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Event Planner Assistant Jobs in San Ramon, CA (NOW HIRING)

Leigh and Co.

Wedding Coordinator

San Jose, CA

$400/wk

Leigh & Co. Events is a fast-growing wedding planning company - we are looking for planners. We ... You will work alongside our client experience managers during the planning and assistant ...

Leigh and Co.

Wedding Coordinator

San Francisco, CA

$400/wk

Leigh & Co. Events is a fast-growing wedding planning company - we are looking for planners. We ... You will work alongside our client experience managers during the planning and assistant ...

Leigh and Co.

Wedding Coordinator

San Francisco, CA

$350/wk

Events is a fast-growing wedding planning company based throughout the entire United States - we ... You will work alongside our client experience managers during the planning and assistant ...

Boutique Recruiting

Executive Assistant

San Francisco, CA · On-site

$100K - $120K/yr

Coordinate logistics for events, ensuring seamless execution and representation * Assist in marketing efforts and client event planning * Support recruitment initiatives, including career fairs and ...

HIKINEX

Executive Assistant (Hybrid)

San Mateo, CA · On-site

Executive Assistant - Full Time Location: San Mateo (Hybrid) Overview We are seeking an experienced ... Lead and execute end-to-end event planning, including internal and client-facing events * Partner ...

Hikinex

Executive Assistant (Hybrid)

San Mateo, CA · On-site

Executive Assistant - Full Time Location: San Mateo (Hybrid) Overview We are seeking an experienced ... Lead and execute end-to-end event planning , including internal and client-facing events * Partner ...

HIKINEX

Executive Assistant (Hybrid)

San Mateo, CA · Hybrid

Executive Assistant - Full Time Location: San Mateo (Hybrid) Overview We are seeking an experienced ... Lead and execute end-to-end event planning , including internal and client-facing events * Partner ...

SBM Management

Event Coordinator

Sunnyvale, CA

$19.50 - $20.50/hr

Update and maintain data as required. * Assist with inventory management of all supplies and ... Excellent task management skills including proactive planning, task prioritization, time management ...

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All JobsEvent Planner JobsEvent Planner Assistant JobsEvent Planner Assistant Jobs in San Ramon, CA

Event Planner Assistant information

See San Ramon, CA salary details

$12

$23

$33

How much do event planner assistant jobs pay per hour?

As of Jul 19, 2026, the average hourly pay for event planner assistant in San Ramon, CA is $23.02, according to ZipRecruiter salary data. Most workers in this role earn between $18.56 and $26.35 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Event Planner Assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What are Event Planner Assistants?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

What are some common challenges faced by Event Planner Assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What Does an Event Planner Assistant Do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

More about Event Planner Assistant jobs
What are the most commonly searched types of Event Planner jobs in San Ramon, CA? The most popular types of Event Planner jobs in San Ramon, CA are:
What are popular job titles related to Event Planner Assistant jobs in San Ramon, CA? For Event Planner Assistant jobs in San Ramon, CA, the most frequently searched job titles are:
What job categories do people searching Event Planner Assistant jobs in San Ramon, CA look for? The top searched job categories for Event Planner Assistant jobs in San Ramon, CA are:
What cities near San Ramon, CA are hiring for Event Planner Assistant jobs? Cities near San Ramon, CA with the most Event Planner Assistant job openings:
Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in San Ramon, CA as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $47,878 per year, or $23 per hour.
ECVC & IP Event Coordinator

ECVC & IP Event Coordinator

Lowenstein Sandler

San Francisco, CA • On-site, Remote

Other

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 19 days ago

Job description

Description
Who We Are:
Lowenstein Sandler is a one of the most sophisticated law firms in the United States, with over 400 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, Roseland, Salt Lake City, San Francisco, Washington, D.C., and Wilmington. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.
What You Will Do:
Under the guidance of the ECVC & IP Event Manager, this position supports the planning and execution of client events and business development initiatives for the firm's West Coast offices, while collaborating closely with the broader ECVC & IP Events team across offices. This role combines hands-on event coordination with strategic business development support to enhance client engagement, strengthen market visibility, and support attorney relationship-building efforts. This position is San Francisco based with occasional travel to our Palo Alto office for events and will offer a hybrid remote work opportunity. This position requires regular on-site presence at events throughout the Bay Area, including Palo Alto and San Francisco, with occasional evening commitments.
Essential Job Requirements:
  • The ability to work and thrive in a fast-paced environment
  • Coordinate a wide range of events, including client programs, panels, networking receptions, and dinners
  • Handle event logistics from concept through post-event follow-up, including:
    • Venue sourcing (internal and external)
    • Vendor coordination (catering, A/V, rentals, etc.)
    • Run-of-show development and on-site execution
  • Create and manage event timelines, budgets, and checklists
  • Coordinate across internal teams (IT, Office Services, Marketing, Reception, etc.)
  • Attend and manage events on-site, ensuring seamless execution and high-quality client experience
  • List and invite management, including but not limited to:
    • Creating and sending invites out on behalf of key attorneys to dinners and events;
    • Create searches, run reports and update information in firm's CRM system;
    • Research and update contact information as needed;
    • Coordinate with attorneys and admins to obtain lists and send invites.
  • Other tasks, including but not limited to:
    • Manage multiple projects simultaneously with precision and attention to detail;
    • Coordinate with building security and firm staff as needed;
    • Keep and maintain stock and equipment in an organized manner;
    • Coordinate ordering of event supplies;
    • Working knowledge of CRM and event management software;
    • Other tasks as assigned.

Business Development & Marketing Support (Integrated Focus):
  • Collaborate with Business Development team and attorneys to align events with client targeting
  • Assist with identifying target audiences and building strategic invite lists using CRM tools
  • Support development of event-related marketing materials (invitations, follow-ups, collateral)
  • Track and report on event attendance, client engagement and follow-up opportunities
  • Assist with post-event follow-up, including coordinating outreach and identifying business opportunities
  • Conduct light research on clients, industries, and prospects to support event strategy
  • Brainstorm ideas for new event formats that enhance market presence

Skills, Knowledge, and Abilities:
  • Minimum 2 years' experience in event planning, marketing, or business development experience (professional services or law firm experience preferred)
  • Bachelor's degree preferred
  • Strong organizational and project management skills, with the ability to manage multiple priorities in a fast-paced environment
  • Excellent written and verbal communication skills, along with strong interpersonal abilities
  • Ability to work confidently and professionally with attorneys, clients, executives, and external partners
  • Experience with CRM systems and event management platforms is a plus
  • Highly detail-oriented with strong execution and follow-through skills
  • Strategic thinker with an interest in business development and client engagement
  • Proven ability to build relationships with a client-service mindset
  • Adaptable, proactive, and solutions-oriented approach to problem-solving
  • Ability to work both independently and collaboratively across teams
  • Willingness to maintain regular on-site presence for events across the Bay Area
  • Flexibility to travel locally and work early mornings or evenings as needed

Office Location: San Francisco, CA (Hybrid)
Schedule: Full-time, Monday through Friday, 9:00 AM - 5:30 PM, Flexibility to work early mornings or late evenings on occasion
Travel Required: Frequent travel to the Palo Alto office and throughout the Bay Area for events
The expected salary range for candidates meeting the requirements of this position is $75,000 to $85,000. The range provided is the salary that Lowenstein Sandler in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.
Disclaimers:
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.
Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.
Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

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