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Estate Manager Personal Assistant Jobs in Indiana

PLACE

Real Estate Agent

Lafayette, IN · On-site

$75K - $125K/yr

Summary Description Become a Showing Assistant and work alongside the top 20% of real estate ... Excellent time management skills About-our-team We are powered by PLACE, a broker-agnostic business ...

PLACE

Real Estate Agent

Lafayette, IN · On-site

$75K - $125K/yr

Summary Description Become a Showing Assistant and work alongside the top 20% of real estate ... Excellent time management skills About-our-team We are powered by PLACE, a broker-agnostic business ...

PLACE

Real Estate Agent

Lafayette, IN · On-site

$75K - $125K/yr

Summary Description Become a Showing Assistant and work alongside the top 20% of real estate ... Excellent time management skills About-our-team We are powered by PLACE, a broker-agnostic business ...

PLACE

Real Estate Agent

Jeffersonville, IN · On-site

$75K - $150K/yr

... personal experience for clients. We are seeking dedicated team members who are committed to ... Exceptional time-management skills About-our-team About Parkside Realty | Covet Realty Parkside ...

PLACE

Real Estate Agent

Pendleton, IN · On-site

$50K - $99K/yr

Marketing resources and branding assistance * CRM, technology, and automation tools * Collaborative ... Coachable and committed to personal and professional growth * Strong work ethic with the ability to ...

PLACE

Real Estate Broker

Fort Wayne, IN · On-site

$60K - $100K/yr

Excellent time management skills About-our-team We are Anthony REALTORS, a locally owned ... We invest in your future by providing opportunities for personal and professional growth, so you ...

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All JobsEstate Personal JobsEstate Manager Personal Assistant JobsEstate Manager Personal Assistant Jobs in Indiana

Estate Manager Personal Assistant information

What is an estate manager personal assistant?

Estate Manager Personal Assistants are professionals who provide administrative and organizational support to estate managers or high-net-worth individuals, helping oversee the daily operations of large private residences or estates. Their duties can include managing household staff, scheduling maintenance, coordinating events, handling correspondence, and assisting with personal errands. They ensure the smooth running of the estate and support the estate manager in delivering high-quality service and efficiency. Discretion, organizational skills, and the ability to multitask are essential qualities for this role.

What are the key skills and qualifications needed to thrive as an estate manager personal assistant?

To thrive as an Estate Manager Personal Assistant, you need strong organizational skills, attention to detail, and experience in property management or administrative support, often backed by a relevant degree or certification. Familiarity with property management software, scheduling tools, and budgeting systems is typically required. Discretion, excellent communication, and the ability to anticipate needs are standout soft skills in this role. These skills ensure seamless estate operations, effective support to principals, and the maintenance of high standards in a dynamic environment.

What are some common challenges faced by estate manager personal assistants in balancing administrative duties with property management tasks?

Estate Manager Personal Assistants often juggle a diverse set of responsibilities, from managing calendars and correspondence to overseeing property maintenance and vendor relationships. One common challenge is balancing these detailed administrative tasks with the hands-on demands of property management, especially during busy seasons or when urgent issues arise. Strong organizational skills, proactive communication, and the ability to prioritize tasks are essential for navigating these challenges effectively. Collaboration with household staff, contractors, and the principal is key to ensuring smooth daily operations and maintaining a harmonious work environment.

What is the difference between Estate Manager Personal Assistant vs Estate Secretary?

AspectEstate Manager Personal AssistantEstate Secretary
CredentialsRelevant administrative experience, possibly certifications in office managementAdministrative or secretarial qualifications often preferred
Work EnvironmentPrivate estates, luxury properties, high-net-worth householdsEstate offices, property management firms, or private estates
Employer & IndustryEstate managers, high-net-worth individuals, luxury property ownersEstate management teams, property administrators, or estate owners
Search & Comparison IntentRoles supporting estate management, personal assistance, and administrative tasksAdministrative support roles within estate settings

The Estate Manager Personal Assistant primarily provides personalized administrative support to estate managers, handling scheduling, correspondence, and coordination. An Estate Secretary typically focuses on clerical duties, document management, and general administrative tasks within estate offices. While both roles require strong organizational skills, the Personal Assistant role is more tailored to supporting high-level estate operations and personal needs.

