Event Assistant Jobs in Allen, TX (NOW HIRING)

Kaleidoscope Park Foundation is a nonprofit, public park and green space that places arts and culture at the center of the visitor experience. The Park hosts over 200 community events each year, offering diverse programming for residents and guests. It provides an welcoming outdoor environment where people can connect, relax, and participate in cultural activities. With Phase 2 scheduled to open in 2027, the Park is continuing to grow and expand its offerings, creating new opportunities for events, programming, and community engagement.

Role

You will assist with park operations, event setup and takedown, vendor and volunteer support, light office work, and planning support for the Park’s expanding event calendar. We are seeking a dependable, organized, and hands-on Park Operations & Events Coordinator to support the daily activity of Kaleidoscope Park.  The ideal candidate is active, proactive, friendly, detail-oriented, comfortable working outdoors, and willing to jump in wherever needed.

This position will be based at Kaleidoscope Park in HALL Park, Frisco, Texas. The role supports a fast-growing public space where teamwork, flexibility, guest service, and a willingness to help wherever needed are essential to creating welcoming experiences for the community.

What you’ll do

• Support the Program and Operations Director with day-to-day park operations, including maintenance needs, security coordination, landscaping updates, facility needs, and general park readiness.
• Oversight of janitorial staff and assignments
• Maintenance of water features, including water testing and troubleshooting problems. CPO certification to be completed after hiring.
• Assist with event setup and takedown, including tables, chairs, signage, supplies, equipment, and other on-site needs.
• Help prepare for events by tracking timelines, supply needs, setup details, volunteer needs, and day-of logistics.
• Assist in communicating with vendors, volunteers, internal team members, and community partners to support smooth event execution.
• Assist with light office work, including tracking invoices, expenses, attendance numbers, supplies, photos, notes, and basic reporting information.
• Help monitor the park during programs and events, identify needs or concerns, and support a safe, clean, and welcoming environment.
• Support volunteer day of event on-site direction during park events.
• Model a culture of trust, teamwork, service, and commitment to the Park’s vision.

*This role is part-time Wednesday through Sunday - 25 hours per week.

Experience you bring

• Experience supporting events, operations, parks, hospitality, nonprofits, public spaces, or community-focused organizations preferred.
• Strong organizational skills with the ability to manage details, checklists, timelines, and competing priorities.
• Comfortable with hands-on work, including event setup, takedown, supply movement, and outdoor activity.
• Friendly, professional communication style and comfort working with volunteers, vendors, partners, and internal teams.
• Ability to stay calm, flexible, and helpful in a busy public environment.
• Comfort with basic office work, including calendars, documents, email, spreadsheets, supplies, invoices, attendance tracking, and simple reporting.
• Reliable, proactive, and willing to jump in where needed to support park operations and events.
• Willingness to work a flexible part-time schedule, including weekends and some evenings and holidays based on park events.
• Ability to thrive in a start-up-style environment where creativity, flexibility, humor, and a hands-on spirit are important to building strong park operations and community experiences.
• Effectively model and demonstrate our core competencies which include Collaboration, Impact and Problem Solving, Integrity and Accountability, Learning, and Internal and External Service.  

Disclaimer: The above sections contain representative examples of job duties that might be performed by employees assigned to this classification. We are a dynamic organization, and the environment can be fluid. Roles and responsibilities may be altered to accommodate changing conditions and objectives as well as to tap into the skills and experience of its employees. Accordingly, employees may be asked to perform duties that are outside the specific work that is listed. This is not an exhaustive list of all responsibilities, duties and/or skills required of all employees within this class.

Accommodations: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

What does success look like?

• Ensuring the Park is consistently guest-ready by proactively identifying and addressing maintenance, cleanliness, safety, and operational issues before they impact visitors or events.
• Executing operations of events smoothly and reliably, with setups completed on time, logistics coordinated effectively, and volunteers, vendors, and partners supported to create a positive guest experience.
• Building strong operational systems, maintaining accurate records, tracking expenses and attendance, managing supplies, and keeping timelines and checklists current and dependable.
• Serving as a trusted day-to-day partner to the Director of Programs & Operations, anticipating needs, solving problems independently, and stepping in wherever support is needed in a fast-paced environment.
• Creating a welcoming and positive experience for visitors, volunteers, and partners, consistently demonstrating teamwork, service, flexibility, and a commitment to Kaleidoscope Park's mission and community impact.