ZipRecruiter

Log In

1

Estate Assistant Jobs in Florida (NOW HIRING)

Illustrated Properties Real Estate Company

Be Seen First

Real Estate Manager/Assistant

Stuart, FL · On-site

Office Manager/Real estate assistant. 1 salespersons office within a large real estate organization. Real estate background is critical. Real estate license is mandatory. Pay is negotiable depending ...

PLACE

Real Estate Sales Assistant

Miami, FL · On-site

$45K - $65K/yr

We are looking for a Real Estate Assistant to join our growing team, playing a key role in client follow-ups, lead conversion, and daily operational support-all while earning commissions on completed ...

JRG Partners

Commercial Real Estate Paralegal

Tampa, FL · On-site

$70K/yr

We have been retained by a Tier 1 National law firm that has an opening in their Tampa office for a full-time Commercial Real Estate Assistant/Paralegal. Position requires 2+ years of experience in a ...

PLACE

Showing Assistant Real Estate

Margate, FL · On-site

$25K - $49K/yr

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

PLACE

Showing Assistant Real Estate

Aventura, FL · On-site

$25K - $49K/yr

Summary Join us as a Showing Assistant and elevate your career by collaborating with our committed team. Acquire practical real estate experience while mastering the Keller Williams models and ...

PLACE

Showing Assistant Real Estate

Tamarac, FL · On-site

$25K - $49K/yr

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

Place

Showing Assistant Real Estate

Boynton Beach, FL · On-site

Summary Join our team as a Showing Assistant and take the next step in your real estate career. Work closely with experienced professionals, gain practical industry experience, and learn Keller ...

PLACE

Showing Assistant Real Estate

Coral Springs, FL · On-site

$25K - $49K/yr

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

PLACE

Showing Assistant Real Estate

Aventura, FL · On-site

$25K - $49K/yr

Summary Join our team as a Showing Assistant and take the next step in your real estate career. Work closely with experienced professionals, gain practical industry knowledge, and develop a strong ...

PLACE

Showing Assistant Real Estate

North Lauderdale, FL · On-site

$25K - $49K/yr

Summary Join our team as a Showing Assistant and take the next step in your real estate career. Work closely with experienced professionals, gain practical industry experience, and develop a strong ...

PLACE

Showing Assistant Real Estate

Coral Springs, FL · On-site

$25K - $49K/yr

Summary Join our team as a Showing Assistant and take the next step in your real estate career. Work closely with experienced professionals, gain practical industry experience, and develop a strong ...

Place

Showing Assistant Real Estate

Boca Raton, FL · On-site

Summary Join our team as a Showing Assistant and take the next step in your real estate career. Work closely with experienced professionals, gain practical industry experience, master Keller Williams ...

PLACE

Showing Assistant Real Estate

Pompano Beach, FL · On-site

$25K - $49K/yr

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

PLACE

Showing Assistant Real Estate

Margate, FL · On-site

$25K - $49K/yr

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

next page

Showing results 1-20

All JobsEstate JobsEstate Assistant JobsEstate Assistant Jobs in Florida

Estate Assistant information

What is an estate assistant?

Estate Assistants are professionals who support the management and daily operations of private estates, large properties, or residences. Their duties often include administrative tasks, coordinating maintenance, managing household staff, scheduling events, and ensuring the property runs smoothly. They may also handle vendor relationships, oversee budgets, and assist with personal errands for the estate owners. The specific responsibilities can vary depending on the size and needs of the estate. Estate Assistants help ensure that all aspects of the property are well-organized and efficiently managed.

What are the key skills and qualifications needed to thrive as an estate assistant?

To thrive as an Estate Assistant, you need strong organizational abilities, attention to detail, and experience in property management or administration, often supported by a relevant diploma or certificate. Familiarity with property management software, scheduling systems, and basic bookkeeping tools is commonly required. Excellent communication, discretion, and problem-solving skills help you effectively support estate operations and interact with clients, staff, and vendors. These skills are essential for ensuring the smooth running of estate activities and maintaining high standards of service and confidentiality.

