Entry Level Office Manager Jobs in Chicago, IL (NOW HIRING)

Entry Level Office Services Clerk

Kluever Law Group, a boutique Chicago law firm is currently seeking a new member to join our team and work within our Office Services Practice Group. The position will be mostly remote, with on-site requirements two afternoons a week. Strong candidates will be able to work independently and be comfortable with a heavy focus on working within a case management system centric atmosphere. The firm has a strong commitment to providing a welcoming environment and encourages the growth and development of its team members, both personally and professionally.

This practice group represents large financial institutions. Workload tasks and responsibilities are largely directed and managed by client’s web-based interfaces and our internal case management systems.

Accuracy, professionalism, and adherence to industry standards are essential. This position runs in a fast-paced environment with tight deadlines and strict standards.
Responsibilities:

• Receptionist Duties – Taking phone calls, documenting case management system, routing calls to appropriate attorney or paralegal.
• Printing and Mailing – Be onsite two days a week to handle printing and mailing needs for the firm.
• Original Document Custodian – Handle original collateral files as they come in to the office, properly log them, ensure their storage in the secure safe, provide them to attorneys for court when required, and return them to clients when no longer needed.
• Court and County Runs – Going to Cook County Court House and Chicago City Hall to drop off or pick up filings, recordings, or other documents when needed.
• Escalations - Identify and escalate unusual or complex issues to supervising attorneys and clients.
• Electronic Filing – Filing pleadings and other court documents electronically.
• Internal and External Communication – Providing clear, professional, and relevant communications to clients, vendors and colleagues via case management systems, phone, and email.

Experience and Skills:

• Detail Oriented - As our clients are federally regulated financial institutions, strict compliance with applicable regulations, policies, procedures, and system processes is required.
• Judgment - Must be comfortable taking the initiative to promptly collaborate with and seek help and input from supervisors, managers, and attorneys.
• Independent - Must be a self-starter, dependable and reliable.
• Multi-Task - After training is completed, you must have the ability to work independently and prioritize various tasks on the workload.
• Technological Competence – Ability to learn and navigate various case management systems. Identify opportunities to improve systems and leverage integrations/automations to streamline workflow.

“Pluses” for Potential Candidates:

• Bachelor's Degree or Associate's Degree preferred
• Experience with eFiling and/or eRecording
• Experience with CaseAware and Microsoft Office
• Experience using financial services case management systems, such as BKFS (LPS), Tempo, and VendorScape
• Experience searching the US Department of Defense website to perform military searches
• Experience in real estate law, reviewing title commitments, processing deeds, or other recordable instruments

All Firm employees and hires are required to pass comprehensive background checks.
Expected work hours are Monday-Friday 8:30am-5:00pm, but we are willing to accommodate and provide some flexibility.

Address: 200 N. LaSalle St., Suite 1880, Chicago, IL 60619
Full-time Employee Benefits include:

• Health insurance
• Paid holidays
• Paid personal time off
• Matching 401(k) contributions
• Dental, Vision, and other insurances available at attractive group rates
• Spouse and family coverage for medical, dental, and vision are also available
• Salary starting at $21.00/hour, with increases based on experience

Kluever Law Group, LLC., is a boutique Chicago-based law firm with a 25-year history of delivering exceptional results for our clients. Specializing in complex litigation, creditor’s rights, and related practice areas, we serve clients throughout Illinois and Wisconsin and have built a strong reputation for excellence, collaboration, and innovation.