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Epic Scheduling Jobs in Wisconsin (NOW HIRING)

Insight Global

Patient Service Representative

Wausau, WI · On-site

$18 - $25/hr

Coordinate and schedule patient appointments through EPIC * Monitor EPIC in-baskets and support clinical workflows * Complete general administrative duties including data entry, fax management, mail ...

MCHC

Epic Support Analyst (ESA)

Milwaukee, WI · On-site

$55K - $65K/yr

Epic Support Analyst Position Summary The Epic Support Analyst is responsible for supporting ... scheduling settings, printing configurations, and other application settings. * Support data ...

MCHC

Epic Support Analyst (ESA)

Milwaukee, WI

Epic Support Analyst Position Summary The Epic Support Analyst is responsible for supporting ... scheduling settings, printing configurations, and other application settings. * Support data ...

WILDWOOD FAMILY CLINIC

Medical Receptionist

Madison, WI

$16.75 - $20.25/hr

Schedule and confirm patient appointments using the clinic's electronic health record system, with a preference for Epic experience. * Maintain patient records and ensure confidentiality in ...

ThedaCare

Epic Analyst II

Appleton, WI · On-site

EPIC/Specified Application Certification(s) PHYSICAL DEMANDS: * Ability to move freely (standing ... Scheduled Weekly Hours: 30 Scheduled FTE: 0.75 Location: Corporate - 222 Building - Appleton ...

Mercyhealth

Receptionist - Optical Clinic

Lake Geneva, WI · On-site

$17.92 - $26.88/hr

Epic Scheduling and Registration * Schedules patient appointments. * Responsible for EMR-Electronic Medical Records registration -check-in processes in Epic. * Loads, verifies and updates patient ...

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Epic Scheduling information

See Wisconsin salary details

$30.3K

$65.6K

$149.4K

How much do epic scheduling jobs pay per year?

As of Aug 8, 2026, the average yearly pay for epic scheduling in Wisconsin is $65,597.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,400.00 and $75,200.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Epic Scheduling specialist?

To excel as an Epic Scheduling Specialist, you need a solid understanding of healthcare scheduling workflows, attention to detail, and familiarity with patient registration processes, often supported by an Epic certification. Proficiency with the Epic scheduling module and related electronic health record (EHR) systems is typically required. Strong communication, problem-solving abilities, and customer service skills help you effectively coordinate appointments and address patient or provider concerns. These skills ensure efficient scheduling operations, minimize errors, and contribute to a positive patient experience in healthcare settings.

What are some common challenges faced by professionals working in Epic Scheduling, and how can they be addressed?

Professionals in Epic Scheduling often encounter challenges related to managing last-minute appointment changes, ensuring provider availability, and preventing scheduling conflicts. Navigating complex workflows and adapting to updates in the Epic system can also be demanding. Addressing these challenges requires strong attention to detail, effective communication with clinical staff, and ongoing training to stay current with software enhancements. Collaborating closely with healthcare teams helps streamline processes and maintain high levels of patient care and satisfaction.

What is the difference between Epic Scheduling vs Epic Analysts?

AspectEpic SchedulingEpic Analysts
CredentialsKnowledge of Epic Scheduling modules, certifications often preferredEpic certifications, clinical or technical background
Work EnvironmentHealthcare settings, hospitals, clinicsHealthcare IT teams, hospital systems
Job FocusManaging appointment and resource scheduling within EpicAnalyzing, configuring, and optimizing Epic systems
Common UsageScheduling patient appointments and staff shiftsSupporting Epic system implementation and troubleshooting

Epic Scheduling specialists focus on managing and configuring scheduling modules within Epic systems, ensuring efficient appointment and resource management. Epic Analysts, on the other hand, analyze and optimize Epic workflows, often working on system configurations, troubleshooting, and supporting Epic implementations. While both roles require Epic certifications and healthcare industry knowledge, their core responsibilities differ—one centers on scheduling operations, the other on system analysis and support.

