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Event Associate Jobs in New York (NOW HIRING)

Cadent

Events Associate

Manhattan, NY · On-site

$20 - $23/hr

The Events Associate will support the planning and execution of Cadent's robust event marketing ... Responsibilities Event Coordination: Assisting in the planning and execution of a variety of events ...

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Event Associate information

See New York salary details

$12

$21

$28

How much do event associate jobs pay per hour?

As of Jul 18, 2026, the average hourly pay for event associate in New York is $21.32, according to ZipRecruiter salary data. Most workers in this role earn between $19.18 and $22.07 per hour, depending on experience, location, and employer.

What does an events assistant do?

An events assistant supports the planning and execution of events by handling tasks such as setting up venues, coordinating with vendors, managing registration, and assisting attendees. They often work under the supervision of event managers and may use tools like event management software to ensure smooth operations.

What are some common challenges faced by Event Associates when coordinating multiple events simultaneously?

Event Associates often juggle several events at once, which can present challenges such as managing competing deadlines, coordinating logistics across different venues, and ensuring clear communication with vendors and team members. Staying organized and prioritizing tasks is crucial, as last-minute changes or unforeseen issues frequently arise. Successful Event Associates rely on strong time management skills and adaptability to keep events running smoothly and deliver positive experiences for clients and attendees.

What are Event Associates?

Event Associates are professionals who assist in the planning, coordination, and execution of events such as conferences, meetings, weddings, and trade shows. Their responsibilities often include handling logistics, communicating with vendors, setting up event spaces, and ensuring that everything runs smoothly on the day of the event. They work closely with event managers and other staff to deliver a successful experience for attendees. Attention to detail, strong organizational skills, and the ability to work under pressure are key qualities for this role.

What are the key skills and qualifications needed to thrive as an Event Associate, and why are they important?

To thrive as an Event Associate, you need strong organizational skills, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or certificate. Familiarity with event management software, registration platforms, and budgeting tools is typically required. Excellent communication, problem-solving, and teamwork abilities help you coordinate with vendors, clients, and team members. These skills are essential for executing successful events, ensuring client satisfaction, and handling unexpected challenges efficiently.

What is the difference between Event Associate vs Event Coordinator?

AspectEvent AssociateEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeBachelor's degree in hospitality, marketing, or related field often preferred
Work EnvironmentAssist with event setup, registration, and on-site support; often entry-levelOversees planning, logistics, and execution; more responsibility and coordination
Employer & Industry UsageEvent planning companies, corporate events, nonprofitsEvent planning firms, corporate events, conferences, festivals

While both roles support event execution, an Event Associate typically handles on-site support and setup, whereas an Event Coordinator manages planning, logistics, and overall event organization. The Coordinator role usually requires more experience and responsibility, making it suitable for those seeking to advance in event management.

What is an event associate?

An event associate is a professional responsible for supporting the planning, setup, and execution of events. They often handle tasks such as registration, coordinating logistics, and assisting attendees, requiring good communication skills and attention to detail. The role may involve working flexible hours, including evenings and weekends, depending on the event schedule.

What are the 11 roles in an event management team?

An event management team typically includes roles such as event planner, logistics coordinator, venue manager, marketing and PR specialist, registration coordinator, technical support staff, catering manager, security personnel, audiovisual technician, decor and design specialist, and on-site staff. These roles work together to ensure the successful planning and execution of events, often requiring skills in organization, communication, and time management.

What is the highest salary for an event planner?

The highest salaries for event planners can exceed $80,000 annually, especially for experienced professionals managing large-scale or corporate events. Salaries vary based on location, experience, and the complexity of events planned, with top earners often working in major metropolitan areas or for high-profile clients.
What are the most commonly searched types of Event jobs in New York? The most popular types of Event jobs in New York are:
What cities in New York are hiring for Event Associate jobs? Cities in New York with the most Event Associate job openings:
Event Associate jobs near you
Infographic showing various Event Associate job openings in New York as of July 2026, with employment types broken down into 1% As Needed, 69% Full Time, 28% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $44,337 per year, or $21.3 per hour.

