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Estates Assistant Jobs in Florida (NOW HIRING)

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Trusts & Estates Paralegal

Naples, FL · On-site

Draft probate pleadings and fiduciary documents for review and e-filing * Assist in preparing estate, gift, and fiduciary income tax returns (Form 706, Form 709, Form 1041) * Coordinate deadlines ...

Place

Showing Assistant Real Estate

Aventura, FL · On-site

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

PLACE

Showing Assistant Real Estate

Coral Springs, FL · On-site

$25K - $49K/yr

Summary Join us as a Showing Assistant and elevate your career by collaborating with our committed team. Acquire practical real estate experience while mastering the Keller Williams models and ...

PLACE

Showing Assistant Real Estate

Boynton Beach, FL · On-site

$25K - $49K/yr

Summary Join us as a Showing Assistant and elevate your career by collaborating with our committed team. Acquire practical real estate experience while mastering the Keller Williams models and ...

PLACE

Showing Assistant Real Estate

Boynton Beach, FL · On-site

$25K - $49K/yr

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

PLACE

Showing Assistant Real Estate

Sunrise, FL · On-site

$25K - $49K/yr

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

PLACE

Showing Assistant Real Estate

Coral Springs, FL · On-site

$25K - $49K/yr

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

Place

Showing Assistant Real Estate

Boynton Beach, FL · On-site

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

PLACE

Showing Assistant Real Estate

Coral Springs, FL · On-site

$25K - $49K/yr

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

PLACE

Showing Assistant Real Estate

Margate, FL · On-site

$25K - $49K/yr

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

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All JobsEstates JobsEstates Assistant JobsEstates Assistant Jobs in Florida

Estates Assistant information

What is an estates assistant?

Estates Assistants are professionals who support the management and maintenance of buildings, facilities, and grounds within an organization, such as a university, hospital, or corporate estate. Their duties often include administrative tasks, coordinating repairs, assisting with health and safety checks, and supporting the estates or facilities management team. They play a key role in ensuring that premises are safe, functional, and well-maintained. Estates Assistants may also liaise with contractors, help with the organization of moves or refurbishments, and keep accurate records of maintenance activities.

What are some common challenges faced by an estates assistant, and how can they be managed effectively?

Estates Assistants often juggle a variety of tasks, such as coordinating maintenance requests, managing administrative duties, and supporting facilities management teams. A common challenge is balancing competing priorities, especially during busy periods or when urgent issues arise. Effective time management, strong organizational skills, and clear communication with team members and external contractors are key to overcoming these challenges. Proactively seeking clarification on tasks and using scheduling tools can also help manage workloads and ensure smooth operations.

What does an estates assistant do?

An estates assistant supports the management and maintenance of property estates, including tasks such as coordinating repairs, managing records, and assisting with security and safety procedures. They often work closely with estate managers and may use tools like maintenance software to ensure smooth operations. The role typically requires good organizational skills and knowledge of property management practices.

What are the key skills and qualifications needed to thrive as an estates assistant?

To thrive as an Estates Assistant, you need strong organizational skills, attention to detail, and a basic understanding of facilities management, often supported by relevant experience or a certificate in property or facilities management. Familiarity with property management software, maintenance scheduling tools, and Microsoft Office is typically required. Excellent communication, problem-solving abilities, and a proactive approach help you stand out in this role. These skills are crucial for ensuring properties are well-maintained, issues are addressed promptly, and stakeholders' needs are effectively managed.
What are the most commonly searched types of Estates jobs in Florida? The most popular types of Estates jobs in Florida are:
What are popular job titles related to Estates Assistant jobs in Florida? For Estates Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Estates Assistant jobs in Florida look for? The top searched job categories for Estates Assistant jobs in Florida are:
What cities in Florida are hiring for Estates Assistant jobs? Cities in Florida with the most Estates Assistant job openings:
Estates Assistant jobs near you
Infographic showing various Estates Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Trusts & Estates Paralegal

Omega Point Partners

Naples, FL

Full-time

Re-posted 12 days ago

Job description

Paralegal Position

We're recruiting on behalf of a client seeking an experienced Paralegal to join their estate and trust administration team in Naples. This is a full-time, onsite role supporting high-net-worth estate matters, with a focus on Florida probate, trust settlement, and related federal transfer tax filings.

What You'll Do:

  • Manage estate and trust administration from asset collection to final distributions
  • Prepare inventories, schedules, and accountings using data from multiple sources
  • Draft probate pleadings and fiduciary documents for review and e-filing
  • Assist in preparing estate, gift, and fiduciary income tax returns (Form 706, Form 709, Form 1041)
  • Coordinate deadlines, monitor case schedules, and support attorneys proactively
  • Maintain clear client communication and act as liaison between attorneys and families
  • Use legal and tax software platforms to streamline filings and documentation
  • Edit and proofread all work for accuracy and compliance with Florida and federal law

What You Bring:

  • Background in Florida estate and trust administration (at least 5 years)
  • Strong understanding of probate, trust, and tax processes, including federal transfer taxes
  • Experience with Florida e-filing systems and probate software
  • Paralegal certificate or formal legal training; 4-year degree preferred
  • Familiarity with Microsoft Office and estate/trust software platforms
  • Exceptional writing, organization, and client service skills

Apply