What are some typical challenges estate assistants face when managing multiple properties, and how can they effectively prioritize tasks?

Estate Assistants often juggle responsibilities across several properties, including coordinating maintenance, managing vendor relationships, and handling administrative duties. The main challenge is staying organized and responsive to urgent needs while maintaining routine tasks. Effective prioritization involves using digital tools for scheduling, maintaining clear communication with property managers and owners, and regularly reviewing task lists to address time-sensitive issues promptly. Building strong relationships with reliable vendors and staying proactive with preventive maintenance can also help minimize unexpected emergencies.

What is the difference between Estate Assistant vs Property Manager?

AspectEstate AssistantProperty Manager
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in property managementRelevant certifications like CAM or CPM often preferred
Work EnvironmentAssists estate staff, works in residential or commercial estates, often in support rolesOversees property operations, interacts directly with tenants and vendors
Employer & IndustryReal estate firms, estate management companies, private estatesReal estate firms, property management companies, commercial and residential sectors

The main difference is that an Estate Assistant provides support within estate operations, while a Property Manager takes on broader responsibilities including tenant relations and property maintenance. Both roles require similar credentials but differ in scope and responsibilities.

What do I need to be an estate assistant?

To become an estate assistant, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and the ability to handle administrative tasks. Experience with property management software and basic knowledge of real estate practices can be beneficial. Some positions may require background checks or certifications depending on the employer.

What are the most commonly searched types of Estate jobs in Florida?

The most popular types of Estate jobs in Florida are:

What cities in Florida are hiring for Estate Assistant jobs?

Cities in Florida with the most Estate Assistant job openings:

Estate Assistant jobs near you
Infographic showing various Estate Assistant job openings in Florida as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Real Estate Assistant

Picht & Sons Real Estate

Tallahassee, FL

Full-time

Medical, Retirement, PTO

Posted 7 days ago

Job description

Picht & Sons is looking for a Real Estate Assistant who can help keep the everyday details of our real estate business organized. This isn't a position where you'll spend the entire day doing the same administrative task. One morning may involve preparing paperwork for a new listing, while the afternoon could be spent coordinating a showing, checking on an inspection, or following up on documents needed for a closing.


We need someone dependable who notices what's missing and takes care of it before it slows down a transaction.


Day-to-Day Work


  • Assist agents with new listings, property information, photos, documents, and marketing materials.
  • Schedule property showings, inspections, appointments, and closing-related activities.
  • Keep transaction files organized from listing or offer through closing.
  • Communicate with buyers, sellers, agents, lenders, inspectors, title companies, and other parties when information or documents are needed.
  • Prepare routine real estate forms and correspondence for agent review.
  • Update property listings and make sure information such as pricing, availability, and property details stays accurate.
  • Follow up on signatures, inspection reports, disclosures, and other outstanding paperwork.
  • Help agents stay on top of important transaction dates and deadlines.
  • Answer calls and inquiries and make sure messages reach the right person.
  • Provide general office support when the real estate or property management team needs an extra hand.


What We're Looking For


  • Previous experience in real estate, property management, an administrative office, or a similar environment is preferred.
  • Someone organized enough to keep several transactions moving without mixing up the details.
  • Clear and professional communication by phone and email.
  • Comfortable working with documents, calendars, spreadsheets, and real estate software.
  • Good follow-through and the confidence to ask questions when something doesn't look right.
  • Knowledge of the Tallahassee real estate market is helpful.
  • A Florida real estate license is a plus but not required for administrative duties that do not require licensure.


Benefits


  • Competitive salary based on experience.
  • Paid vacation and personal time.
  • Paid company holidays.
  • Health insurance options.
  • Retirement plan options.
  • Training and professional development.
  • Exposure to both real estate sales and property management.
  • Opportunity to move into transaction coordination, property management, leasing, or other real estate positions as experience grows.