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Estates Assistant Jobs in Florida (NOW HIRING)

PLACE

Real Estate Sales Assistant

Miami, FL · On-site

$45K - $65K/yr

We are seeking a Real Estate Assistant to become an integral part of our expanding team, responsible for client follow-ups, converting leads, and managing daily operations-all while earning ...

Fisher & Fisher, Attorneys at Law

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Wills and Estates Legal Assistant

Fort Walton Beach, FL · On-site

$18 - $24/hr

Busy ESTATE PLANNING LAW FIRM seeking experienced legal assistant. Candidate will assist with preparation of estate planning documents, verify information with clients by phone, prepare and maintain ...

Jeck Harris

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Trusts & Estates Paralegal

Juno Beach, FL · On-site

$60K - $90K/yr

Tax Document Preparation: Assist in preparing federal estate tax returns (Form 706). * Estate Planning Support: Drafting support for foundational estate planning documents, including Wills, Revocable ...

Jeck Harris

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Trusts & Estates Paralegal

Juno Beach, FL · On-site

$60K - $90K/yr

Tax Document Preparation: Assist in preparing federal estate tax returns (Form 706). * Estate Planning Support: Drafting support for foundational estate planning documents, including Wills, Revocable ...

JRG Partners

Commercial Real Estate Paralegal

Tampa, FL · On-site

$70K/yr

We have been retained by a Tier 1 National law firm that has an opening in their Tampa office for a full-time Commercial Real Estate Assistant/Paralegal. Position requires 2+ years of experience in a ...

PLACE

Showing Assistant Real Estate

Boynton Beach, FL · On-site

$25K - $49K/yr

Summary Join us as a Showing Assistant and elevate your career by collaborating with our committed team. Acquire practical real estate experience while mastering the Keller Williams models and ...

Place

Showing Assistant Real Estate

Coral Springs, FL · On-site

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

PLACE

Showing Assistant Real Estate

Coral Springs, FL · On-site

$25K - $49K/yr

Summary Join us as a Showing Assistant and elevate your career by collaborating with our committed team. Acquire practical real estate experience while mastering the Keller Williams models and ...

Place

Showing Assistant Real Estate

Aventura, FL · On-site

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

PLACE

Showing Assistant Real Estate

Boynton Beach, FL · On-site

$25K - $49K/yr

Summary Join us as a Showing Assistant and elevate your career by collaborating with our committed team. Acquire practical real estate experience while mastering the Keller Williams models and ...

PLACE

Showing Assistant Real Estate

Boynton Beach, FL · On-site

$25K - $49K/yr

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

PLACE

Showing Assistant Real Estate

Boca Raton, FL · On-site

$25K - $49K/yr

Summary Join us as a Showing Assistant and elevate your career by collaborating with our committed team. Acquire practical real estate experience, master Keller Williams' proven strategies and ...

PLACE

Showing Assistant Real Estate

Pompano Beach, FL · On-site

$25K - $49K/yr

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

Place

Showing Assistant Real Estate

Boynton Beach, FL · On-site

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

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All JobsEstates JobsEstates Assistant JobsEstates Assistant Jobs in Florida

Estates Assistant information

What qualifications do you need to be a real estate assistant?

To be a real estate assistant, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and familiarity with real estate software or databases. Some positions may prefer previous administrative experience or real estate coursework, but formal licensing is generally not required.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience in industries like finance or law tend to have the highest salaries. Senior or executive-level assistants often earn higher wages, especially if they manage complex schedules or have certifications such as shorthand or project management training.

What are Estates Assistants?

Estates Assistants are professionals who support the management and maintenance of buildings, facilities, and grounds within an organization, such as a university, hospital, or corporate estate. Their duties often include administrative tasks, coordinating repairs, assisting with health and safety checks, and supporting the estates or facilities management team. They play a key role in ensuring that premises are safe, functional, and well-maintained. Estates Assistants may also liaise with contractors, help with the organization of moves or refurbishments, and keep accurate records of maintenance activities.

What are some common challenges faced by an Estates Assistant, and how can they be managed effectively?

Estates Assistants often juggle a variety of tasks, such as coordinating maintenance requests, managing administrative duties, and supporting facilities management teams. A common challenge is balancing competing priorities, especially during busy periods or when urgent issues arise. Effective time management, strong organizational skills, and clear communication with team members and external contractors are key to overcoming these challenges. Proactively seeking clarification on tasks and using scheduling tools can also help manage workloads and ensure smooth operations.

What does an estate assistant do?

An estate assistant supports the management and maintenance of properties, handling tasks such as administrative duties, coordinating repairs, and assisting with estate operations. They often work closely with estate managers and may need knowledge of property management software and basic maintenance skills.

Is being a real estate assistant a good job?

A real estate assistant is an administrative role that supports real estate agents by managing schedules, preparing documents, and handling client communications. It can offer valuable industry experience and opportunities for career growth, often requiring strong organizational and communication skills. The job typically involves working in an office environment and may require familiarity with real estate software tools.

What are the key skills and qualifications needed to thrive as an Estates Assistant, and why are they important?

To thrive as an Estates Assistant, you need strong organizational skills, attention to detail, and a basic understanding of facilities management, often supported by relevant experience or a certificate in property or facilities management. Familiarity with property management software, maintenance scheduling tools, and Microsoft Office is typically required. Excellent communication, problem-solving abilities, and a proactive approach help you stand out in this role. These skills are crucial for ensuring properties are well-maintained, issues are addressed promptly, and stakeholders' needs are effectively managed.
What are the most commonly searched types of Estates jobs in Florida? The most popular types of Estates jobs in Florida are:
What are popular job titles related to Estates Assistant jobs in Florida? For Estates Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Estates Assistant jobs in Florida look for? The top searched job categories for Estates Assistant jobs in Florida are:
What cities in Florida are hiring for Estates Assistant jobs? Cities in Florida with the most Estates Assistant job openings:
Estates Assistant jobs near you
Infographic showing various Estates Assistant job openings in Florida as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Real Estate Paralegal/Assistant - Jacksonville

JRG Partners

Jacksonville, FL • On-site

$70K/yr

Full-time

Posted 11 days ago

Job description

We have been retained by our client, a Tier 1 National Law Firm who has an opening in their Jacksonville office for a full-time Real Estate Assistant. Position requires 3+ years of commercial real estate experience in a law firm and the following related skills:
  • Ability to open and close real estate matters;
  • Ability to disburse payments;
  • Ability to conduct lien searches;
  • Knowledge of title insurance, etc.

Successful candidate must be able to multi-task in a fast paced professional environment, working on multiple projects simultaneously and autonomously. Ideal candidate will also possess excellent communication skills, good time management skills and keen attention to detail. Must be proficient in Microsoft Office 2016 Suite including Word, Excel and Outlook.

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