ZipRecruiter

Log In

1

Estates Assistant Jobs in Boca Raton, FL (NOW HIRING)

Showami

Real Estate Showing Agent

Boca Raton, FL · Remote

$28 - $100/hr

... Florida, to assist with buyer showings, open houses, and property tasks. This flexible, on-demand role lets you earn extra income on your schedule while staying active in real estate.

Showami

Real Estate Showing Agent

Fort Lauderdale, FL · Remote

$28 - $100/hr

... Florida, to assist with buyer showings, open houses, and property tasks. This flexible, on-demand role lets you earn extra income on your schedule while staying active in real estate.

Showami

Real Estate Showing Agent

West Palm Beach, FL · Remote

$28 - $100/hr

... Florida, to assist with buyer showings, open houses, and property tasks. This flexible, on-demand role lets you earn extra income on your schedule while staying active in real estate.

Silverman Schermer, PLLC

Be Seen First

Estate Planning Associate

Fort Lauderdale, FL · On-site

$100K - $140K/yr

Responsibilities • Draft and review estate planning documents, including wills, revocable trusts, irrevocable trusts, powers of attorney, and healthcare directives. • Assist with sophisticated ...

PRIME GROUP

Real Estate Paralegal

Hollywood, FL

Minimum 2 years of experience as a real estate paralegal/legal assistant. * Paralegal certification from an ABA-approved program preferred. * Experience in litigation practice; Risk Management ...

next page

Showing results 1-20

All JobsEstates JobsEstates Assistant JobsEstates Assistant Jobs in Boca Raton, FL

Estates Assistant information

What are Estates Assistants?

Estates Assistants are professionals who support the management and maintenance of buildings, facilities, and grounds within an organization, such as a university, hospital, or corporate estate. Their duties often include administrative tasks, coordinating repairs, assisting with health and safety checks, and supporting the estates or facilities management team. They play a key role in ensuring that premises are safe, functional, and well-maintained. Estates Assistants may also liaise with contractors, help with the organization of moves or refurbishments, and keep accurate records of maintenance activities.

What are some common challenges faced by an Estates Assistant, and how can they be managed effectively?

Estates Assistants often juggle a variety of tasks, such as coordinating maintenance requests, managing administrative duties, and supporting facilities management teams. A common challenge is balancing competing priorities, especially during busy periods or when urgent issues arise. Effective time management, strong organizational skills, and clear communication with team members and external contractors are key to overcoming these challenges. Proactively seeking clarification on tasks and using scheduling tools can also help manage workloads and ensure smooth operations.

What are the key skills and qualifications needed to thrive as an Estates Assistant, and why are they important?

To thrive as an Estates Assistant, you need strong organizational skills, attention to detail, and a basic understanding of facilities management, often supported by relevant experience or a certificate in property or facilities management. Familiarity with property management software, maintenance scheduling tools, and Microsoft Office is typically required. Excellent communication, problem-solving abilities, and a proactive approach help you stand out in this role. These skills are crucial for ensuring properties are well-maintained, issues are addressed promptly, and stakeholders' needs are effectively managed.
What are the most commonly searched types of Estates jobs in Boca Raton, FL? The most popular types of Estates jobs in Boca Raton, FL are:
What are popular job titles related to Estates Assistant jobs in Boca Raton, FL? For Estates Assistant jobs in Boca Raton, FL, the most frequently searched job titles are:
What job categories do people searching Estates Assistant jobs in Boca Raton, FL look for? The top searched job categories for Estates Assistant jobs in Boca Raton, FL are:
What cities near Boca Raton, FL are hiring for Estates Assistant jobs? Cities near Boca Raton, FL with the most Estates Assistant job openings:
Estates Assistant jobs near you

Real Estate Paralegal

Capstone Search Partners

Fort Lauderdale, FL

$65K - $100K/yr

Full-time

Posted 8 days ago

Job description

The Opportunity: Real Estate Paralegal
Email resumes to: Hayley.Christina@Capstonesp.com
About the Firm
Join a leading law firm in Florida known for its excellence in commercial real estate law. This firm represents prominent developers, lenders, investors, and corporations in complex real estate transactions. We are committed to delivering superior legal services while fostering a collaborative and innovative work environment. As a Real Estate Paralegal, you will play a crucial role in our real estate practice by supporting attorneys with all aspects of residential and commercial real estate matters.

Position Summary

The Real Estate Paralegal will be responsible for providing high-level support to attorneys in a fast-paced commercial real estate practice. The ideal candidate will have extensive experience in handling large-scale transactions, preparing documents, and managing the due diligence process for real estate deals. This role offers the opportunity to work on a diverse portfolio of complex projects, including acquisitions, dispositions, leasing, and financing.

Key Responsibilities

  • Prepare and review documents for commercial real estate transactions, including purchase agreements, leases, loan documents, and closing documents.
  • Conduct title and survey reviews, prepare title objection letters and assist with UCC financing documents.
  • Coordinate due diligence efforts, including ordering title insurance, surveys, environmental reports, and zoning certificates.
  • Assist with real estate closings, including preparing closing checklists, coordinating signatures, and ensuring all required documents are completed.
  • Manage and monitor transaction timelines, ensuring deadlines are met and documents are properly executed.
  • Prepare and file documents for recording with local, state, and federal agencies.
  • Organize and maintain electronic and physical transaction files.
  • Liaise with lenders, title companies, surveyors, and other third parties involved in the transaction.
  • Assist in preparing and filing UCC financing statements and obtaining required releases or consents.
  • Conduct legal research related to real estate and zoning laws as needed.

Qualifications

  • Bachelor’s degree or paralegal certification required.
  • Minimum of 3+ years of experience as a paralegal, with significant experience in commercial real estate transactions.
  • Expertise in commercial real estate closings, title and survey review, and document preparation.
  • Familiarity with Wisconsin real estate laws and procedures is preferred.
  • Strong proficiency in Microsoft Office Suite and legal document management software.
  • Exceptional organizational skills with the ability to manage multiple transactions simultaneously.
  • Strong attention to detail and accuracy.
  • Excellent communication and interpersonal skills with the ability to work effectively in a team-oriented environment.
  • Ability to work independently, manage deadlines, and handle high-pressure situations.

Why Join Us?

  • Competitive compensation and benefits package.
  • Opportunity to work on high-profile commercial real estate deals.
  • A supportive, collaborative, and dynamic work environment that encourages professional growth.
  • A prestigious Florida-based law firm with a longstanding reputation for excellence.