Event Assistant Jobs in Rutherford, NJ (NOW HIRING)

ABOUT BREAST CANCER RESEARCH FOUNDATION
Breast cancer is a complex disease with no simple solution. Every diagnosis is unique and puts lives at risk. We must stop breast cancer in its tracks, and research is the answer. Founded in 1993 by Evelyn H. Lauder, the Breast Cancer Research Foundation is the largest private funder of breast cancer research in the world. We invest in a wide range of research—including prevention, diagnosis, treatment, survivorship, and metastasis—because each area of investigation informs another, propelling us toward the solutions we urgently need.  We convene and connect the best minds in science—giving them the opportunity to pursue their most innovative ideas. Our combination of investment and cross-disciplinary collaboration accelerates the entire field and builds momentum for new discoveries. BCRF-funded investigators have been behind every major breakthrough in breast cancer research, and the field is moving faster than ever. We are fueling the world’s most promising research and we can’t stop now.

ABOUT THE ROLE
The Development & Events Assistant will play a key role in supporting the Regional and Signature teams within the Development & Events department. The Development & Events Assistant will assist with  fundraising support and logistics for multiple events, including high-profile black-tie galas, luncheons and educational symposia, cultivation events, and other strategic organizational opportunities. This position reports to the Assistant Director, Development and Regional Events.

This position is based in New York, New York.  BCRF currently requires staff to work onsite a minimum of three days per week.

Primary Responsibilities

Events 

·       Support team members and volunteer leadership outreach to donors and supporters contributing to the overall fundraising success of events

·       Assume responsibility for the procurement, tracking, acknowledgment, and fulfillment of in-kind donations for select raffles, silent auctions, and event gift bags

·       Maintain critical event documents including on-site materials, packing lists, credential access; play a key role in the distribution of event materials to participants

·       Spearhead multiple post-event ‘wrap up’ procedures and event donor stewardship initiatives including the drafting of well-executed donor thank you notes, the fulfillment of event pictures to select donors, mailing gift bags to donors who cannot attend, and the distribution of raffle items as needed 

·       Conduct research on notable guests and contribute to briefing documents in advance of events

·       Coordinate the management of event supplies including the ordering, packing, and transportation of items and documents needed for event execution

·       With impeccable attention to detail, ensure the accurate and timely review of printed event materials

·       Print, scan, and mail donor acknowledgments for gifts on a timely basis

·       Coordinate travel arrangements for special event guests, panelists, and team members as needed

·       Coordinate event on-site logistics such as volunteer management, on-site meals for team members, distributing event materials, leading or co-leading staff meetings, and other responsibilities as assigned

·       Actively participate in meetings with team members, donors, and partners by creating  detailed agendas and thorough note-taking

·       Additional event support and tasks as needed

Development Operations

·     Maintain the master Development & Events department calendar of more than 40 annual events

·       Process and track select invoices 

·       Assist in pulling donor mailing lists; tracking RSVPs, donations, and notes

·       Assist in following up with donors on listing confirmations, pledge collections, and other communications as instructed.

·       Assist in maintaining accurate and current donor records

·       Manage and maintain comprehensive inventory including event supplies, materials, postage, and more

·       Assist in any special projects as needed

ABOUT YOU

You have a genuine interest in working within a non-profit organization to provide support in making an impact. You have an interest in event fundraising and logistics, and you want to be part of a talented team making an impact every day.  You bring a ‘roll-up-your-sleeves’ energy to your work, and enjoy collaborating with your coworkers.  You have a passion for the mission and work of BCRF.

• In addition, you have the following qualifications and experience:
• At least 2 years of experience in an administrative role in the nonprofit or event planning industries
• Computer and internet proficient, with the ability to learn proprietary computer databases and conduct extensive internet research
• Skilled in Word, Excel, PowerPoint, and Adobe Acrobat Suite
• Experience using Raiser’s Edge preferred 
• Excellent organizational skills, decision-making abilities, and attention to detail
•           Ability to multi-task, manage, and prioritize multiple requests and deadlines
• Strong project management skills, with a focus on interdepartmental collaboration
• Enthusiasm for working as part of a team while working independently with limited supervision
• Communicate effectively and graciously orally and in writing
• Foster BCRF’s donor-centric culture in which supporters receive the highest quality of service
• Willing to tackle ad-hoc projects outside of assigned responsibilities

Ability to lift, move or carry up to 15 lbs on an occasional basis; ability to push or pull a cart weighing up to 15 lbs

Travel:

Some travel is required for this role. In-person events may involve evening, overnight, or weekend time.

Compensation and Benefits:
This is a full-time non-exempt role.  The salary range for this role is $25.00 - $27.00. Our compensation package includes an exceptional benefits package focusing on employe physical, mental and financial wellness.  This role is eligible for overtime compensation.

More specifically we offer

• Medical, dental and vision coverage from the first day of employment; with the election of certain medical plans, BCRF helps significantly defray the cost of out-of-pocket expenses with contributions to a health reimbursement account or heath savings account.
• The opportunity to enroll in pre-tax Commuter Transit, Flexible Spending Account or Health Savings Account and Dependent Care Account from the first day of employment.
• 401K, with up to a 5% match each pay period; employee contributions and any match are immediately fully vested
• Paid parental leave offering 18 weeks 100% paid leave for a birthing parent and 12 weeks 100% paid leave for non-birthing parent
• Paid Time Off including
• 15 days of annual vacation time in first year of employment, increasing with length of service
• 7 days of annual paid sick time
• Paid holidays along with BCRF wide half days and summer Fridays

To Apply:
Please submit a CV and cover letter expressing your intention to apply for the role. After uploading your CV, please select the "upload attachment" option on the next screen to provide your cover letter.
Only candidates short-listed for an initial interview will be contacted. Please, no phone calls.
Our Commitments
BCRF upholds an equal opportunity employment policy and employs personnel without regard to race, creed, color, ethnicity, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, marital status, age, physical or mental ability, veteran status, military obligations, genetic information, or any other basis protected by applicable law. This policy applies to all applicants, employees, consultants, third-party workers.