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Event Planner Assistant Jobs in Rye, NY (NOW HIRING)

Impact Collective

Assistant Event Coordinator

New York, NY · On-site

$22 - $30/hr

Assistant Event Coordinator Event Sales, Event Assistant, Events Planning, Sales Implementation and Marketing Communications experience is an advantage. Purpose of the Event Coordinator: The Event ...

Optiver

Events and Executive Assistant

New York, NY · Hybrid

This role is equal parts culture builder, event planner, and executive partner, serving as the ... What you'll do As an Events & Executive Assistant, your key responsibilities include: * Serve as ...

Optiver

Events and Executive Assistant

New York, NY · On-site

This role is equal parts culture builder, event planner, and executive partner, serving as the ... What you'll do As an Events & Executive Assistant, your key responsibilities include: * Serve as ...

Compass Group

Event Producer

Manhattan, NY · On-site

$80K - $90K/yr

Participate in weekly sales and production meetings. * Assist with additional event planning responsibilities as needed. What We're Looking For Previous catering, hospitality, or event planning ...

Compass Group

Event Producer

Manhattan, NY · On-site

$80K - $90K/yr

Participate in weekly sales and production meetings. * Assist with additional event planning responsibilities as needed. What We're Looking For Previous catering, hospitality, or event planning ...

Atlas Print Solutions Inc.

Event Coordinator

Manhattan, NY · On-site

$65K - $75K/yr

Support event planning and execution across multiple markets, ensuring polished, on-brand delivery ... Track budgets, invoices, and vendor costs with a high level of accuracy * Assist in building client ...

Rapport

CONFERENCE CENTER SENIOR PLANNER

New York, NY · On-site

$81K - $85K/yr

Manage event budgets accurately and efficiently * Communicate effectively with internal stakeholders throughout the planning and execution phases * Assist with bookings and event documentation within ...

Sotheby's

Events Coordinator

New York, NY · On-site

$55K - $65K/yr

... * Assist with developing event timelines, production schedules, run-of-show documents, and planning materials. * Coordinate event logistics with internal departments including facilities, security ...

Troon

Event Assistant

Rye, NY

$21/hr

Event Assistant Location: Harrison, NY Position Type: Part-Time (Weekdays) About Harrison Meadows ... planning and coordinating club and private events • Prepare event materials, menus, and ...

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Event Planner Assistant information

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How much do event planner assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for event planner assistant in Rye, NY is $21.83, according to ZipRecruiter salary data. Most workers in this role earn between $17.60 and $24.95 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an event planner assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What is an event planner assistant?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

Is an event planner assistant a stressful job?

An event planner assistant often works in fast-paced environments with tight deadlines, which can contribute to stress. The role requires strong organizational skills and the ability to handle multiple tasks simultaneously, especially during event setup and execution. However, stress levels vary depending on the workload, event size, and individual coping strategies.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

What are some common challenges faced by event planner assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What does an event planner assistant do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

More about Event Planner Assistant jobs
What job categories do people searching Event Planner Assistant jobs in Rye, NY look for? The top searched job categories for Event Planner Assistant jobs in Rye, NY are:
What cities near Rye, NY are hiring for Event Planner Assistant jobs? Cities near Rye, NY with the most Event Planner Assistant job openings:
Event Planner Assistant jobs near you

