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Entry Level Healthcare Administration Jobs in Rochester, NY

Allied Digestive Health

Procedure Scheduler

Rochester, NY · On-site

$21 - $26/hr

Previous experience in medical scheduling, healthcare administration, or a related field. * Familiarity with electronic health record (EHR) systems and scheduling software. * Strong organizational ...

mystanns

Rehab Program Assistant

Rochester, NY · On-site

$17.75 - $23.25/hr

Candidate Requirements: · Associate's degree in healthcare administration, business or related field - Preferred · Prior experience in rehabilitation, SNF, outpatient or healthcare setting ...

Charlie Health

Office Coordinator

Rochester, NY · On-site

$17.75 - $23.75/hr

... care administration, data management, and compliance practices. Requirements * 2+ years of experience in office coordination, administrative support, or a related role; experience in a healthcare or ...

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Entry Level Healthcare Administration information

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How much do entry level healthcare administration jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for entry level healthcare administration in Rochester, NY is $19.67, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $22.07 per hour, depending on experience, location, and employer.

What is an entry level healthcare administration?

An Entry Level Healthcare Administration job involves assisting with the daily operations of healthcare facilities, such as hospitals, clinics, or nursing homes. Responsibilities may include managing patient records, coordinating staff schedules, handling billing and insurance claims, and ensuring compliance with healthcare regulations. These roles provide foundational experience in healthcare management and often serve as a stepping stone to more advanced positions. Strong organizational, communication, and problem-solving skills are essential for success.

What are the key skills and qualifications needed to thrive in entry level healthcare administration?

Succeeding in Entry Level Healthcare Administration requires strong organizational skills, attention to detail, and a foundational understanding of healthcare operations, often supported by a bachelor’s degree in healthcare administration or a related field. Familiarity with medical billing software, electronic health record (EHR) systems, and proficiency in Microsoft Office are commonly expected, while certifications such as Certified Medical Administrative Assistant (CMAA) can be advantageous. Excellent communication, problem-solving abilities, and a willingness to learn help individuals excel in this fast-paced environment. These competencies are vital for ensuring efficient workflow, regulatory compliance, and effective support for healthcare teams and patients.

What career advancement opportunities are available for someone starting in entry level healthcare administration?

Entry level healthcare administration roles can be a strong springboard for a growing career in the healthcare industry. Starting in this position, you’ll gain hands-on experience with medical office procedures, insurance processing, patient scheduling, and compliance—all of which are critical for advancement. With continued learning and strong performance, you may progress to supervisory positions such as Office Manager, Department Coordinator, or even pursue specialized roles in billing, compliance, or healthcare IT. Many employers offer training programs or tuition assistance for those seeking further certification or degrees, which can accelerate your professional growth. Additionally, networking within the organization often leads to mentorship and new opportunities as you build your skills.

How to become an entry level healthcare administrator with no experience?

To become an entry-level healthcare administrator with no experience, candidates should pursue a relevant bachelor's degree such as health administration, healthcare management, or public health. Gaining familiarity with healthcare software, developing strong organizational and communication skills, and obtaining certifications like the Certified Medical Administrative Assistant (CMAA) can improve job prospects; internships or volunteer work in healthcare settings also provide valuable experience.

What is the best entry-level healthcare administration job?

An entry-level healthcare administration job often includes roles such as medical receptionist, health information technician, or administrative assistant in healthcare settings. These positions typically require strong organizational skills, familiarity with electronic health records, and may benefit from a relevant certificate or associate degree. They provide foundational experience in healthcare operations and patient management.

What are the most commonly searched types of Healthcare Administration jobs in Rochester, NY?

The most popular types of Healthcare Administration jobs in Rochester, NY are:

What are popular job titles related to Entry Level Healthcare Administration jobs in Rochester, NY?

For Entry Level Healthcare Administration jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Entry Level Healthcare Administration jobs in Rochester, NY look for?

The top searched job categories for Entry Level Healthcare Administration jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Entry Level Healthcare Administration jobs?

Cities near Rochester, NY with the most Entry Level Healthcare Administration job openings:

Entry Level Healthcare Administration jobs near you
Infographic showing various Entry Level Healthcare Administration job openings in Rochester, NY as of August 2026, with employment types broken down into 3% As Needed, 65% Full Time, 16% Part Time, and 16% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $40,921 per year, or $19.7 per hour.

Procedure Scheduler

Allied Digestive Health

Rochester, NY • On-site

$21 - $26/hr

Full-time

Posted 19 days ago

Allied Digestive Health rating

8.0

Company rating: 8.0 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

Job description

About the Role:

The Procedure Scheduler plays a critical role in coordinating and managing the scheduling of medical procedures within healthcare facilities across the United States. This position ensures that patients are efficiently and accurately scheduled for diagnostic, therapeutic, or surgical procedures, optimizing resource utilization and minimizing wait times. The role requires close collaboration with medical staff, patients, and administrative teams to confirm appointment details, verify insurance coverage, and prepare necessary documentation. By maintaining clear communication and meticulous attention to detail, the Procedure Scheduler helps facilitate smooth clinical operations and enhances patient satisfaction. Ultimately, this position contributes to the overall quality of care by ensuring timely access to essential medical services.

Minimum Qualifications:

  • High school diploma or equivalent required; associate degree or higher preferred.
  • Previous experience in medical scheduling, healthcare administration, or a related field.
  • Familiarity with electronic health record (EHR) systems and scheduling software.
  • Strong organizational skills with the ability to manage multiple tasks simultaneously.
  • Excellent communication skills, both verbal and written.

Preferred Qualifications:

  • Certification as a Certified Medical Administrative Assistant (CMAA) or similar credential.
  • Experience working in a hospital or outpatient clinical setting.
  • Knowledge of medical terminology and insurance authorization processes.
  • Proficiency with Microsoft Office Suite and healthcare management software.
  • Demonstrated ability to work effectively in a fast-paced, team-oriented environment.

Responsibilities:

  • Coordinate and schedule patient procedures by communicating with physicians, patients, and clinical departments to confirm availability and requirements.
  • Verify patient insurance information and obtain necessary authorizations prior to scheduling procedures.
  • Maintain accurate and up-to-date scheduling records in electronic health record (EHR) systems and other scheduling software.
  • Respond promptly to patient inquiries regarding appointment times, preparation instructions, and procedural details.
  • Collaborate with clinical and administrative teams to resolve scheduling conflicts and optimize procedure room utilization.
  • Ensure compliance with healthcare regulations and institutional policies related to patient scheduling and data privacy.
  • Prepare and distribute daily procedure schedules to relevant departments and staff.
  • Assist in tracking procedure volumes and reporting scheduling metrics to management.

Skills:

The Procedure Scheduler utilizes strong organizational and multitasking skills daily to manage complex appointment calendars and ensure efficient use of clinical resources. Effective communication skills are essential for interacting with patients, healthcare providers, and insurance representatives to coordinate scheduling and resolve any issues. Familiarity with EHR systems and scheduling software enables the scheduler to accurately enter and update patient information, track authorizations, and generate reports. Attention to detail is critical when verifying insurance coverage and preparing documentation to prevent delays or denials. Additionally, problem-solving skills help the scheduler address conflicts and adapt to changing priorities, ensuring a seamless scheduling process that supports high-quality patient care.

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