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Entry Level Office Assistant Jobs in Rutherford, NJ

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Entry Level Real Estate Assistant

Brooklyn, NY · On-site

$18 - $24.50/hr

... J office. This is an opportunity to launch your career and be mentored by industry professionals ... This is an entry-level position in escrow. Responsibilities may include the following. Other duties ...

The 10th Letter

Entry Level Marketing Assistant

New York, NY

$48K - $59K/yr

... in office administration and organisational management! You, the small buinses forced us forward ... Our Marketing Assistants are the key producers of materials that drive direct business development ...

The 10th Letter

Entry Level Marketing Assistant

New York, NY · On-site

$48K - $59K/yr

... in office administration and organisational management! You, the small buinses forced us forward ... Our Marketing Assistants are the key producers of materials that drive direct business development ...

Robert Half

Accountant - Entry Level

Parsippany, NJ · On-site

$23.75 - $27.50/hr

... platforms. * Assist with accounts payable activities by reviewing invoices, organizing ... Proficiency with Adobe Acrobat and standard computer applications used in office-based accounting ...

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Entry Level Office Assistant information

See Rutherford, NJ salary details

$10

$19

$25

How much do entry level office assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for entry level office assistant in Rutherford, NJ is $19.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.44 and $21.59 per hour, depending on experience, location, and employer.

What are some common challenges faced by entry level office assistants, and how can they be managed?

Entry level office assistants often juggle multiple tasks such as scheduling, data entry, and assisting different team members, which can make prioritization challenging. Adapting to a fast-paced environment and learning new office technologies are typical hurdles. To manage these challenges, it's helpful to communicate proactively with supervisors about priorities, seek clarification when needed, and take advantage of any training offered. Building strong organizational habits early on can also make the transition smoother and set the stage for career growth.

What is the difference between Entry Level Office Assistant vs Administrative Assistant?

AspectEntry Level Office AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalentHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentOffice settings, reception areasOffice environments, often with more administrative responsibilities
Employer & Industry UsageCommon in various industries for basic clerical tasksWidespread in corporate, healthcare, legal, and government sectors
Search & Comparison IntentOften searched by those starting in clerical rolesCompared for roles with more administrative duties

While both roles involve clerical tasks, an Entry Level Office Assistant typically handles basic office support and reception duties, whereas an Administrative Assistant often performs more complex administrative functions, including scheduling and correspondence. The roles overlap but differ mainly in responsibility scope and experience level.

What qualifications do I need to be an entry level office assistant?

Entry level office assistants typically need a high school diploma or equivalent. Basic skills in Microsoft Office programs, good communication, organization, and a professional attitude are also important. Some positions may prefer previous clerical or customer service experience, but formal certifications are generally not required.

What does an entry level office assistant do?

An entry-level office assistant performs various duties in an office. Your responsibilities can vary depending on where you work, but typically focus on providing support for office personnel and operations. As an entry-level office assistant, you perform clerical tasks such as data entry or filing. You read, respond to, or forward emails and answer calls to the general office telephone number. Some office assistants take inventory of office supplies and order more items when needed. In some entry-level positions, you learn how to prepare paperwork, draft communications, or contact clients on behalf of senior office personnel.

What are the key skills and qualifications needed to thrive as an entry level office assistant, and why are they important?

To thrive as an Entry Level Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency with office software such as Microsoft Office Suite, often supported by a high school diploma or equivalent. Familiarity with office equipment like copiers, scanners, and multi-line phone systems is typically expected. Excellent communication, reliability, and a positive attitude help you stand out in this role. These skills and qualities are crucial for efficiently supporting office operations, maintaining workflow, and contributing to a productive work environment.
More about Entry Level Office Assistant jobs

What job categories do people searching Entry Level Office Assistant jobs in Rutherford, NJ look for?

The top searched job categories for Entry Level Office Assistant jobs in Rutherford, NJ are:

What cities near Rutherford, NJ are hiring for Entry Level Office Assistant jobs?

Cities near Rutherford, NJ with the most Entry Level Office Assistant job openings:

Entry Level Office Assistant jobs near you
Infographic showing various Entry Level Office Assistant job openings in Rutherford, NJ as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution, with an average salary of $40,150 per year, or $19.3 per hour.

