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Epic Scheduling Jobs in Madison, WI (NOW HIRING)

WILDWOOD FAMILY CLINIC

Medical Receptionist

Madison, WI · On-site

$16.75 - $20.25/hr

Schedule and confirm patient appointments using the clinic's electronic health record system, with a preference for Epic experience. * Maintain patient records and ensure confidentiality in ...

Mercy Health System

Receptionist

Janesville, WI · On-site

$16.89 - $26.88/hr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

Epic Scheduling and Registration * Schedules patient appointments * Responsible for EMR Electronic Medical Records registration check-in processes in Epic . * Loads, verifies and updates patient ...

NurseStar Medical Partners

Travel L/D RN (Nights)

Portage, WI · On-site

$2.2K - $2.4K/yr

  • Medical

  • Dental

  • Vision

  • PTO

EPIC Schedule: 3x12's * 6:30p - 7:00a * 30 minute lunch is required * 36 hours guaranteed * Weekend Rotation: 2 weekends out of 4 - as needed Holiday Rotation: every 4th weekend Additional shifts MAY ...

Mercyhealth

Cardiac Procedure/Testing Scheduler

Janesville, WI · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

Checks exam orders in Epic. * Work closely with physicians, nurses, and technologists to coordinate ... When scheduling uses read back method when taking orders and setting up appointments Education and ...

SSM Health

Medical Assistant

Madison, WI · On-site

$18 - $23/hr

... Epic). Schedule: Days only Monday - Friday No nights, weekends or holidays A Well-qualified candidate will be: • Comfortable with hands on patient care • Open to new experiences and new ...

Intermountain Health

PB Coder

Madison, WI · On-site

$28.06 - $44.20/hr

Navigates Epic EMR, including applicable reports and work queues * Communicates with providers via ... Utah Scheduled Weekly Hours: 40 The hourly range for this position is listed below. Actual hourly ...

SSM Health

Licensed Practical Nurse

Verona, WI · On-site

$26.25 - $35.75/hr

... Epic). Schedule: • Monday through Friday- shifts will vary between 7:00am-5:00pm • No nights, weekends, or holidays A Well-qualified candidate will be: • Comfortable with hands on patient care ...

Intermountain Health

PB Coding Coordinator

Madison, WI · On-site

$31.01 - $48.84/hr

Understand the Medicare Physician Fee Schedule * Communicate coding/denial trends and provider education opportunities to coding leadership. * Communicate effectively with providers via Epic in ...

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All JobsEpic Scheduling JobsEpic Scheduling Jobs in Madison, WI

Epic Scheduling information

See Madison, WI salary details

$30.2K

$65.5K

$149.1K

How much do epic scheduling jobs pay per year?

As of Aug 19, 2026, the average yearly pay for epic scheduling in Madison, WI is $65,485.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,300.00 and $75,100.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Epic Scheduling specialist?

To excel as an Epic Scheduling Specialist, you need a solid understanding of healthcare scheduling workflows, attention to detail, and familiarity with patient registration processes, often supported by an Epic certification. Proficiency with the Epic scheduling module and related electronic health record (EHR) systems is typically required. Strong communication, problem-solving abilities, and customer service skills help you effectively coordinate appointments and address patient or provider concerns. These skills ensure efficient scheduling operations, minimize errors, and contribute to a positive patient experience in healthcare settings.

What are some common challenges faced by professionals working in Epic Scheduling, and how can they be addressed?

Professionals in Epic Scheduling often encounter challenges related to managing last-minute appointment changes, ensuring provider availability, and preventing scheduling conflicts. Navigating complex workflows and adapting to updates in the Epic system can also be demanding. Addressing these challenges requires strong attention to detail, effective communication with clinical staff, and ongoing training to stay current with software enhancements. Collaborating closely with healthcare teams helps streamline processes and maintain high levels of patient care and satisfaction.

What is the difference between Epic Scheduling vs Epic Analysts?

AspectEpic SchedulingEpic Analysts
CredentialsKnowledge of Epic Scheduling modules, certifications often preferredEpic certifications, clinical or technical background
Work EnvironmentHealthcare settings, hospitals, clinicsHealthcare IT teams, hospital systems
Job FocusManaging appointment and resource scheduling within EpicAnalyzing, configuring, and optimizing Epic systems
Common UsageScheduling patient appointments and staff shiftsSupporting Epic system implementation and troubleshooting

Epic Scheduling specialists focus on managing and configuring scheduling modules within Epic systems, ensuring efficient appointment and resource management. Epic Analysts, on the other hand, analyze and optimize Epic workflows, often working on system configurations, troubleshooting, and supporting Epic implementations. While both roles require Epic certifications and healthcare industry knowledge, their core responsibilities differ—one centers on scheduling operations, the other on system analysis and support.

What are popular job titles related to Epic Scheduling jobs in Madison, WI?

For Epic Scheduling jobs in Madison, WI, the most frequently searched job titles are:

What job categories do people searching Epic Scheduling jobs in Madison, WI look for?

The top searched job categories for Epic Scheduling jobs in Madison, WI are:

What cities near Madison, WI are hiring for Epic Scheduling jobs?

Cities near Madison, WI with the most Epic Scheduling job openings:

Epic Scheduling jobs near you
Infographic showing various Epic Scheduling job openings in Madison, WI as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, and 4% Contract. Highlights an 79% Physical, 1% Hybrid, and 20% Remote job distribution, with an average salary of $65,485 per year, or $31.5 per hour.

Medical Receptionist

WILDWOOD FAMILY CLINIC

Madison, WI • On-site

$16.75 - $20.25/hr

Full-time

Re-posted 18 days ago

Job description

Purpose of the Position: The Clinic Receptionist at WILDWOOD FAMILY CLINIC is responsible for providing exceptional customer service and administrative support to ensure smooth operations within the clinic. This role serves as the first point of contact for patients and visitors, managing appointments, and facilitating communication between patients and healthcare providers.

Essential Functions:

  1. Greet patients and visitors warmly and professionally, ensuring a welcoming environment.
  2. Manage incoming calls, emails, and inquiries, providing accurate information and directing them to the appropriate departments.
  3. Schedule and confirm patient appointments using the clinic's electronic health record system, with a preference for Epic experience.
  4. Maintain patient records and ensure confidentiality in accordance with clinic policies and regulations.
  5. Assist patients with check-in and check-out procedures, including verifying insurance information and processing payments.
  6. Coordinate with healthcare providers and staff to ensure efficient patient flow and address any scheduling conflicts.
  7. Handle administrative tasks such as filing, photocopying, and data entry as needed.
  8. Address patient concerns and complaints with empathy and professionalism, escalating issues to management when necessary.
  9. Maintain a clean and organized reception area to enhance the patient’s experience.
  10. Participate in team meetings and contribute to continuous improvement initiatives within the clinic.

Required Education:
- High school diploma or equivalent
Required Experience:

  • Previous experience in a customer service or receptionist role, preferably within a healthcare setting
  • Familiarity with scheduling appointments and managing patient records
  • 2 years of Epic scheduling experience
  • Inbound/Outbound phone call experience


Required Skills and Abilities:
- Sound communication skills
- Proficiency in using office equipment such as computers, fax machines, and telephones
- Ability to multitask and prioritize tasks effectively in a fast-paced environment
- Strong organizational skills and attention to detail
Preferred Skills and Abilities:
- Experience with Epic or other electronic health record (EHR) systems
- Knowledge of medical terminology
- Ability to handle confidential information with discretion
- Bilingual abilities are a plus

Experience in Medical Insurance preferred

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