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Estates Assistant Jobs in Springfield, PA (NOW HIRING)

Soni Resources

Real Estate Specialist

Blue Bell, PA · On-site

$88K/yr

Real Estate Specialist Location: Plymouth Meeting, PA Work Arrangement: Fully On-Site, 5 days per ... This position will assist with the management of a portfolio of more than 360 locations nationwide ...

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Estates Assistant information

What is an estates assistant?

Estates Assistants are professionals who support the management and maintenance of buildings, facilities, and grounds within an organization, such as a university, hospital, or corporate estate. Their duties often include administrative tasks, coordinating repairs, assisting with health and safety checks, and supporting the estates or facilities management team. They play a key role in ensuring that premises are safe, functional, and well-maintained. Estates Assistants may also liaise with contractors, help with the organization of moves or refurbishments, and keep accurate records of maintenance activities.

What are the key skills and qualifications needed to thrive as an estates assistant?

To thrive as an Estates Assistant, you need strong organizational skills, attention to detail, and a basic understanding of facilities management, often supported by relevant experience or a certificate in property or facilities management. Familiarity with property management software, maintenance scheduling tools, and Microsoft Office is typically required. Excellent communication, problem-solving abilities, and a proactive approach help you stand out in this role. These skills are crucial for ensuring properties are well-maintained, issues are addressed promptly, and stakeholders' needs are effectively managed.

What are some common challenges faced by an estates assistant, and how can they be managed effectively?

Estates Assistants often juggle a variety of tasks, such as coordinating maintenance requests, managing administrative duties, and supporting facilities management teams. A common challenge is balancing competing priorities, especially during busy periods or when urgent issues arise. Effective time management, strong organizational skills, and clear communication with team members and external contractors are key to overcoming these challenges. Proactively seeking clarification on tasks and using scheduling tools can also help manage workloads and ensure smooth operations.

What does an estates assistant do?

An estates assistant supports the management and maintenance of property estates by handling administrative tasks, coordinating repairs, and assisting with security and safety procedures. They often work closely with estate managers and may need knowledge of building systems, safety regulations, and basic maintenance skills. The role typically requires organizational skills and attention to detail.

What skills does an estates assistant need?

An estates assistant needs strong organizational and communication skills to manage property records, coordinate maintenance, and liaise with contractors. Attention to detail, basic knowledge of property management systems, and the ability to work independently are also important. Familiarity with health and safety regulations and relevant certifications can enhance job performance.

What job categories do people searching Estates Assistant jobs in Springfield, PA look for?

The top searched job categories for Estates Assistant jobs in Springfield, PA are:

What cities near Springfield, PA are hiring for Estates Assistant jobs?

Cities near Springfield, PA with the most Estates Assistant job openings:

Estates Assistant jobs near you

Real Estate Administrative Assistant

RE/MAX Ace Realty

Downingtown, PA • On-site

$37K - $49K/yr

Full-time

Re-posted 28 days ago

Job description

Description
RE/MAX Ace Realty is seeking a licensed Pennsylvania real estate agent to serve as a Licensed Real Estate Assistant to the Broker.
This is a key support role for a growing real estate brokerage. The right person will work closely with the broker and leadership team to help manage listings, transactions, client communication, lead follow-up, marketing coordination, events, and day-to-day sales operations.
This is not a traditional receptionist or basic administrative position. We are looking for someone who understands the pace, pressure, confidentiality, and professionalism required in a real estate environment.
The ideal candidate is hungry, humble, loyal, organized, proactive, detail-oriented, and coachable. They must be willing to jump in where needed, protect the client experience, support agents, and help the broker stay focused on growth, sales, recruiting, and leadership.
This role is ideal for a licensed real estate professional who enjoys the business, understands contracts and transactions, but may prefer a more structured, operations-focused role rather than building a full-time personal sales business.
This may be the right fit if you are dependable, proactive, organized, loyal, professional, eager to learn, and excited to become a trusted part of a growing real estate brokerage.
This Role Is Not for Everyone
This may not be the right fit if you:
  • Need constant direction
  • Avoid follow-up
  • Struggle with deadlines
  • Dislike details
  • Resist accountability
  • Are uncomfortable with technology
  • Do not communicate clearly
  • Prefer to work in isolation
  • Are looking for a passive desk job
  • Do not understand the urgency of real estate timelines

We are offering $50,000 plus bonus based on experience.
Responsibilities
$48
Qualifications
$49

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