Assistant Front Office Manager OEM

HEI Hotels and Resorts

New York, NY • On-site

$60K - $65K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 14 days ago

HEI Hotels & Resorts rating

6.4

Company rating: 6.4 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

Job description

About Us
HEI Hotels & Resorts is proud to welcome the Freehand New York to our growing portfolio of distinguished properties. Freehand is a collection of hotels that combine the social culture of a hostel with innovative design, award winning food and beverage, and a community-driven atmosphere. At HEI, we understand that exceptional hotels are built by exceptional people. Our continued success is driven by our associates - the heart of every guest experience. Where people choose to work matters. In return for that choice, we are committed to providing competitive compensation and benefits, industry-leading tools and training, and a culture that empowers growth and excellence. Simply put, we honor the privilege of our associates choosing HEI by investing in them - ensuring they thrive, grow, and elevate every property we serve.
Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization!
We value U.S. military experience and invite all qualified military candidates to apply.
Compensation
Salary Range: $60,000.00 - $65,000.00 Annually
Tipped/Service Charge Eligible? No
Discretionary Performance Bonus Eligible? No
Overview
Assist the Front Office Manager in managing the Front Office operations to achieve customer satisfaction, quality service and compliance with corporate/franchise policies and procedures while meeting/exceeding financial goals. Ensure that the arrival, departure, and all other guest contact are conducted in an efficient and friendly manner.
Essential Duties and Responsibilities
  • Ensure efficient guest registration, checkout, guest service, and telephone service, while ensuring all brand standards are being applied.
  • Implement company and franchise programs.
  • Prepare forecasts and reports and assist in the development of the Rooms Division budget.
  • Monitor and maintain the front office systems and equipment to ensure their optimum performance.
  • Track guest satisfaction surveys and maximize usage of the guest response tracking system.
  • Provide training for entry level associates and supervisors.
  • Develop and implement controls for expense management.
  • Utilize labor management tools to schedule and control labor costs.
  • Interview, hire, train, develop, resolve problems, provide open communication, and recommend discipline and/or termination when appropriate of staff members. Ensure timely completion of performance appraisals.
  • Communicate both verbally and in writing to provide clear direction to staff.
  • Interact positively with customers and take action to resolve problems to maintain a high level of customer satisfaction and quality.
  • Ensure compliance of front office, guest service, and PBX standard operating procedures and policies. Ensure all Front Office Quality Standards are complied with and are consistently applied.
  • Coordinate activities with other hotel departments in order to facilitate increased levels of communication and guest satisfaction.
  • Assist in the daily maintenance of room inventory status to achieve optimal levels of revenues while maintaining high levels of guest expectations.
  • Maintain all front desk related equipment and a par stock of supplies.
  • Resolve customer complaints; anticipate potential problems by reviewing and monitoring complaints, operational issues, business flow and associate performance to ensure high levels of customer satisfaction and quality.
  • Develop strong relations with the sales team to discuss and implement sales strategies to continually improve occupancy levels and revenues.
  • Comply with attendance rules and be available to work on a regular basis.
  • Perform any other job-related duties as assigned.

Qualifications and Skills
Education and Experience:
  • Minimum 1 year of front desk experience.
  • High School diploma or equivalent required.
  • Hotel experience preferred.

Knowledge, Skills and Abilities
  • Proficient with PMS system and computer literacy a must.
  • Advanced knowledge of brand's reward program.
  • Able to handle cash and credit transactions.
  • Maintain a professional appearance and manner at all times.
  • Must possess thorough knowledge of all front office operations and individual job requirements.
  • Able to effectively deal with internal and external customers, some of whom will require high level of patience, tact, and diplomacy to defuse anger and collect accurate information and resolve conflicts.
  • Able to manage multiple tasks at all times and have excellent organizational skills.
  • General knowledge of local area attractions and transportation.
  • Must be able to stand up for 4 or more hours at a time with or without reasonable accommodation.
  • Able to observe and detect signs of emergency situations.
  • Able to establish and maintain effective working relationships with associates and customers.
  • Able to remain calm and alert during emergency situations and/or heavy hotel activity, serving as a role model for clerks and other associates.
  • Effective verbal and written communication skills.
  • Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

Benefits
HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!
For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status.
HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

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