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Event Assistant Jobs in East Rutherford, NJ (NOW HIRING)

Fooda

Event Coordinator, Pantry

New York, NY · On-site

$25 - $30/hr

Act as the primary on-site contact for clients, guests, and vendors during events. * Assist with hands-on event execution, including food service, beverage service, and guest interaction. * Ensure ...

ZAK Events, Inc.

Be Seen First

Event Manager

Oakland, NJ · On-site

ZAK Events is seeking a motivated individual to join our team and assist in designing and planning various special events for our clients. The Event Manager position requires you to create event ...

Parloa

Corporate Events Manager

New York, NY · On-site

Coordinate logistics, branding, vendors, venues, registration, and onsite execution to ensure smooth operations. * Assist with event budgets, contract negotiations, and post-event reconciliations to ...

Talkishco

Event Staff

Jersey City, NJ

We are seeking enthusiastic and dedicated event staff to assist with the planning and execution of a variety of events, including corporate functions, weddings, concerts, and community festivals. The ...

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All JobsEvent Assistant JobsEvent Assistant Jobs in East Rutherford, NJ

Event Assistant information

See East Rutherford, NJ salary details

$11

$20

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How much do event assistant jobs pay per hour?

As of Jun 22, 2026, the average hourly pay for event assistant in East Rutherford, NJ is $20.99, according to ZipRecruiter salary data. Most workers in this role earn between $16.92 and $23.99 per hour, depending on experience, location, and employer.

What are Event Assistants?

Event Assistants are professionals who support the planning, coordination, and execution of events such as conferences, weddings, corporate meetings, and parties. Their responsibilities often include handling logistics, setting up venues, managing guest lists, communicating with vendors, and ensuring that events run smoothly. They work closely with event planners and coordinators to address any issues that may arise during the event. Strong organizational and communication skills are essential for this role, as is the ability to multitask and work under pressure. Event Assistants play a crucial role in creating successful and memorable events.

What are the key skills and qualifications needed to thrive as an Event Assistant, and why are they important?

To thrive as an Event Assistant, you need strong organizational skills, attention to detail, and experience with event planning or coordination, often supported by a relevant degree or coursework. Familiarity with event management software, registration platforms, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities are crucial soft skills for this role. These skills ensure smooth event execution, positive attendee experiences, and the ability to effectively handle unexpected challenges.

What are some common challenges Event Assistants face during the planning and execution of events?

Event Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and handling last-minute changes from clients or attendees. Flexibility and strong organizational skills are essential, as the role requires juggling various tasks like setting up venues, tracking inventory, and responding quickly to unexpected issues. Effective communication is key, since Event Assistants frequently collaborate with event planners, caterers, and venue staff to ensure everything runs smoothly.
More about Event Assistant jobs
What are the most commonly searched types of Event jobs in East Rutherford, NJ? The most popular types of Event jobs in East Rutherford, NJ are:
What cities near East Rutherford, NJ are hiring for Event Assistant jobs? Cities near East Rutherford, NJ with the most Event Assistant job openings:
Event Assistant jobs near you
Infographic showing various Event Assistant job openings in East Rutherford, NJ as of June 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $43,651 per year, or $21 per hour.
Marketing Event Specialist

Marketing Event Specialist

BALDOR SPECIALTY FOODS, Inc.