Special Events & Development Associate

Madison Square Boys & Girls Club Foundation, Inc.

Manhattan, NY • On-site

Full-time

Re-posted 4 days ago

Job description

Title: Special Events & Development Associate

Department: Development

FLSA Classification: Exempt

Reports to: Executive Director

Summary: The Special Events & Development Associate supports logistics, planning, and event management for Madison's fundraising events to maintain and increase overall support. Madison’s special events are a major opportunity to engage and delight our current donors and recruit new supporters. The position’s responsibilities include implementation of key event logistics and timetable management, and providing administrative support to the development team.

Essential Duties and Responsibilities:

  • Coordinate and manage event timelines, pre and post-event and day-of logistics for Madison’s signature special events.
  • Carefully track event costs, budgets and financial records for each event.
  • Conduct research on vendors, venues, and other event aspects as needed. Source venues and necessary vendors as needed and maintain positive vendor relationships.
  • Coordinate the solicitation, organization, and presentation of silent and live auction items and manage silent auction online platform.
  • Assist in tracking attendance, guest lists, and seating assignments.
  • Work closely with Communications Coordinator to draft and create invitations, program journal, event signage and design online event engagement platforms.
  • Support the research, identification, cultivation and solicitation of event chair, committee members and honorees.
  • Ensure event fundraising actions are tracked and recorded in the donor database.
  • Evaluate overall results of special events campaigns; provide recommendations, modifications and new approaches to support successful achievement of department and organizational goals.
  • Conduct strategic prospect and donor qualification research using various research tools and resources.
  • Assist and lead other projects and development tasks as assigned by Executive Director.

Required Skills/Knowledge:

  • Bachelor’s degree in relevant field.
  • Three to five years of experience in fundraising and/or event planning.
  • Ability to work independently and as part of a team.
  • Skilled at working with diverse groups of people.
  • Experience in managing grassroots fundraising events.
  • Excellent organizational and time management skills.
  • Experience working with a fast-paced, mission-focused nonprofit environment.
  • Demonstrated ability to work as part of a collaborative team showing both strong initiatives to reach individual goals as well as supports the overall team goals
  • Ability to prioritize tasks and work on multiple projects and events simultaneously.
  • Ability to ‘manage up’ and support senior staff/Board members and ‘manage across’ to colleagues in achieving projects on deadline
  • Excellent written and verbal communication skills and superior attention to detail
  • Ability to establish and maintain effective working relationships with club staff, board members, volunteers, community groups and third party representatives
  • Comfort using donor databases and Microsoft Office Suite
  • Ability to have flexibility with work schedules to attend evening events and ability to lift boxes etc. as needed

Supervisory Responsibility

This position does not supervise any employees.

Work Environment

This job operates in a professional office environment and hybrid work-from-home/in-office model. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and talk or hear. The employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Position Type/Expected Hours of Work
This is a full time position and hours of work and days are Monday through Friday 9:00am to 5:00pm. Occasional evening and weekend work may be required as job duties demand.

Travel

Work may require some local travel and may require occasional weekend and/or evening work.

AAP/EEO Statement

It is, has been, and will continue to be the policy of Madison, to provide equal employment opportunity without regard to race, color, religion, sex, national origin, age, disability, or veteran status. Further, it is the policy of Madison to undertake affirmative action in compliance with all federal, state, and local requirements to recruit a diverse pool of applicants and to ensure that our employment practices are, in fact, non-discriminatory. Such affirmative action shall apply to all employment practices, but not limited to hiring, promotion, transfer, recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship and on-the-job training. Decisions relating to personnel policies and practices shall be made on the basis of an individual’s capacity to perform a particular job and the feasibility of any necessary job accommodation.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.