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Event Planner Assistant Jobs in Rye, NY (NOW HIRING)

Sensor Tower

Event Associate

New York, NY · On-site

$70K - $87K/yr

The Event Associate will support the planning and execution of owned events, trade shows, and ... Reporting to the Head of Event Marketing, the Event Associate will assist with event logistics ...

NFP Corp

Event Coordinator

Manhattan, NY · On-site

Key Responsibilities Event Planning & Execution * Coordinate end-to-end planning of events ... Partner with executive leadership, executive assistants, event host, marketing, and external ...

NFP Corp

Event Coordinator

Manhattan, NY · Hybrid

Key Responsibilities Event Planning & Execution * Coordinate end-to-end planning of events ... Partner with executive leadership, executive assistants, event host, marketing, and external ...

NFP Corp

Event Coordinator

Manhattan, NY · On-site

Key Responsibilities Event Planning & Execution * Coordinate end-to-end planning of events ... Partner with executive leadership, executive assistants, event host, marketing, and external ...

Aon

Event Coordinator

Manhattan, NY · On-site

Key Responsibilities Event Planning & Execution * Coordinate end-to-end planning of events ... Partner with executive leadership, executive assistants, event host, marketing, and external ...

Compass Group

CONFERENCE CENTER PLANNER

Manhattan, NY · On-site

$76K - $80K/yr

Obtain proper approvals and billing information for event-related expenses * Communicate effectively with internal departments throughout planning and execution * Assist with bookings and document ...

Compass Group

CONFERENCE CENTER PLANNER

New York, NY

$76K - $80K/yr

Obtain proper approvals and billing information for event-related expenses * Communicate effectively with internal departments throughout planning and execution * Assist with bookings and document ...

Rapport

CONFERENCE CENTER PLANNER

Manhattan, NY · On-site

$76K - $80K/yr

Obtain proper approvals and billing information for event-related expenses * Communicate effectively with internal departments throughout planning and execution * Assist with bookings and document ...

Compass Group

CONFERENCE CENTER PLANNER

Manhattan, NY

$76K - $80K/yr

Obtain proper approvals and billing information for event-related expenses * Communicate effectively with internal departments throughout planning and execution * Assist with bookings and document ...

Compass Group

CONFERENCE CENTER PLANNER

New York, NY · On-site

$76K - $80K/yr

Obtain proper approvals and billing information for event-related expenses * Communicate effectively with internal departments throughout planning and execution * Assist with bookings and document ...

DeepIntent

Event Marketing Associate

New York, NY · On-site

$80K - $90K/yr

Support the planning and execution of client engagement events, sales marketing programs, and corporate sponsorships. * Assist with event logistics including timelines, run-of-show documents, vendor ...

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Event Planner Assistant information

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How much do event planner assistant jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for event planner assistant in Rye, NY is $21.83, according to ZipRecruiter salary data. Most workers in this role earn between $17.60 and $24.95 per hour, depending on experience, location, and employer.

What is an event planner assistant?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What does an event planner assistant do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

What are the key skills and qualifications needed to thrive as an event planner assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What are some common challenges faced by event planner assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

Is an event planner assistant a good side hustle?

An event planner assistant can be a good side hustle for individuals interested in event coordination, logistics, and customer service. It often offers flexible hours and the opportunity to develop skills in organization, communication, and vendor management. However, it may require working evenings and weekends, and pay rates vary based on experience and location.
More about Event Planner Assistant jobs

What cities near Rye, NY are hiring for Event Planner Assistant jobs?

Cities near Rye, NY with the most Event Planner Assistant job openings:

Event Planner Assistant jobs near you

CONFERENCE CENTER SENIOR PLANNER

Compass Group

Manhattan, NY

$81K - $85K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 2 days ago

Compass Group rating

6.4

Company rating: 6.4 out of 10

Based on 1,095 frontline employees who took The Breakroom Quiz

349th of 499 rated business services

Job description

Salary: $81000 - $85000 / year

Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us.

Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You'll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role.

Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it's a meaningful career.

Job Summary

The Conference Center Senior Planner is responsible for the full-service planning and execution of high-profile and complex meetings in the Conference Center. This role interacts daily with VIP clients and the executive suite and is highly client-focused, requiring refined communication skills, a white-glove service approach, and exceptional organizational and problem-solving abilities. 
 

All team members are expected to embrace and uphold the Hospitality Core Values of honesty, integrity, and responsibility. 

 

Key Job Duties: 

  • Deliver a high-touch, luxury hospitality client experience 
  • Serve as the single point of contact for all planning and execution of high-profile meetings and conferences, including catering, audiovisual, setup, facilities, and materials 
  • Send meeting confirmations through the reservations system to verify all event details 
  • Identify and resolve room booking conflicts in collaboration with the reservations team 
  • Proactively schedule planning meetings, walkthroughs, and follow-ups with meeting hosts 
  • Coordinate audiovisual, food and beverage, room setups, signage, materials, and special requests 
  • Obtain appropriate approvals and billing information for all event-related expenses 
  • Manage event budgets accurately and efficiently 
  • Communicate effectively with internal stakeholders throughout the planning and execution phases 
  • Assist with bookings and event documentation within the reservations system 
  • Create and distribute work orders to clients and vendor partners 
  • Provide utilization and Conference Center reports as requested 
  • Support Planners and Reservations Specialists with simple meeting requests as needed 
  • Produce detailed and accurate floor plans, event resumes, and BEOs 
  • Lead daily and weekly planning meetings to review upcoming events and logistics 
  • Lead pre-conference meetings to ensure seamless execution 
  • Lead post-conference debriefs to gather feedback and drive continuous improvement 
  • Troubleshoot guest and team member issues, including meeting conflicts 
  • Conduct room checks prior to meetings to ensure setups align with reservations 
  • Maintain strong client and vendor relationships through professional communication 
  • Demonstrate comprehensive knowledge of Client Center standard operating procedures 
  • Respond positively to changing priorities 
  • Maintain flexible availability including evenings and weekends 

 

Key Competencies:

  • Expert understanding of luxury hospitality and service excellence 
  • Strong organizational and prioritization skills 
  • High attention to detail and policy recall 
  • Advanced meeting and event planning skills 
  • Positive, adaptable attitude during change 
  • Strategic, solution-oriented problem-solving ability 
  • Excellent written and verbal communication skills 
  • Creative event development as a Conference Center subject-matter expert 
  • Strong computer and reservations system proficiency 
  • Ability to remain calm in fast-paced, high-demand environments 
  • Dependable, ethical, and committed to confidentiality 
  • Collaborative team leader with professional demeanor 

 

Preferred Qualifications: 

  • Minimum of 5 years of complex event or meeting planning experience, preferably in a financial services, executive, corporate, or luxury environment 
  • Working knowledge of audiovisual and catering services 
  • Strong knowledge of local event resources 
  • Degree in Hospitality Management preferred 
  • Second-language proficiency is a plus 

Apply to Rapport today!

Rapport is a specialized division of FLIK Hospitality Group and a member of Compass Group USA

Click here to Learn More about the Compass Story

 

Compass Group is an equal opportunity employer.  At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. 

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis. 

Rapport maintains a drug-free workplace.

Associates in Rapport are offered many fantastic benefits.

  • Medical 
  • Dental
  • Vision
  • Life Insurance/ AD
  • Disability Insurance
  • Retirement Plan
  • Paid Time Off
  • Holiday Time Off (varies by site/state)
  • Associate Shopping Program
  • Health and Wellness Programs
  • Discount Marketplace
  • Identity Theft Protection
  • Pet Insurance
  • Commuter Benefits
  • Employee Assistance Program
  • Flexible Spending Accounts (FSAs)
  • Paid Parental Leave
  • Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_FlikHospitality.pdf

Req ID: 1554180

Rapport a specialized division of FLIK Hospitality Group

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