Assistant Planner, Sephora Account

LVMH Perfumes & Cosmetics

New York, NY • On-site

Full-time

Re-posted 25 days ago

Job description

Company Description
From 1946, people of the House of Parfums Christian Dior in France and around the world embody the spirit of excellence, creativity, and the unique savoir-faire of its creator, the couturier-perfumer Christian Dior. Revolutionizing the codes of French elegance and luxury with its perfumes, combining tradition and daring innovation in makeup and skincare, we reinvent every day the Dior style and affirm beauty and joy in its entirety.
Parfums Christian Dior invites you today to join its North America teams.
Parfums Christian Dior is part of the LVMH Group.
Job Description
The Assistant Planner plays a crucial role in supporting the planning team in optimizing inventory levels, forecasting product demand, and ensuring efficient product flow within the beauty supply chain. This position offers an excellent opportunity to develop foundational planning skills and gain comprehensive experience in the beauty retail sector.
The Assistant Planner will collaborate with cross-functional teams, including merchandising, sales, and logistics, to achieve business objectives and enhance product availability for our clients. This role also plays a key part in bridging planning and field execution, ensuring store teams are equipped with clear, timely insights on inventory, launches, and priorities to drive strong in-store execution and maximize retail performance.
POSITION OVERVIEW
Inventory Management & Allocation:
  • Review and manage in-stock positions for core and new products at the SKU/store level to maintain healthy inventory levels.
  • Oversee product allocations with analytical insights to support sales performance.
  • Track and manage purchase orders (POs) from creation to timely receipt, ensuring accurate pricing, case packs, and delivery windows.
  • Support the replenishment process, planning and monitoring inventory levels based on sales and stock throughout the season.
  • Ensure timely receipt of inventory for new product launches, promotional events (e.g., Holiday, testers, sampling), and communicate any potential risks.
  • Close purchase orders regularly to ensure inventory is accurately captured in replenishment systems.

Forecasting & Analysis:
  • Assist in analyzing new product launch performance and seasonality, adjusting forecasts, receipts, and inventory levels as needed to drive business.
  • Generate weekly reports on vendor/brand fill rates and lead time accuracy.
  • Prepare analyses of location performance, best sellers/slow sellers, and sell-through rates.
  • Report updated business trends and stock continuity weekly to cross-functional teams.
  • Partner with planning teams to refine forecasts based on launch performance, event cadence, and evolving business trends.

Collaboration & Communication:
  • Liaise with internal and external partners (e.g., Sephora, supply chain) to resolve PO discrepancies and ensure on-time delivery.
  • Communicate and escalate late key launches to the Planner and Merchant team, focusing on inventory strategy.
  • Partner with buying/merchandising counterparts to ensure SKUs are set up correctly for ordering purposes.
  • Maintain constant communication with the logistics center to anticipate increased picking/deliveries and sales cycles for key events.
  • Communicate timely updates to field teams on inventory availability, launch timing, and key priorities to support strong in-store execution and alignment at the door level.
  • Provide clear, actionable guidance to field partners to ensure awareness of stock flow, merchandising priorities, and any risks impacting store performance.

Systems & Data Management
  • Set up new SKUs in planning systems to enable accurate purchasing, allocation, and replenishment.
  • Maintain and update purchase order (PO) tracking logs, ensuring visibility to shipping status, delivery timing, and potential delays.
  • Review and manage SKU lifecycle status, including activating and deactivating items for replenishment based on assortment and inventory strategy.
  • Ensure data accuracy across systems to support reporting, forecasting, and inventory visibility.
  • Support updates to merchandising and assortment systems to reflect planogram changes, newness launches, and promotional setups.

Qualifications
  • Supply Chain Management, Merchandising, or a related field experience preferred
  • 1-2 years of relevant experience in planning, inventory management, or a similar analytical role, preferably within the beauty or retail industry preferred
  • Strong analytical aptitude and strategic thinking skills.
  • Advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables, logical formulas).
  • Strong organizational skills and meticulous attention to detail.
  • Clear and effective communication skills, both written and verbal.
  • Ability to thrive in a fast-paced, deadline-driven environment and manage multiple priorities.
  • Passion for the beauty industry and awareness of current market trends

Additional Information
This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
All your information will be kept confidential according to EEO guidelines.
LVMH Inc. uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward various levels of expertise, performance, and tenure.
While the published salary range is a good faith reflection of the targeted salary level for the position, LVMH Inc. reserves the right to pay outside of the published range of $65,000-$85,000.

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