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Event Assistant Jobs in Rutherford, NJ (NOW HIRING)

Simons Foundation

Temporary Events Manager

New York, NY · On-site

$85K - $99K/yr

Conduct post-event wrap-up including budget reconciliation, vendor payments, guest reimbursements, and event debriefs in a timely manner. * Assist with inventory tracking in Sortly; update item ...

Talkishco

Event Staff

Jersey City, NJ

We are seeking enthusiastic and dedicated event staff to assist with the planning and execution of a variety of events, including corporate functions, weddings, concerts, and community festivals. The ...

Catch Hospitality Group

Event Coordinator

New York, NY

$70K - $75K/yr

Events Coordinator Catch Hospitality Group is an environment where active thinking & active ... Track leads, assist with follow-ups, and support the sales pipeline process * Coordinate internal ...

Landmark Hospitality

Event Coordinator

Jersey City, NJ · On-site

Responsibilities will include, but are not limited to, the following: * Assist the Director of ... Work with event vendors Event Coordinator skills : * Associates or bachelor's degree * Minimum of 2 ...

By Landmark

Event Coordinator

Jersey City, NJ · On-site

Responsibilities will include, but are not limited to, the following: * Assist the Director of ... Work with event vendors Event Coordinator skills : * Associates or bachelor's degree * Minimum of 2 ...

By Landmark

Event Coordinator

Jersey City, NJ · On-site

Responsibilities will include, but are not limited to, the following: * Assist the Director of ... Work with event vendors Event Coordinator skills : * Associates or bachelor's degree * Minimum of 2 ...

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Event Assistant information

See Rutherford, NJ salary details

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How much do event assistant jobs pay per hour?

As of Jul 17, 2026, the average hourly pay for event assistant in Rutherford, NJ is $21.00, according to ZipRecruiter salary data. Most workers in this role earn between $16.92 and $24.04 per hour, depending on experience, location, and employer.

How much do event assistants make in the US?

Event assistants in the US typically earn between $12 and $20 per hour, with an average annual salary around $25,000 to $40,000. Pay can vary based on experience, location, and the complexity of events they support.

What are Event Assistants?

Event Assistants are professionals who support the planning, coordination, and execution of events such as conferences, weddings, corporate meetings, and parties. Their responsibilities often include handling logistics, setting up venues, managing guest lists, communicating with vendors, and ensuring that events run smoothly. They work closely with event planners and coordinators to address any issues that may arise during the event. Strong organizational and communication skills are essential for this role, as is the ability to multitask and work under pressure. Event Assistants play a crucial role in creating successful and memorable events.

What are the key skills and qualifications needed to thrive as an Event Assistant, and why are they important?

To thrive as an Event Assistant, you need strong organizational skills, attention to detail, and experience with event planning or coordination, often supported by a relevant degree or coursework. Familiarity with event management software, registration platforms, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities are crucial soft skills for this role. These skills ensure smooth event execution, positive attendee experiences, and the ability to effectively handle unexpected challenges.

Is event planning a stressful job?

Event planning can be a stressful job due to tight deadlines, managing multiple vendors, and coordinating logistics. Event assistants often handle last-minute changes and require strong organizational and communication skills to succeed. The level of stress varies depending on the event size and complexity.

What are some common challenges Event Assistants face during the planning and execution of events?

Event Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and handling last-minute changes from clients or attendees. Flexibility and strong organizational skills are essential, as the role requires juggling various tasks like setting up venues, tracking inventory, and responding quickly to unexpected issues. Effective communication is key, since Event Assistants frequently collaborate with event planners, caterers, and venue staff to ensure everything runs smoothly.

What qualifications do event assistants need?

Event assistants typically need a high school diploma or equivalent and strong organizational, communication, and customer service skills. Some roles may require experience with event planning, familiarity with event management tools, or the ability to work flexible hours, including evenings and weekends.

What does an event assistant do?

