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Event Planner Assistant Jobs in Rye, NY (NOW HIRING)

Ross Stores

Assistant Planner

New York, NY · On-site

$70K/yr

Assistant Planner About this opportunity... The Assistant Planner is a learning role that allows ... events/holidays and quarterly); Present performance recaps to cross-functional teams and/or ...

Ross

Assistant Planner

New York, NY · On-site

$70K/yr

Assistant Planner About this opportunity... The Assistant Planner is a learning role that allows ... events/holidays and quarterly); Present performance recaps to cross-functional teams and/or ...

Ross Stores

Assistant Planner

New York, NY

$70K/yr

Assistant Planner About this opportunity... The Assistant Planner is a learning role that allows ... events/holidays and quarterly); Present performance recaps to cross-functional teams and/or ...

Impact Collective

Assistant Event Coordinator

New York, NY

$22 - $30/hr

Assistant Event Coordinator Event Sales, Event Assistant, Events Planning, Sales Implementation and Marketing Communications experience is an advantage. Purpose of the Event Coordinator: The Event ...

Optiver

Events and Executive Assistant

New York, NY · Hybrid

This role is equal parts culture builder, event planner, and executive partner, serving as the ... What you'll do As an Events & Executive Assistant, your key responsibilities include: * Serve as ...

Optiver

Events and Executive Assistant

New York, NY · On-site

This role is equal parts culture builder, event planner, and executive partner, serving as the ... What you'll do As an Events & Executive Assistant, your key responsibilities include: * Serve as ...

CxRA

Event Producer

New York, NY · On-site

$80K - $90K/yr

Participate in weekly sales and production meetings. * Assist with additional event planning responsibilities as needed. What We're Looking For Previous catering, hospitality, or event planning ...

Atlas Print Solutions Inc.

Event Coordinator

Manhattan, NY · On-site

$65K - $75K/yr

Support event planning and execution across multiple markets, ensuring polished, on-brand delivery ... Track budgets, invoices, and vendor costs with a high level of accuracy * Assist in building client ...

Compass Group

Event Producer

New York, NY

$80K - $90K/yr

Participate in weekly sales and production meetings. * Assist with additional event planning responsibilities as needed. What We're Looking For Previous catering, hospitality, or event planning ...

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Event Planner Assistant information

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$31

How much do event planner assistant jobs pay per hour?

As of Jul 16, 2026, the average hourly pay for event planner assistant in Rye, NY is $21.83, according to ZipRecruiter salary data. Most workers in this role earn between $17.60 and $24.95 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Event Planner Assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What are Event Planner Assistants?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

What are some common challenges faced by Event Planner Assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What Does an Event Planner Assistant Do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

More about Event Planner Assistant jobs
What cities near Rye, NY are hiring for Event Planner Assistant jobs? Cities near Rye, NY with the most Event Planner Assistant job openings:
Event Planner Assistant jobs near you
Event Planner - Financial Services

Event Planner - Financial Services

Jack Morton Worldwide

New York, NY • On-site

Full-time

Posted 8 days ago

Job description

Experience Without Limits. Come shape the future of brand experience.
At Jack Morton, we create, and build, head-turning, smile-inducing, impact driving brand experiences. We exist to redefine what experiential can achieve, helping clients unlock the full value of experiences.
That takes a team that's bold, curious, and acts as one - building on ideas, pushing boundaries, and showing up for each other. Here, you'll do your best work, grow fast, and collaborate across clients, disciplines, and global teams to bring new ideas to life.
This is a place where curiosity drives what's next, boldness raises the bar, and we win together. Where ownership is expected, egos are left at the door, and the work reflects the people behind it.
Experience without limits - in your work, your growth, and your impact.
**While you'll be a Jack Morton employee, this role will be uniquely embedded with one of our key financial services clients. Candidates must be based in the NYC area and willing to work in the office at least four days a week.**
The Event Planner is a key member of our event team, supporting the planning and execution of high-profile events for our financial services client. This role is ideal for a highly organized and detail-oriented individual who thrives in fast-paced environments and is eager to grow their expertise in complex event production. The Planner works closely with senior team members and client stakeholders to deliver seamless, high-quality experiences with a strong attention to detail and operational excellence.
Key Responsibilities
  • Event Planning & Execution
    • Support the planning, coordination, and execution of client-hosted events, ensuring smooth operations across all phases
    • Assist in managing event elements including venue research, logistics coordination, vendor communication, and production support.
    • Develop and maintain detailed timelines, run-of-show documents, and task trackers to support successful delivery.
    • Ensure all event components align with brand standards and quality expectations.
    • Provide on-site support for event execution, helping to troubleshoot and ensure a seamless attendee experience.
  • Client & Stakeholder Support
    • Support communication between the agency team and client stakeholders across assigned projects.
    • Participate in status updates and help track progress, action items, and key deliverables.
    • Collaborate with internal teams and external partners to ensure alignment and timely execution.
    • Build an understanding of client objectives and contribute to delivering against those goals.
  • Guest Experience & Hospitality
    • Assist in coordinating guest-facing elements such as registration, communications, and on-site experience.
    • Support execution of ancillary experiences including dinners, receptions, and hospitality moments.
    • Help ensure a polished, detail-oriented experience from arrival through departure.
  • Budget & Vendor Coordination
    • Support budget tracking and reconciliation, ensuring accuracy and organization across project spend.
    • Assist in sourcing vendors, gathering proposals, and coordinating logistics with partners such as venues, catering, and AV.
    • Help manage vendor communications and ensure deliverables are met.
  • Risk & Issue Management
    • Identify potential issues and escalate to senior team members as needed.
    • Support contingency planning and assist with on-site problem solving.

Qualifications & Experience
  • 3-7 years of experience in high-profile event production, preferably within financial services.
  • Exceptional verbal and written communication skills-must be clear, concise, and professional in all interactions.
  • Proven ability to manage complex travel logistics and high-profile guest services with attention to detail and discretion.
  • Strong organizational skills with the ability to manage multiple projects simultaneously and meet tight deadlines.
  • Experience working with C-Suite executives or high-net-worth individuals preferred.
  • Proven ability to develop and present high-level reporting to senior leadership.
  • Problem-solving mindset with the ability to remain calm under pressure.
  • Ability to work flexible hours, including evenings, and weekends

Work Structure & Engagement
  • Embedded with the client in their New York office a minimum of four days per week.
  • Full-time position with long-term engagement potential, pending performance and business needs.

Why Join Us?
This role requires a high level of professionalism, discretion, and adaptability. If you are passionate about delivering exceptional experiences and have a proven track record in high-touch attendee logistics, we'd love to hear from you.
Last but not least, we believe in diversity, equity and inclusion.
Jack Morton is equal opportunity employer; we strongly value diversity at our companies. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law.
#LI-SC1
We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at jobaccomodations@jackmorton.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.
***JOB SCAM ALERT***
We have recently become aware that individuals not associated with Jack Morton have fraudulently used our name - and the names of some of our employees - to solicit applications for fake jobs, to conduct fake job interviews and to make fake job offers. Any request to schedule an interview and any bona fide offer of employment will only come from an authorized representative of Jack Morton with an email address "@jackmorton.com" or "@jackmorton.co.uk" or "@impact-xm". We will never require an applicant to provide credit card or banking information to cover any supposed advance costs.
If you have provided personal information in connection with a fake job offer or interview and you are concerned, we suggest that you take appropriate action.
Jack Morton takes these activities very seriously and are taking appropriate steps to shut down this fraudulent activity.
We urge you to be careful when sharing your personal information and to be aware of scams involving fake job postings and job offers.

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