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Estates Assistant Jobs in Utah (NOW HIRING)

Showami

Real Estate Showing Agent

Salt Lake City, UT · On-site

$28 - $100/hr

We are seeking licensed real estate agents in Salt Lake City and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can ...

Showami

Real Estate Showing Agent

Provo, UT · On-site

$28 - $100/hr

We are seeking licensed real estate agents in Provo and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help you ...

Showami

Real Estate Showing Agent

Ogden, UT · On-site

$28 - $100/hr

We are seeking licensed real estate agents in Ogden and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help you ...

Showami

Real Estate Showing Agent

Saint George, UT · On-site

$28 - $100/hr

George and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help you get licensed ) You must have access to the ...

Showami

Real Estate Showing Agent

West Valley City, UT · On-site

$28 - $100/hr

We are seeking licensed real estate agents in West Valley City and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We ...

Showami

Real Estate Showing Agent

Sandy, UT · On-site

$28 - $100/hr

We are seeking licensed real estate agents in Sandy and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help you ...

Showami

Real Estate Showing Agent

West Jordan, UT · On-site

$28 - $100/hr

We are seeking licensed real estate agents in West Jordan and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can ...

Showami

Real Estate Showing Agent

Layton, UT · On-site

$28 - $100/hr

We are seeking licensed real estate agents in Layton and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help you ...

Showami

Real Estate Showing Agent

Saint George, UT · On-site

$28 - $100/hr

George and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help you get licensed ) You must have access to the ...

Showami

Real Estate Showing Agent

Draper, UT

$28 - $100/hr

We are seeking licensed real estate agents in Draper and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help you ...

Showami

Real Estate Showing Agent

Lehi, UT · On-site

$28 - $100/hr

We are seeking licensed real estate agents in Lehi and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help you ...

Showami

Real Estate Showing Agent

South Jordan, UT · On-site

$28 - $100/hr

We are seeking licensed real estate agents in South Jordan and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can ...

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All JobsEstates JobsEstates Assistant JobsEstates Assistant Jobs in Utah

Estates Assistant information

What qualifications do you need to be a real estate assistant?

To be a real estate assistant, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and familiarity with real estate software or databases. Some positions may prefer previous administrative experience or real estate coursework, but formal licensing is generally not required.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience in industries like finance or law tend to have the highest salaries. Senior or executive-level assistants often earn higher wages, especially if they manage complex schedules or have certifications such as shorthand or project management training.

What are Estates Assistants?

Estates Assistants are professionals who support the management and maintenance of buildings, facilities, and grounds within an organization, such as a university, hospital, or corporate estate. Their duties often include administrative tasks, coordinating repairs, assisting with health and safety checks, and supporting the estates or facilities management team. They play a key role in ensuring that premises are safe, functional, and well-maintained. Estates Assistants may also liaise with contractors, help with the organization of moves or refurbishments, and keep accurate records of maintenance activities.

What are some common challenges faced by an Estates Assistant, and how can they be managed effectively?

Estates Assistants often juggle a variety of tasks, such as coordinating maintenance requests, managing administrative duties, and supporting facilities management teams. A common challenge is balancing competing priorities, especially during busy periods or when urgent issues arise. Effective time management, strong organizational skills, and clear communication with team members and external contractors are key to overcoming these challenges. Proactively seeking clarification on tasks and using scheduling tools can also help manage workloads and ensure smooth operations.

What does an estate assistant do?

An estate assistant supports the management and maintenance of properties, handling tasks such as administrative duties, coordinating repairs, and assisting with estate operations. They often work closely with estate managers and may need knowledge of property management software and basic maintenance skills.

Is being a real estate assistant a good job?

A real estate assistant is an administrative role that supports real estate agents by managing schedules, preparing documents, and handling client communications. It can offer valuable industry experience and opportunities for career growth, often requiring strong organizational and communication skills. The job typically involves working in an office environment and may require familiarity with real estate software tools.

What are the key skills and qualifications needed to thrive as an Estates Assistant, and why are they important?

To thrive as an Estates Assistant, you need strong organizational skills, attention to detail, and a basic understanding of facilities management, often supported by relevant experience or a certificate in property or facilities management. Familiarity with property management software, maintenance scheduling tools, and Microsoft Office is typically required. Excellent communication, problem-solving abilities, and a proactive approach help you stand out in this role. These skills are crucial for ensuring properties are well-maintained, issues are addressed promptly, and stakeholders' needs are effectively managed.
What are the most commonly searched types of Estates jobs in Utah? The most popular types of Estates jobs in Utah are:
What are popular job titles related to Estates Assistant jobs in Utah? For Estates Assistant jobs in Utah, the most frequently searched job titles are:
What job categories do people searching Estates Assistant jobs in Utah look for? The top searched job categories for Estates Assistant jobs in Utah are:
What cities in Utah are hiring for Estates Assistant jobs? Cities in Utah with the most Estates Assistant job openings:
Estates Assistant jobs near you
Infographic showing various Estates Assistant job openings in Utah as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.
Real Estate Assistant

