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Estate Assistant Jobs in Florida (NOW HIRING)

JRG Partners

Commercial Real Estate Paralegal

Tampa, FL · On-site

$70K/yr

We have been retained by a Tier 1 National law firm that has an opening in their Tampa office for a full-time Commercial Real Estate Assistant/Paralegal. Position requires 2+ years of experience in a ...

PLACE

Real Estate Sales Assistant

Miami, FL · On-site

$45K - $65K/yr

We are looking for a Real Estate Assistant to join our growing team, playing a key role in client follow-ups, lead conversion, and daily operational support-all while earning commissions on completed ...

PLACE

Showing Assistant Real Estate

Boynton Beach, FL · On-site

$25K - $49K/yr

Summary Join us as a Showing Assistant and elevate your career by collaborating with our committed team. Acquire practical real estate experience while mastering the Keller Williams models and ...

PLACE

Showing Assistant Real Estate

Coral Springs, FL · On-site

$25K - $49K/yr

Summary Join us as a Showing Assistant and elevate your career by collaborating with our committed team. Acquire practical real estate experience while mastering the Keller Williams models and ...

Place

Showing Assistant Real Estate

Aventura, FL · On-site

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

Place

Showing Assistant Real Estate

Coral Springs, FL · On-site

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

PLACE

Showing Assistant Real Estate

Boynton Beach, FL · On-site

$25K - $49K/yr

Summary Join us as a Showing Assistant and elevate your career by collaborating with our committed team. Acquire practical real estate experience while mastering the Keller Williams models and ...

Place

Showing Assistant Real Estate

Tamarac, FL · On-site

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

PLACE

Showing Assistant Real Estate

Sunrise, FL · On-site

$25K - $49K/yr

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

PLACE

Showing Assistant Real Estate

Boynton Beach, FL · On-site

$25K - $49K/yr

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

PLACE

Showing Assistant Real Estate

Parkland, FL · On-site

$25K - $49K/yr

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

PLACE

Showing Assistant Real Estate

Fort Lauderdale, FL · On-site

$25K - $49K/yr

Summary Join us as a Showing Assistant and elevate your career by collaborating with our committed team. Acquire practical real estate experience while mastering the Keller Williams models and ...

PLACE

Showing Assistant Real Estate

Aventura, FL · On-site

$25K - $49K/yr

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

Place

Showing Assistant Real Estate

Boynton Beach, FL · On-site

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

PLACE

Showing Assistant Real Estate

Coral Springs, FL · On-site

$25K - $49K/yr

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

PLACE

Showing Assistant Real Estate

Coral Springs, FL · On-site

$25K - $49K/yr

Summary Become a Showing Assistant and advance your career by working alongside our dedicated team. Gain hands-on real estate experience while learning the Keller Williams models and systems ...

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Estate Assistant information

What are the key skills and qualifications needed to thrive as an estate assistant?

To thrive as an Estate Assistant, you need strong organizational abilities, attention to detail, and experience in property management or administration, often supported by a relevant diploma or certificate. Familiarity with property management software, scheduling systems, and basic bookkeeping tools is commonly required. Excellent communication, discretion, and problem-solving skills help you effectively support estate operations and interact with clients, staff, and vendors. These skills are essential for ensuring the smooth running of estate activities and maintaining high standards of service and confidentiality.

What are some typical challenges estate assistants face when managing multiple properties, and how can they effectively prioritize tasks?

Estate Assistants often juggle responsibilities across several properties, including coordinating maintenance, managing vendor relationships, and handling administrative duties. The main challenge is staying organized and responsive to urgent needs while maintaining routine tasks. Effective prioritization involves using digital tools for scheduling, maintaining clear communication with property managers and owners, and regularly reviewing task lists to address time-sensitive issues promptly. Building strong relationships with reliable vendors and staying proactive with preventive maintenance can also help minimize unexpected emergencies.

What is an estate assistant?

Estate Assistants are professionals who support the management and daily operations of private estates, large properties, or residences. Their duties often include administrative tasks, coordinating maintenance, managing household staff, scheduling events, and ensuring the property runs smoothly. They may also handle vendor relationships, oversee budgets, and assist with personal errands for the estate owners. The specific responsibilities can vary depending on the size and needs of the estate. Estate Assistants help ensure that all aspects of the property are well-organized and efficiently managed.