What are popular job titles related to Estate Manager Personal Assistant jobs in Indiana?

For Estate Manager Personal Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Estate Manager Personal Assistant jobs in Indiana look for?

The top searched job categories for Estate Manager Personal Assistant jobs in Indiana are:

Estate Manager Personal Assistant jobs near you

Property Assistant- Real Estate

Hendricks Commercial Properties/Geronimo Hospitality Group

Indianapolis, IN • On-site

$18.75 - $24.50/hr

Full-time

Medical, Retirement, PTO

Re-posted 7 days ago

Job description

Description

JOIN A TEAM THAT VALUES PEOPLE 

At Hendricks Commercial Properties, we value people who value people. We believe in creating environments where communities thrive, and we encourage our team to embrace the freedom to do amazing things. We didn't come this far to only come this far-join us in making a real impact. 


OUR COMMITMENT TO YOU 

We offer more than just a job. Our benefits include flexible work hours, a free Beloit Club membership for employees at our Beloit headquarters, Employee Discounts, Paid Time Off, Training & Development Opportunities, 401K Match, Medical Benefits, 24/7 Online Care, and Pet Insurance. You'll also enjoy working in a beautifully designed office, situated in a dynamic downtown area with access to great amenities that enhance your day-to-day experience. At Hendricks, you'll have the opportunity to teach what you know and learn what you don't-and community matters here. 


BE THE CEO OF YOUR JOB 

The Property Assistant position is responsible for supporting regional operational infrastructure across Real Estate Operations. This role ensures accurate system administration, documentation control, vendor compliance tracking, fleet coordination, and project tracking within an assigned region.


Your ability to own your work and drive success will make a direct impact on the communities we serve.


 YOUR KEY RESPONSIBILITIES   

  • Administrator for regional work order and purchase order systems
  • Oversees regional invoice routing and documentation accuracy withing established workflows
  • Maintains contractor insurance documentation and vendor compliance record
  • Organized and submits required inspections, warranties, and compliance documentation into designated systems
  • Manages regional master files including purchase orders, completed capital projects, and maintenance documentation
  • Maintains regional project tracking logs and generates reminders for time-sensitive initiatives
  • Oversees leased fleet coordination including tracking, invoicing organization, fuel documentation, and reporting support
  • Supports regional budget planning by organizing fleet and operational data as requested by leadership
  • Completes day-to-day tracking of paperwork and data entry.
  • Manages door and access control coordination for tenants and employees within assigned region
  • Oversees security camera system coordination within assigned region
  • Reviews and monitors system data integrity within Yardi and related operational platforms
  • Assists in preparation of regional operational reporting packages as requested
  • Coordinates cross-functional meetings, documentation, and follow-up tracking for regional initiatives
  • Supports both Facilities Directors and Real Estate Managers with regional administrative projects
  • Completes day-to-day tracking of paperwork and data entry
  • Assists with miscellaneous regional projects as assigned
  • All other duties as assigned

COMPENSATION 

This position offers a competitive starting salary, with opportunities for growth based on performance and tenure. Hard work matters, and we reward it. 


HCP24

Requirements

 QUALIFICATIONS REQUIRED  Education 

  • High school diploma or equivalent

Experience and/or Training 

  • Strong organizational and administrative experience
  • Experience coordination documentation, compliance, or system administration
  • Strong written and
  • Ability to manage multiple priorities independently
  • Strong commitment to a team-oriented approach.
  • Strong personal skills to interact with tenants, vendors, contractors, and HCP Management

Technology/Equipment 

  •  Proficiency in Microsoft Office including Word, Excel, and Outlook. 

PREFERRED QUALIFICATIONS 

Education Degree from a two or four-year college or university.

Experience and/or Training with Yardi software


MANDATORY REQUIREMENT 

  • U.S. Work Authorization (required). 

CHALLENGE ACCEPTED? At Hendricks Commercial Properties, we don't just keep our word, we make an impact. If you're ready to be the CEO of your job, embrace the freedom to do amazing things, and take your career to the next level, we'd love to have you on our team.  

Apply