Bronx, NY • On-site

$75K - $85K/yr

Full-time

Posted 17 days ago

Job description

Description
Overview:
Do you love great food and creating unforgettable moments? Baldor Specialty Foods, a leader in premium food distribution, is expanding its Marketing team with the addition of a Marketing Event Specialist. At Baldor, we live by our tagline, "Quality you can trust. Service that delivers." Our Marketing team is responsible for raising awareness, favorability, and revenue for the company through communication with our core customer segments (foodservice chefs and grocery retailers) and by connecting the dots between these customers and our food supplier partners.
The Marketing Event Specialist is an early-career, hands-on role designed to support the Events Manager with planning and executing our annual and ad hoc marketing events. In this role, you will help bring Baldor's brand to life through best-in-class external and internal events like Baldor BITE (a food show that connects 200+ of our suppliers with thousands of our chef customers), our sales retreat, our company holiday party, new market launch events, and more with the aim of delighting our customers, supplier partners, and Baldor team through memorable moments. This role is ideal for someone with some events experience under their belt who is excited to dive into the details of each event, lead aspects of the planning process, develop creative activations and customer-centric solutions, and assist with the events' execution on-site. You should be exceptional at project management, thoughtfully creative, and driven by a passion for crafting the best possible experience for our customers and event attendees. You will be detail-oriented, highly organized, curious, and eager to learn, with a passion for food, hospitality, and brand-building. Through your work, you will be a brand and culture carrier who helps showcase Baldor as premium, edgy, and delicious. Our customer events are measured on business impact, so you should also be someone who thinks about events from a lens of both experience and outcomes.
This role reports to the Manager, Events. This position is hybrid, working a few days per week at our Bronx, NY headquarters.
Key Responsibilities:
  • Support the planning and execution of live, virtual, and hybrid Baldor events from concept through completion, including trade shows, customer events, chef dinners, product launches, and internal events
  • Assist with event logistics such as timelines, vendor coordination, registration and guest list management, asset creation, shipping, and on-site production.
  • Develop and maintain a centralized event knowledgebase system, compiling and summarizing the event details to ensure both internal and external stakeholders are aligned
  • Research and source various event elements including locations, vendors, swag, décor, creative themes, and materials
  • Manage guest lists and registration systems, ensuring they are accurate and up to date
  • Assist with both internal and external event-related communications, partnering with our Content Manager, Human Resources team, and other stakeholders as needed
  • Assist with maintaining our budgets and event expense logs, ensuring accuracy for reporting and partnering with our external event agency as needed
  • Assist with smaller scale and ad hoc events, with opportunities to independently manage and execute
  • Help manage event calendars, project plans, and task lists to ensure deadlines are met and stakeholders are aligned.
  • Manage hotel blocks and transportation bookings for both internal and external stakeholders
  • Develop clear, concise, and on-brand presentations, documents, and communications for both internal and external stakeholders
  • Coordinate logistics for site visits, walkthroughs, and planning meetings
  • Collaborate with the Partnerships team to execute event-related partnership and sponsorship deliverables
  • Partner with internal teams (creative, content, social, analytics, merchandising, sales, technology, HR, operations, transportation) to create and execute event-related deliverables including digital materials, print materials and signage, communications, shipping, and logistics
  • Provide on-site support during events to help ensure smooth execution and high-quality attendee experience
  • Assist with post-event reporting, including pulling data, gathering feedback, tracking KPIs, and identifying opportunities for improvement
  • Manage administrative tasks such as coordinating meetings, monitoring and updating content calendars, and organizing brand assets
  • Stay organized across multiple projects and priorities in a fast-paced environment.
  • Pitch in where needed to support broader brand marketing initiatives

Minimum Qualifications:
  • 2-3 years of experience in marketing, events, hospitality, or a related field (internships included)
  • Bachelor's degree in marketing, hospitality, communications, business, or a related field
  • Strong organizational and project coordination skills, with excellent attention to detail
  • Clear written and verbal communicator, comfortable working with multiple stakeholders
  • Passion for food, hospitality, and the food industry.
  • Eagerness to learn, take ownership, and grow within a marketing organization.
  • Tech savvy, and comfortable working in events management software, PowerPoint, Google Slides, Excel, and project management tools as well as leveraging AI tools appropriately and effectively
  • Ability to solve problems independently and escalate when needed
  • Willing to travel, participate in site visits, and assist with event execution on-site, occasionally outside normal business hours (nights/weekends)
  • Comfortable packing, lifting, and transporting event materials, assembling displays, and arranging décor
  • Positive, adaptable mindset with the ability to thrive in a dynamic, deadline-driven environment.

Join Our Team
If you're motivated, driven, and looking to make an impact at a growing organization, we'd love to hear from you. Apply today and help shape the future of specialty food distribution with Baldor.
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