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Entry Level Transaction Coordinator Jobs in Arizona

Meritage Homes Corporation

Sales Associate

Tucson, AZ · On-site

$13 - $17.50/hr

In addition, the Sales Associate provides transaction coordination and operational support to the ... Meritage is committed to building energy-efficient and affordable entry-level and first move-up ...

Meritage Homes

Sales Associate

Tucson, AZ · On-site

$12.50 - $17/hr

In addition, the Sales Associate provides transaction coordination and operational support to the ... Meritage is committed to building energy-efficient and affordable entry-level and first move-up ...

Meritage Homes Corporation

Sales Associate

Tucson, AZ

$13 - $17.50/hr

In addition, the Sales Associate provides transaction coordination and operational support to the ... Meritage is committed to building energy-efficient and affordable entry-level and first move-up ...

APS

ECC BA Operator Trainee

Phoenix, AZ · On-site

$16.25 - $19.50/hr

Strong communication and coordination skills with system marketers, especially around unit ... Continue educational and professional development beyond the level of basis (entry level) training.

Arizona Public Service

ECC BA Operator Trainee

Phoenix, AZ · On-site

$16.25 - $19.50/hr

Strong communication and coordination skills with system marketers, especially around unit ... Continue educational and professional development beyond the level of basis (entry level) training.

Craft Culinary Concepts

Cashier - Cactus Yards

Gilbert, AZ · On-site

$10.50 - $14.50/hr

Make a real impact, especially on game days and events! We're hiring a part-time, entry-level ... This role processes guest transactions, assists with food and beverage service, and helps maintain ...

All JobsTransaction JobsEntry Level Transaction Coordinator JobsEntry Level Transaction Coordinator Jobs in Arizona

Entry Level Transaction Coordinator information

What is an entry level transaction coordinator?

Entry level transaction coordinators are professionals, often in the real estate industry, who assist with managing the administrative tasks involved in property transactions. Their responsibilities typically include coordinating document flow, scheduling appointments, communicating with clients and stakeholders, and ensuring all paperwork is completed accurately and on time. This role is crucial for keeping transactions organized and moving smoothly from contract to closing, making it a great starting point for those interested in real estate or office administration.

What are the key skills and qualifications needed to thrive as an entry level transaction coordinator?

To thrive as an Entry Level Transaction Coordinator, you need strong organizational skills, attention to detail, and a basic understanding of real estate or administrative processes, often supported by a high school diploma or equivalent. Familiarity with customer relationship management (CRM) software, document management systems, and e-signature platforms like DocuSign is typically required. Effective communication, problem-solving, and time management are vital soft skills that help you coordinate with clients, agents, and other stakeholders. These abilities ensure smooth transaction processes, minimize errors, and enhance client satisfaction in a fast-paced real estate environment.

What are some common challenges faced by entry level transaction coordinators, and how can they be effectively managed?

Entry-level Transaction Coordinators often face challenges such as managing multiple deadlines, maintaining accurate documentation, and coordinating communication between various parties like buyers, sellers, agents, and lenders. Effective time management and organizational skills are key to handling these responsibilities. Utilizing transaction management software and developing clear communication channels within the team can significantly improve workflow and reduce errors. Seeking mentorship from experienced colleagues can also help you navigate complex situations as you build confidence in the role.

What is the difference between Entry Level Transaction Coordinator vs Real Estate Assistant?

AspectEntry Level Transaction CoordinatorReal Estate Assistant
CredentialsNone required, some familiarity with real estate processesNone required, may have real estate license or coursework
Work EnvironmentReal estate offices, title companies, escrow firmsReal estate offices, property management firms
Employer & Industry UsageReal estate brokerages, teams, and agenciesReal estate brokerages, property management companies
Common Search & ComparisonYesYes

While both roles support real estate transactions, an Entry Level Transaction Coordinator primarily manages transaction processes, deadlines, and documentation. A Real Estate Assistant often handles broader administrative tasks, client communication, and marketing. The Transaction Coordinator role is more focused on transaction-specific duties, whereas the Assistant may have a wider range of responsibilities within the real estate office.

What are popular job titles related to Entry Level Transaction Coordinator jobs in Arizona?

For Entry Level Transaction Coordinator jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Entry Level Transaction Coordinator jobs in Arizona look for?

The top searched job categories for Entry Level Transaction Coordinator jobs in Arizona are:

What cities in Arizona are hiring for Entry Level Transaction Coordinator jobs?

Cities in Arizona with the most Entry Level Transaction Coordinator job openings:

Entry Level Transaction Coordinator jobs near you
Infographic showing various Entry Level Transaction Coordinator job openings in Arizona as of August 2026, with employment types broken down into 92% Full Time, and 8% Part Time. Highlights an 77% In-person, and 23% Remote job distribution.