What are popular job titles related to Epic Scheduling jobs in Wisconsin? For Epic Scheduling jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Epic Scheduling jobs in Wisconsin look for? The top searched job categories for Epic Scheduling jobs in Wisconsin are:
What cities in Wisconsin are hiring for Epic Scheduling jobs? Cities in Wisconsin with the most Epic Scheduling job openings:
Epic Scheduling jobs near you
Infographic showing various Epic Scheduling job openings in Wisconsin as of August 2026, with employment types broken down into 75% Full Time, and 25% Contract. Highlights an 100% In-person job distribution, with an average salary of $65,597 per year, or $31.5 per hour.

Scheduling Access Representative

Children's Wisconsin

West Allis, WI

Full-time

Posted 9 days ago

Children's Wisconsin rating

7.6

Company rating: 7.6 out of 10

Based on 66 frontline employees who took The Breakroom Quiz

256th of 1,055 rated hospitals

Job description

At Children's Wisconsin, we believe kids deserve the best.

Children's Wisconsin is a nationally recognized health system dedicated solely to the health and well-being of children. We provide primary care, specialty care, urgent care, emergency care, community health services, foster and adoption services, child and family counseling, child advocacy services and family resource centers. Our reputation draws patients and families from around the country.

We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country. If you want to work for an organization that makes a difference for children and families, and encourages you to be at your best every day, please apply today.

Please follow this link for a closer look at what it's like to work at Children's Wisconsin:https://www.instagram.com/lifeatcw/

Job Description

Job Summary:
This role is an active member of the access team and works to welcome patient families to Children's Medical Group for appointment scheduling following the scheduling modules and serves as liaison between patient families and the clinic. This position reports to the CMG Contact Center Supervisor and collaborates with the Regional Access Specialist and clinic leadership for optimal outcomes.
Essential Functions:

  • Provides exceptional patient experience by assisting patients, parents, providers and other staff, providing access services following scheduling modules and Patient Experience Promise.

  • Utilizes EPIC scheduling applications and work queues to facilitate appointment scheduling, wait list management, reschedule list, cancelled appointments, registration work queues, patient communication/texting platform and In Basket Review.

  • Support registration of patients and/or legal guardians with a MyChart account and access.

  • Secures appropriate release of information authorization; maintains HIPPA compliance.

  • Enters all registration information accurately and completely per Appointment Scheduling Module and Complete Registration Document. This includes obtaining demographics, proper consent, insurance cards/information, as applicable, etc. Ensures entire checklist is completed.

  • Maintains proficiency with EPIC and other applications or competencies as required.

  • Responsible for understanding and adhering to the Children's Organizational Code of Ethics and for ensuring that personal actions, and the actions of employees supervised, comply with the policies, regulations and laws applicable to Children's business.

Education:

  • High School graduate or Certificate of General Educational Development (GED) or High School Equivalency Diploma (HSED) Required

Experience:

  • less than 1 year related work experience in a healthcare setting Preferred

  • Related work experience within a contact/call center setting Preferred

Knowledge, Skills and Abilities:

  • Knowledge of medical terminology, medical menu software, medical billing, patient scheduling and business office procedures preferred.

  • Requires excellent interpersonal skills in order to assist patients, parents, and physicians and other staff.

  • Requires good concentration skills in order to serve a variety of people in a fast paced environment and to handle incoming calls in an efficient and accurate manner.

  • Required flexibility in order to prioritize efforts to meet needs of the patients, parents, physicians and other staff.

  • Ability to work independently with limited in-person oversight while meeting quality metrics and identified measures.

  • Requires the ability to sit for extended period of time while performing duties.

  • May be required to stand for extended periods of time and may be required to lift up to 25 pounds.

  • Ability to assist and support other primary care locations as requested by leaders and/or the Children's Medical Group float policy.

Required for All Jobs:

  • This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that may be requested in the performance of this job.

  • Employment is at-will. This document does not create an employment contract, implied or otherwise.

Children's Wisconsin is an equal opportunity / affirmative action employer. We are committed to creating a diverse and inclusive environment for all employees. We treat everyone with dignity, respect, and fairness. We do not discriminate against any person on the basis of race, color, religion, sex, gender, gender identity and/or expression, sexual orientation, national origin, age, disability, veteran status, or any other status or condition protected by the law.

Certifications/Licenses:

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