff * Assists with ...

Salvation Army

Overnight Program Assistant

Phoenix, AZ · On-site

$37K - $47K/yr

Coordinates and oversees client's involvement in outside activities such as support group meetings, church services, and appropriate special events. * Provides assistance to the Program Coordinator ...

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Event Program Assistant information

What is the difference between Event Program Assistant vs Event Coordinator?

AspectEvent Program AssistantEvent Coordinator
ResponsibilitiesSupports event planning, manages logistics, assists with setup and registrationPlans, executes, and oversees entire events, manages vendors and teams
Required SkillsOrganizational skills, communication, basic event managementLeadership, project management, vendor negotiation
Work EnvironmentOffice settings, event venues, administrative supportOn-site event locations, client interaction, team coordination
CredentialsHigh school diploma or equivalent, relevant experienceExperience in event planning, often a degree in hospitality or related field

The main difference is that an Event Program Assistant provides support and handles logistics for events, while an Event Coordinator manages the entire event process, including planning, execution, and vendor relations. The Assistant typically works under supervision, whereas the Coordinator takes on more responsibility and leadership roles.

How to become an event program assistant?

To become an event program assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in event planning, customer service, or administrative tasks can be beneficial, and familiarity with event management software is often preferred. Some positions may require flexibility in scheduling and the ability to work in fast-paced environments.

What does an event program assistant do?

An event program assistant supports the planning and execution of events by coordinating schedules, managing logistics, and assisting with registration and attendee needs. They often handle tasks such as preparing materials, communicating with vendors, and ensuring the event runs smoothly, typically using organizational and communication skills. The role may require familiarity with event management software and the ability to work flexible hours during event times.

What are the most commonly searched types of Event Program jobs in Arizona?

The most popular types of Event Program jobs in Arizona are:

Event Program Assistant jobs near you

Program Assistant - Prescott

US VETS Inc

Prescott, AZ • On-site

$37K - $46K/yr

Other

Medical, Dental, Vision, Retirement, PTO

Re-posted 15 days ago

Job description

Program Assistant - Prescott

Join a mission-driven organization dedicated to ending veteran homelessness and supporting veterans and their families on the path to stability and independence.

As a Program Coordinator, you will play a vital role in supporting daily program operations, compliance, client services, reporting, financial tracking, event coordination, and administrative functions that directly impact veterans receiving housing and supportive services.

This position is ideal for candidates with experience in nonprofit operations, program administration, social services, office management, grants administration, or project coordination who are looking to make a meaningful difference while building a rewarding career.

Key Responsibilities
  • Support day-to-day operations of veteran housing and supportive service programs
  • Maintain client records, databases, and documentation to ensure compliance with grant and program requirements
  • Assist Case Managers and program staff with file maintenance, audit preparation, and quality assurance reviews
  • Track, collect, reconcile, and report program participant fees, rent payments, and other site revenues
  • Manage petty cash, deposits, expense tracking, and financial documentation
  • Coordinate purchases, supply inventory, vendor relationships, purchase orders, and expense allocations
  • Support grant administration activities including reporting, budget tracking, invoicing, and compliance documentation
  • Assist with supportive service fund requests and resource coordination for veterans
  • Coordinate donor records, in-kind contributions, mailings, and community engagement activities
  • Organize events, meetings, trainings, volunteer activities, and special projects for veterans, staff, donors, and community partners
  • Support intake, eligibility verification, client orientations, and program enrollment activities
  • Assist with recruitment and onboarding activities including job postings, interview scheduling, candidate communications, and new hire coordination
  • Track employee training, certifications, evaluations, and compliance requirements
  • Maintain operational policies, procedures, and program manuals
  • Provide confidential administrative support to leadership and program teams
  • Prepare reports, spreadsheets, and presentations for management and funders
  • Support cross-functional projects that improve program effectiveness and service delivery
What You'll Bring
  • Bachelor's degree in Social Services, Nonprofit Management, Business Administration, Accounting, Public Administration, Human Services, or a related field. Equivalent experience may substitute for education requirements.
  • Strong administrative, organizational, and project coordination skills
  • Experience supporting nonprofit, social service, healthcare, housing, or community-based programs preferred
  • Excellent written and verbal communication skills
  • Strong attention to detail and ability to manage multiple priorities simultaneously
  • Experience maintaining records, reports, databases, and compliance documentation
  • Ability to work independently while collaborating effectively with diverse teams
  • Strong customer service and relationship-building skills
  • Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams
Preferred Qualifications
  • Experience working in nonprofit organizations, social services, housing programs, or community-based programs
  • Familiarity with grants management, reporting, budgeting, or compliance processes
  • Knowledge of veteran services, homelessness programs, supportive housing, or community resources
  • Experience coordinating events, trainings, or volunteer programs
Why Join U.S.VETS?
  • Help transform the lives of veterans and their families
  • Work for one of the nation's leading veteran-serving nonprofit organizations
  • Collaborative, mission-driven culture
  • Professional growth and development opportunities
  • Comprehensive benefits package including:
    • Medical, Dental, and Vision Insurance
    • Paid Vacation and Sick Time
    • Paid Holidays
    • 401(k) with Company Match

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