Real Estate Assistant

Summit Sotheby's International Realty

Park City, UT • On-site

Full-time

Posted 29 days ago

Job description

Summit Sotheby's International Realty is a leading luxury real estate firm in Park City, Utah, known for providing exceptional service to our clients. We are currently looking for a dedicated Licensed Real Estate Assistant to join our high-performing team. This position is ideal for someone who thrives in a fast-paced environment and is eager to assist our team in managing the day-to-day operations, client relationships, and property transactions.
Job Overview:
As a Licensed Real Estate Assistant, you will play a key role in supporting our agents and clients by managing daily operations, overseeing administrative functions, and delivering exceptional client service. The ideal candidate is highly detail-oriented, self-motivated, and capable of working independently while also collaborating effectively as part of a team. This role requires the ability to anticipate needs and execute a wide range of administrative tasks with accuracy, discretion, and professionalism in a fast-paced environment. Please note this is an in-office position, requiring 30 to 40 hours per week, and is best suited for someone who thrives in a dynamic and self-directed setting.
Key Responsibilities:
Client & Vendor Communication:
  • Respond to calls, emails, and texts from clients, vendors, and other real estate professionals with a high degree of professionalism.
  • Act as a point of contact for clients, responding to inquiries and coordinating showings, meetings, and property viewings.
  • Provide timely updates to clients and ensure all inquiries are addressed promptly.
  • Administrative & Office Support:
    • Assist agents with listing preparations, contract management, and document processing.
    • Help create and maintain property listings, marketing materials, and client communications.
    • Ensure all paperwork is filed correctly, accurately, and on time.
    • Manage the team's calendar and schedule appointments, property viewings, and meetings.
    • Proofread, edit, and format documents and reports to ensure accuracy and clarity.
    • Assist with maintaining and organizing client and property files, both digitally and physically.
  • Transaction & Documentation Management:
    • Assist with preparing and managing real estate listings, contracts, offers, and disclosures.
    • Coordinate between clients, agents and title companies, inspectors, and vendors to facilitate smooth transaction processes.
    • Help track transaction milestones and ensure all necessary paperwork is completed accurately and on time.
    • Help organize and manage client and property files (both digital and physical).
  • Marketing & Social Media:
    • Help prepare marketing materials for listings, including brochures, social media posts, and property websites.
    • Assist with managing online listings and ensuring they are up to date.
    • Assist with creating marketing campaigns, managing social media profiles, and posting property updates on various platforms.
    • Help with designing promotional materials and assisting in virtual tour setups for listings.
  • General Support to Agents & Team:
    • Provide administrative assistance to real estate agents, helping them manage schedules and day-to-day tasks.
    • Keep track of deadlines and ensure that all tasks are completed in a timely manner.
    • Support agents with daily administrative tasks, including email and phone correspondence.
    • Assist in the creation and management of marketing materials (e.g., property brochures, flyers, and online listings).
    • Organize office workflow to ensure efficiency and high-quality client service.

Required Skills & Qualifications:
  • Real Estate License: Must hold an active real estate license in the state of Utah.
  • Previous Real Estate Experience: Previous experience in a real estate office or as an assistant is preferred.
  • Customer Service Focus: Excellent communication and client service skills, with the ability to interact professionally with clients, vendors, and other real estate professionals.
  • Organization & Attention to Detail: Strong organizational skills with the ability to manage multiple tasks simultaneously and keep everything on track.
  • Technology Proficiency: Proficiency with Microsoft Office, Google Suite, and experience using CRM tools, basic social media platforms, MLS, or other real estate management software. Ability to learn new software quickly.
  • Strong Communication Skills: Clear, professional, and concise communication both in writing and verbally.
  • Positive Attitude: Eagerness to be part of a collaborative team, bringing solutions to challenges and contributing to overall success.
  • Time Management: Ability to prioritize tasks efficiently in a fast-paced environment and manage multiple deadlines.
  • Professionalism: Ability to maintain confidentiality and exhibit discretion in handling sensitive information.

Preferred Skills:
  • Experience with real estate transaction management platforms such as DocuSign, MLS, or similar tools.
  • Marketing experience or familiarity with social media management tools.

Why Work with Us?
  • Collaborative Culture: Join a supportive and dynamic team where your skills and expertise will be valued.
  • Growth Opportunities: There's plenty of room for professional growth and development within our organization.
  • Prime Location: Work in beautiful Park City, Utah, one of the most desirable locations in the country.
  • Competitive Salary & Benefits: Based on experience, plus bonus opportunities
  • Collaborative Team: Work alongside experienced agents in a dynamic, supportive team environment.
  • Professional Development: Opportunities for growth and advancement within a leading real estate firm.
  • Beautiful Location: Enjoy working in the scenic and sought-after Park City, Utah, with the opportunity to thrive in a fast-growing real estate market.

How to Apply:
If you are a highly motivated, organized, and detail-oriented individual with a passion for real estate, we encourage you to apply for this exciting opportunity! Please send your resume and a cover letter detailing your qualifications to bridgette.osguthorpe@summitsothebysrealty.com

Apply