An event assistant supports the planning and execution of events by coordinating logistics, managing registrations, setting up venues, and assisting attendees. They often work under event managers and may use tools like checklists and schedules to ensure smooth operations. Strong organizational and communication skills are essential for this role.
More about Event Assistant jobs
What are the most commonly searched types of Event jobs in Rutherford, NJ? The most popular types of Event jobs in Rutherford, NJ are:
What job categories do people searching Event Assistant jobs in Rutherford, NJ look for? The top searched job categories for Event Assistant jobs in Rutherford, NJ are:
What cities near Rutherford, NJ are hiring for Event Assistant jobs? Cities near Rutherford, NJ with the most Event Assistant job openings:
Event Assistant jobs near you
Temporary Events Manager

Temporary Events Manager

Simons Foundation

New York, NY • On-site

$85K - $99K/yr

Full-time

Posted 11 days ago

Job description

POSITION SUMMARY:
The Simons Foundation has an opening for a temporary Events Manager to join the events team. Reporting to the Senior Manager, Events, the Events Manager will provide support for the development, planning and execution of more than 200 yearly events. These include, but are not limited to, on-site and off-site annual research conferences, scientific meetings, workshops, and some social events.
This is a temporary position expected to last until November 20th, 2026. This full-time position is located on-site at the Simons Foundation office in New York City.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES
  • Partner with host department to execute tasks associated with logistics before, during and after events. This includes managing complex travel and hotel accommodations in partnership with the foundation's travel agency, ground transportation, catering contracts, facilities management and insurance requirements.
  • Use Cvent to create event websites, manage attendee communication and execute participant registration both pre-event and on-site.
  • Negotiate agreements with third-party vendors (i.e., venues, caterers, AV providers, etc.) to ensure high quality of service and fiscal responsibility.
  • Create and monitor project management tools such as timeline, task lists, budgets and run of show documents. Present these documents to the event planning team to ensure clear, consistent communication throughout the planning process.
  • Produce or facilitate the creation of event collateral as needed. This can include signage, promotional collateral, printed materials, etc.
  • Represent and deliver service excellence with program participants. Ensure their needs are anticipated and executed properly.
  • Review events calendar and work with staff and security to ensure program preparations are completed on time while paying close attention to events with quick setup turnarounds.
  • Execute on-site event operations, serving as the primary point of contact for staff, vendors, and participants during events.
  • Conduct post-event wrap-up including budget reconciliation, vendor payments, guest reimbursements, and event debriefs in a timely manner.
  • Assist with inventory tracking in Sortly; update item counts following events to ensure event spaces remain adequately stocked for subsequent events.

ADDITIONAL RESPONSIBILITIES:
  • Serve as a thought leader and subject matter expert to event hosts as they develop event plans and develop future event needs.
  • In partnership with the events assistant and events coordinators, monitor event supply stock and maintenance of event spaces.
  • Manage ongoing relationships with third-party vendors to ensure continued service quality and accountability.
  • Participate in cross department meetings to discuss opportunities for collaboration and process improvement.
  • Perform other duties or tasks as assigned or required.

MINIMUM QUALIFICATIONS
Education
  • Bachelor's degree

Experience
  • Minimum of 7 years of previous events management experience
  • Proven effectiveness in working with diverse client/participant groups, managing budgets and logistics
  • Experience with onsite event management, including setup, registration, venue logistics and audio/visual needs.

Related Skills & Other Requirements
  • The ideal candidate must be a team player but should also be self-motivated to complete tasks.
  • Must be skilled at simultaneously managing multiple projects with tight deadlines and many details in a fast-paced environment.
  • They must have excellent oral and written communication skills, effective trouble-shooting skills and good judgment.
  • The candidate must be willing and able to work varying schedules including early mornings and evenings with occasional weekends and travel.
  • Previous work in research or academic settings is a plus.
  • High proficiency in Microsoft Office (Word, Excel, PowerPoint) is required.
  • Working knowledge of Cvent is preferred.
  • Basic knowledge of audiovisual equipment and desktop publishing software is preferred.
  • Must be willing and able to work evenings and early mornings as needed and occasional weekends (including Sunday, October 4th)

Physical Requirements
  • Moving supplies and equipment weighing up to 20 pounds
  • Moving throughout several office buildings and various event spaces (on-site and off-site) to provide event support

REQUIRED APPLICATION MATERIALS
  • Resumé
  • Cover letter stating your interest in the position

COMPENSATION
  • The full-time annual compensation range is $85,000 to $99,000, depending on experience
  • The salary will be prorated for the duration of the assignment

Our Commitment to Expanding Pathways to Science & Opportunities for All:
Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds, and experiences. The Simons Foundation is committed to advancing basic science and mathematics to benefit humankind and expand our collective understanding of our world. As part of our mission, we support partners, programs, and initiatives that seek to broaden the scientific community and open
pathways to science and mathematics careers.
The Simons Foundation provides equal opportunities to all applicants without regard to race, religion, color, age, sex, pregnancy, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local law.

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