Sales Associate

Meritage Homes Corporation

Tucson, AZ • On-site

$13 - $17.50/hr

Full-time

Re-posted 27 days ago

Job description

Responsibilities
Meritage Homes' Tucson division is hiring a Sales Associate to work across communities in the Northwest area. The Sales Associate serves as a key support partner to the Sales Team by delivering an exceptional customer experience and ensuring smooth administrative coordination throughout the homebuying process. This role is responsible for staffing designated model homes when Sales Counselors are unavailable, welcoming prospective buyers and agents, obtaining and documenting registrations, and facilitating a seamless handoff to the appropriate Sales Counselor.
In addition, the Sales Associate provides transaction coordination and operational support to the Sales Team by assisting with documentation, inspection scheduling, inventory management, MLS & website coordination, and other sales support activities.
This position plays a critical role in maintaining customer satisfaction, supporting sales operations, and enhancing overall team efficiency.
Fundamental Job Duties & Responsibilities:
  • Staff assigned model homes and communities as directed.
  • Welcome prospective buyers and real estate agents visiting Meritage communities.
  • Create positive first impressions through professional customer engagement and rapport building.
  • Accurately register visitors and ensure proper documentation in CRM systems.
  • Facilitate timely introductions and handoffs to the appropriate Sales Counselor for follow-up and sales activities.
  • Provide visitors with basic community, home, floor plan, and neighborhood information.
  • Maintain model homes, sales offices, and community information displays to ensure a professional presentation.
  • Assist Sales Counselors with administrative and transaction-related activities throughout the sales and closing process.
  • Support the collection, organization, and processing of buyer documentation and internal sales paperwork.
  • Coordinate with home inspectors to obtain required insurance documentation and scheduling information.
  • Assist with scheduling inspections and other customer-related appointments.
  • Support communication and coordination with internal departments, mortgage, title, and construction teams as needed.
  • Assist with management and maintenance of available inventory information.
  • Coordinate with the Field Sales Administrator (FSA) and other stakeholders to ensure inventory information is accurately reflected in MLS systems and company websites.
  • Check inventory homes to ensure they are clean and ready for customers and Realtors.
  • Maintain accurate records and ensure timely completion of assigned administrative responsibilities.
  • Utilize company CRM and sales systems to document customer interactions and support sales operations.
  • Assist with special events, community activities, and customer outreach initiatives as directed by leadership.
  • Ensure customer satisfaction by providing responsive, professional, and service-oriented support.

Secondary Responsibilities:
  • Complete all required onboarding and ongoing training.
  • Attend sales meetings and other department meetings as directed.
  • Promote and uphold Meritage Homes' values and customer service standards.
  • Partner effectively with Sales, Mortgage, Construction, Title, Escrow and Corporate Support teams.
  • Perform special projects and other duties as assigned.

Qualifications
Education
  • High School Diploma or equivalent required; Associate's Degree or Bachelor's Degree preferred.

Experience
  • 1-3 years of customer service, sales support, transaction coordination, administrative support, hospitality, real estate, homebuilding, or related experience preferred.
  • Experience in new home sales, real estate, mortgage, title, escrow, or construction industries is a plus.
  • Active & valid AZ Real Estate License required

Technical Skills
  • Strong computer proficiency including Microsoft Outlook, Word, Excel, and CRM systems.
  • Ability to learn sales, inventory, and customer management platforms.
  • Strong attention to detail and document management skills.

Interpersonal & Communication Skills
  • Outstanding customer service skills.
  • Strong verbal and written communication abilities.
  • Professional and welcoming presence when interacting with customers and agents.
  • Ability to build rapport quickly and create a positive customer experience.
  • Strong organizational and follow-through skills.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Team-oriented with the ability to collaborate across departments.

Judgment & Mental Abilities
    • Sound judgment and high level of integrity.
    • Self-motivated and dependable.
    • Strong attention to detail and commitment to accuracy.

#LI-AJ2
Overview
Are you looking for an incredible career opportunity? Then Meritage Homes is the place for you! From the homes we build to the careers we offer, we are focused on delivering a Life.Built.Better.®. Meritage is committed to building energy-efficient and affordable entry-level and first move-up homes across the US. We are looking for candidates who are excited about furthering their careers, as well as bringing their authentic self every day to be part of an inclusive organization. Meritage was certified a Great Place To Work for a second year in a row, and is currently ranked on Fortune's Best Workplaces listings in the categories of Construction, Women and Parents. Meritage has delivered over 200,000 homes in its 40-year history, and has a reputation for its distinctive style, quality construction, and award-winning customer experience. Meritage is looking for professionals who are self-starters and want to help our organization grow by providing new and innovative ideas.
When joining Meritage Homes, you and your career can benefit in several ways, including:
  • A work environment that encourages creativity and innovative ideas from every level
  • An organization that lives by its core values everyday
  • Team atmosphere where every individual is considered a vital asset
  • State of the art technology to provide an optimal working environment
  • A competitive pay structure
  • Strong benefits
  • Flexibility in work-life integration
  • Team-oriented environment where all individuals play an integral role in the company
  • Opportunity to further your career in a growing national organization
  • Maintain a competitive drive to be the best

Apply