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Estates Assistant Jobs in Florida (NOW HIRING)

PLACE

Real Estate Sales Assistant

Miami, FL · On-site

$45K - $65K/yr

We are looking for a Real Estate Assistant to join our growing team, playing a key role in client follow-ups, lead conversion, and daily operational support-all while earning commissions on completed ...

Fisher & Fisher, Attorneys at Law

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Wills and Estates Legal Assistant

Fort Walton Beach, FL · On-site

$18 - $24/hr

Busy ESTATE PLANNING LAW FIRM seeking experienced legal assistant. Candidate will assist with preparation of estate planning documents, verify information with clients by phone, prepare and maintain ...

JRG Partners

Commercial Real Estate Paralegal

Tampa, FL · On-site

$70K/yr

We have been retained by a Tier 1 National law firm that has an opening in their Tampa office for a full-time Commercial Real Estate Assistant/Paralegal. Position requires 2+ years of experience in a ...

Jeck Harris

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Trusts & Estates Paralegal

Juno Beach, FL · On-site

$60K - $90K/yr

Tax Document Preparation: Assist in preparing federal estate tax returns (Form 706). * Estate Planning Support: Drafting support for foundational estate planning documents, including Wills, Revocable ...

Jeck Harris

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Trusts & Estates Paralegal

Juno Beach, FL · On-site

$60K - $90K/yr

Tax Document Preparation: Assist in preparing federal estate tax returns (Form 706). * Estate Planning Support: Drafting support for foundational estate planning documents, including Wills, Revocable ...

LRSolutions

Trusts & Estates Paralegal

Naples, FL

Draft probate pleadings and fiduciary documents for review and e-filing * Assist in preparing estate, gift, and fiduciary income tax returns (Form 706, Form 709, Form 1041) * Coordinate deadlines ...

LRSolutions

Trusts & Estates Paralegal

Naples, FL

Draft probate pleadings and fiduciary documents for review and e-filing * Assist in preparing estate, gift, and fiduciary income tax returns (Form 706, Form 709, Form 1041) * Coordinate deadlines ...

JobFormance

Trusts & Estates Paralegal

Naples, FL

Draft probate pleadings and fiduciary documents for review and e-filing * Assist in preparing estate, gift, and fiduciary income tax returns (Form 706, Form 709, Form 1041) * Coordinate deadlines ...

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Estates Assistant information

What is an estates assistant?

Estates Assistants are professionals who support the management and maintenance of buildings, facilities, and grounds within an organization, such as a university, hospital, or corporate estate. Their duties often include administrative tasks, coordinating repairs, assisting with health and safety checks, and supporting the estates or facilities management team. They play a key role in ensuring that premises are safe, functional, and well-maintained. Estates Assistants may also liaise with contractors, help with the organization of moves or refurbishments, and keep accurate records of maintenance activities.

What are some common challenges faced by an estates assistant, and how can they be managed effectively?

Estates Assistants often juggle a variety of tasks, such as coordinating maintenance requests, managing administrative duties, and supporting facilities management teams. A common challenge is balancing competing priorities, especially during busy periods or when urgent issues arise. Effective time management, strong organizational skills, and clear communication with team members and external contractors are key to overcoming these challenges. Proactively seeking clarification on tasks and using scheduling tools can also help manage workloads and ensure smooth operations.

What does an estates assistant do?

An estates assistant supports the management and maintenance of property estates, including tasks such as coordinating repairs, managing records, and assisting with security and safety procedures. They often work closely with estate managers and may use tools like maintenance software to ensure smooth operations. The role typically requires good organizational skills and knowledge of property management practices.

What are the key skills and qualifications needed to thrive as an estates assistant?

To thrive as an Estates Assistant, you need strong organizational skills, attention to detail, and a basic understanding of facilities management, often supported by relevant experience or a certificate in property or facilities management. Familiarity with property management software, maintenance scheduling tools, and Microsoft Office is typically required. Excellent communication, problem-solving abilities, and a proactive approach help you stand out in this role. These skills are crucial for ensuring properties are well-maintained, issues are addressed promptly, and stakeholders' needs are effectively managed.
What are the most commonly searched types of Estates jobs in Florida? The most popular types of Estates jobs in Florida are:
What are popular job titles related to Estates Assistant jobs in Florida? For Estates Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Estates Assistant jobs in Florida look for? The top searched job categories for Estates Assistant jobs in Florida are:
What cities in Florida are hiring for Estates Assistant jobs? Cities in Florida with the most Estates Assistant job openings:
Estates Assistant jobs near you
Infographic showing various Estates Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Real Estate Paralegal/Assistant - Jacksonville

JRG Partners

Jacksonville, FL • On-site

$70K/yr

Full-time

Re-posted 27 days ago

Job description

We have been retained by our client, a Tier 1 National Law Firm who has an opening in their Jacksonville office for a full-time Real Estate Assistant. Position requires 3+ years of commercial real estate experience in a law firm and the following related skills:
  • Ability to open and close real estate matters;
  • Ability to disburse payments;
  • Ability to conduct lien searches;
  • Knowledge of title insurance, etc.

Successful candidate must be able to multi-task in a fast paced professional environment, working on multiple projects simultaneously and autonomously. Ideal candidate will also possess excellent communication skills, good time management skills and keen attention to detail. Must be proficient in Microsoft Office 2016 Suite including Word, Excel and Outlook.

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