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Estates Assistant Jobs in Boca Raton, FL (NOW HIRING)

Showami

Real Estate Showing Agent

Boca Raton, FL · Remote

$28 - $100/hr

... Florida, to assist with buyer showings, open houses, and property tasks. This flexible, on-demand role lets you earn extra income on your schedule while staying active in real estate.

CFS

Assistant Controller

Fort Lauderdale, FL · On-site

$80/hr

Assistant Property Controller Salary: $80-125k Fort Lauderdale, FL (on-site) Why This Opportunity ... real estate portfolio across multiple shopping centers • Collaborative, close-knit team ...

New

PRIME GROUP

Real Estate Paralegal

Hollywood, FL · On-site

Minimum 2 years of experience as a real estate paralegal/legal assistant. * Paralegal certification from an ABA-approved program preferred. * Experience in litigation practice; Risk Management ...

Grantham Law Firm

Legal Assistant

West Palm Beach, FL

Conduct interviews with clients to gather information about their legal issues * Assist lawyers in ... Real Estate Support: Prepare deeds, affidavits, and closing statements; coordinate title searches ...

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All JobsEstates JobsEstates Assistant JobsEstates Assistant Jobs in Boca Raton, FL

Estates Assistant information

What qualifications do you need to be a real estate assistant?

To be a real estate assistant, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and familiarity with real estate software or databases. Some positions may prefer previous administrative experience or real estate coursework, but formal licensing is generally not required.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience in industries like finance or law tend to have the highest salaries. Senior or executive-level assistants often earn higher wages, especially if they manage complex schedules or have certifications such as shorthand or project management training.

What are Estates Assistants?

Estates Assistants are professionals who support the management and maintenance of buildings, facilities, and grounds within an organization, such as a university, hospital, or corporate estate. Their duties often include administrative tasks, coordinating repairs, assisting with health and safety checks, and supporting the estates or facilities management team. They play a key role in ensuring that premises are safe, functional, and well-maintained. Estates Assistants may also liaise with contractors, help with the organization of moves or refurbishments, and keep accurate records of maintenance activities.

What are some common challenges faced by an Estates Assistant, and how can they be managed effectively?

Estates Assistants often juggle a variety of tasks, such as coordinating maintenance requests, managing administrative duties, and supporting facilities management teams. A common challenge is balancing competing priorities, especially during busy periods or when urgent issues arise. Effective time management, strong organizational skills, and clear communication with team members and external contractors are key to overcoming these challenges. Proactively seeking clarification on tasks and using scheduling tools can also help manage workloads and ensure smooth operations.

What does an estate assistant do?

An estate assistant supports the management and maintenance of properties, handling tasks such as administrative duties, coordinating repairs, and assisting with estate operations. They often work closely with estate managers and may need knowledge of property management software and basic maintenance skills.

Is being a real estate assistant a good job?

A real estate assistant is an administrative role that supports real estate agents by managing schedules, preparing documents, and handling client communications. It can offer valuable industry experience and opportunities for career growth, often requiring strong organizational and communication skills. The job typically involves working in an office environment and may require familiarity with real estate software tools.

What are the key skills and qualifications needed to thrive as an Estates Assistant, and why are they important?

To thrive as an Estates Assistant, you need strong organizational skills, attention to detail, and a basic understanding of facilities management, often supported by relevant experience or a certificate in property or facilities management. Familiarity with property management software, maintenance scheduling tools, and Microsoft Office is typically required. Excellent communication, problem-solving abilities, and a proactive approach help you stand out in this role. These skills are crucial for ensuring properties are well-maintained, issues are addressed promptly, and stakeholders' needs are effectively managed.
What are the most commonly searched types of Estates jobs in Boca Raton, FL? The most popular types of Estates jobs in Boca Raton, FL are:
What are popular job titles related to Estates Assistant jobs in Boca Raton, FL? For Estates Assistant jobs in Boca Raton, FL, the most frequently searched job titles are:
What job categories do people searching Estates Assistant jobs in Boca Raton, FL look for? The top searched job categories for Estates Assistant jobs in Boca Raton, FL are:
What cities near Boca Raton, FL are hiring for Estates Assistant jobs? Cities near Boca Raton, FL with the most Estates Assistant job openings:
Estates Assistant jobs near you
Infographic showing various Estates Assistant job openings in Boca Raton, FL as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Experienced Personal Assistant /Estate Operations Professional

