Entry Level Project Coordinator Jobs in Santa Rosa, CA

Summary:

VIAVI (NASDAQ: VIAV) is a global provider of network test, monitoring and assurance solutions for telecommunications, cloud, enterprises, first responders, military, aerospace, and railway. VIAVI is also a leader in light management technologies for 3D sensing, anti-counterfeiting, consumer electronics, industrial, automotive, government and aerospace applications.
We are the people behind the products that help keep the world connected at home, school, work, at play, and everywhere in between. VIAVI employees are passionate about supporting customer success and we welcome people who bring their best every day to the company - to question, to collaborate and to push for solutions that will delight our customers.

Duties & Responsibilities:

Overview

We are seeking a motivated, detail-oriented entry-level Project Manager to support project execution within our manufacturing environment. This role works closely with engineering, manufacturing, and cross-functional teams to help plan, coordinate, and track projects from concept through production. It's an excellent opportunity for someone early in their project management career who wants hands-on exposure to product development, process engineering, and manufacturing operations.

Key Responsibilities

Project Coordination & Execution

• Develop and drive the planning, scheduling, budgets and execution of projects which span from proof-of-concept to high-volume production in collaboration with engineers.
• Manage the transition of new products or processes from engineering/R&D into manufacturing.
• Coordinate with suppliers and vendors to support timely procurement and delivery of materials and equipment.
• Track project milestones and flag schedule or budget risks to stakeholders and senior staff.

Cross-Functional Collaboration

• Partner with process and manufacturing engineers to keep projects aligned with requirements and timelines.
• Review specifications, contracts, and drawings to confirm project scope is accurately reflected in plans.
• Translate updates from subject matter experts into clear status reports for stakeholders.

Documentation & Reporting

• Maintain up-to-date project documentation, including schedules, budgets, and status reports.
• Prepare regular progress updates for management and stakeholders.
• Support tracking of project costs and variances against budget.
• Apply structured PM tools and methods (e.g., integrated schedules, PFMEA/DFMEA, Design/Project Reviews).

Communication & Issue Resolution

• Act as a day-to-day point of contact between engineering, manufacturing, and project stakeholders.
• Facilitate project meetings, ensuring clear notes, action item assignment and follow-up on open items.
• Identification of project risks and development of mitigation plans alongside senior project management.
• Escalate issues appropriately and help drive timely resolution.

Pre-Requisites / Skills / Experience Requirements:

Required

• Associate's degree in Business, Engineering, or related field, or 2+ years of relevant project coordination/management experience.
• Strong written and verbal communication skills; able to translate project details for varied audiences.
• Highly organized, with the ability to manage multiple tasks/deadlines in a fast-paced environment.
• Proficiency with Microsoft Office, particularly Excel; familiarity with Microsoft Project a plus.
• Detail-oriented with solid analytical and problem-solving skills.

Preferred

• Prior exposure to a manufacturing, production, or engineering environment (internship experience counts).
• Familiarity with NPI / Stage-Gate product development processes.
• Coursework or certification in project management (e.g., CAPM, PMP-track).

If you have what it takes to push boundaries and seize opportunities, apply to join our team today.

VIAVI Solutions is an equal opportunity and affirmative action employer - minorities/females/veterans/persons with disabilities.

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ITAR:

This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. Persons within the meaning of ITAR. ITAR defines a U.S. Person as a U.S. Citizen or National, U.S. Lawful Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, Refugee, or Temporary Resident granted amnesty.

Job Posting Pay Range:

66,500

to

123,500