What is the difference between Estate Assistant vs Property Manager?

AspectEstate AssistantProperty Manager
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in property managementRelevant certifications like CAM or CPM often preferred
Work EnvironmentAssists estate staff, works in residential or commercial estates, often in support rolesOversees property operations, interacts directly with tenants and vendors
Employer & IndustryReal estate firms, estate management companies, private estatesReal estate firms, property management companies, commercial and residential sectors

The main difference is that an Estate Assistant provides support within estate operations, while a Property Manager takes on broader responsibilities including tenant relations and property maintenance. Both roles require similar credentials but differ in scope and responsibilities.

What are the most commonly searched types of Estate jobs in Florida? The most popular types of Estate jobs in Florida are:
What cities in Florida are hiring for Estate Assistant jobs? Cities in Florida with the most Estate Assistant job openings:
Estate Assistant jobs near you
Infographic showing various Estate Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Real Estate Assistant

Sarasota Gulf Coast Homes, REALTORS® with Keller Williams

Sarasota, FL

$90K/yr

Full-time

Re-posted 11 days ago

Job description

Sarasota Gulf Coast Homes, REALTORS with Keller Williams, presents an unparalleled opportunity for those interested in forging a career and expanding in the Real Estate sector.


We are an extremely active and successful real estate team seeking to fill the position of a professional and motivated Administrative Assistant.


The ideal candidate will be responsible for:

  • Scheduling showings.
  • Providing assistance at showings.
  • Handling inspection coordination.
  • Managing databases.
  • Assisting with contracts.
  • Sourcing clients.
  • Completing other Real Estate–related tasks.


Applicants should be enthusiastic about organizing, planning, and overcoming fresh challenges.


Requirements:

  • Current Florida Real Estate License.
  • Residence within Sarasota and Manatee counties.
  • Ability to work in a fast-paced environment.
  • Full-time availability (occasional local travel required).
  • Experience in Real Estate is required for this role


Applicants must reside within Sarasota or Manatee counties.

Compensation:

$65,000 - $90,000 yearly


Responsibilities:
  • The ideal candidate must reside in the Sarasota and Bradenton Areas.
  • Database management.
  • Responsibilities include assisting the agent in scheduling properties for clients and supporting the lead sales agent with showings.
  • Generate business by engaging in prospecting activities and reverse prospecting on listings.
  • Verify property information and provide it to relevant parties.
  • Prepare contracts and addenda for lead sales agents as needed.
  • Collect reviews from past clients for feedback purposes.
  • Attend inspections, appraisals, and closings when required.
  • Collaborate with the transaction coordinator to ensure a seamless closing process.
  • Expect to work 40 hours a week with some travel within Sarasota/Manatee counties.
  • Oversee daily communication within the CRM system.
  • Occasionally assist on weekends.
  • Only candidates residing in Sarasota/Manatee Counties and actively licensed should apply.

Qualifications:
  • Must be a resident of Sarasota/Manatee Counties to apply for the position.
  • Candidates should demonstrate thoroughness and attention to detail.
  • Must hold an active Florida Real Estate License.
  • Customer service experience is required.
  • Passion for learning and growing within the Real Estate field.
  • Should have honesty, trustworthiness, and be detail-oriented.
  • The ideal candidate must be interested in Real Estate and expanding their knowledge.
  • The position requires in-person work; no remote options are available.

About Company

Sarasota Gulf Coast Homes, Realtors with Keller Williams, is one of the nation's top 1.5% of real estate teams. They have closed over 1,000 transactions and over 500 million in Real Estate volume. They are looking for the right local candidates to continue to help them grow and, in return, help grow members within their organization.

Keller Williams Realty, Inc. is the #1 Real Estate Company in the U.S.A., the #1 Training Company in the World across all industries, as named by Training Magazine, and named the #1 Happiest Company to Work For in 2018 by Forbes. Keller Williams is the largest real estate franchise company in the World, with over 190,000 associates globally. We list more properties, sell more properties, and write more contracts than any other real estate company.