HouseholdStaffing

Palm Beach, FL

Full-time

Posted 4 days ago

Job description

Experienced Personal Assistant / Estate Operations Professional (UHNW Principal)

Location: Primarily Palm Beach, FL (Relocation Provided)
Travel: Extensive Domestic Travel Required
Compensation: Negotiable, Commensurate with Experience

A highly accomplished Ultra-High-Net-Worth (UHNW) Principal is seeking an experienced, polished, and proactive Personal Assistant with the ability to support complex personal, household, and administrative operations. Candidates with prior Estate Manager or household management experience are strongly encouraged to apply.

This is an exceptional opportunity to join a sophisticated private operation supporting a Principal with multiple residences across Palm Beach, Hawaii, Los Angeles, and New York City. While the role will be based primarily in Palm Beach, flexibility to travel frequently between residences is essential.

The successful candidate will serve as a trusted right hand to the Principal, helping coordinate day-to-day personal affairs while collaborating closely with established household teams and vendors at each property. The Principal maintains fully staffed residences and is currently expanding the Palm Beach team.

Relocation assistance will be provided for exceptional candidates located anywhere within the United States. Housing will be provided while working in each designated location.

Key Responsibilities
  • Manage the Principal's day-to-day personal and administrative needs with professionalism, discretion, and efficiency.
  • Coordinate complex domestic travel, transportation, accommodations, and detailed itineraries.
  • Manage calendars, appointments, reservations, and personal scheduling across multiple time zones.
  • Liaise with estate staff, household employees, vendors, contractors, and external service providers.
  • Assist with oversight of multiple residences, ensuring seamless communication between properties and household teams.
  • Coordinate special projects, events, personal shopping, gifting, and lifestyle management.
  • Track household inventories, maintenance schedules, and ongoing property-related initiatives as needed.
  • Handle confidential information with the highest level of discretion and integrity.
  • Anticipate the Principal's needs and proactively solve problems before they arise.
  • Support additional administrative and personal projects as assigned.
Qualifications
  • 5+ years of experience supporting a UHNW individual, executive, celebrity, athlete, family office, or private household.
  • Previous experience as a Personal Assistant, Executive Personal Assistant, Lifestyle Manager, Estate Manager, or in a similar private service role.
  • Estate or household management experience is highly desirable.
  • Exceptional organizational and time-management skills with outstanding attention to detail.
  • Ability to prioritize multiple competing responsibilities in a fast-paced, ever-changing environment.
  • Strong written and verbal communication skills.
  • Demonstrated professionalism, sound judgment, and absolute discretion when handling confidential matters.
  • Comfortable working independently while collaborating effectively with household staff and outside professionals.
  • Proficiency with Microsoft Office, Google Workspace, Apple products, and calendar management platforms.
  • A valid driver's license and clean driving record are preferred.
  • Bachelor's degree preferred.
Ideal Candidate

The ideal candidate is polished, resourceful, adaptable, and thrives in a dynamic private household environment. They possess a hospitality mindset, remain calm under pressure, and take pride in delivering exceptional service while maintaining the utmost confidentiality. They are equally comfortable managing administrative responsibilities, coordinating across multiple estates, and stepping in wherever needed to ensure the Principal's life operates seamlessly.

What We Offer
  • Competitive salary, negotiable based on experience.
  • Relocation assistance for qualified candidates nationwide.
  • Housing provided while working in each residence.
  • Opportunity to work with a respected UHNW Principal and an experienced household team.
  • Long-term career opportunity within a sophisticated private operation.
  • Exposure to luxury residences and high-level estate operations across multiple premier locations.