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Records Specialist

The Town of Culpeper Police Department is seeking qualified applications for a Records Specialist. The selected candidate will be placed at the level of Records Specialist I or Records Specialist II depending on experience, qualifications, and demonstrated capabilities. This position performs skilled clerical and technical work involving the coding, reporting, filing, research, and maintenance of police records within computerized records systems.

Primary functions include:

• Entering, coding, reviewing, and maintaining police-related data and records in computerized systems
• Coding complaint, arrest, offense, traffic, and other police reports and ensuring records are accurate and complete
• Processing and collating citations for court and updating records following case dispositions
• Sending and receiving messages through the Virginia Criminal Information Network (VCIN) terminal
• Conducting criminal history research and compiling and updating records
• Maintaining and updating the department's active warrant and wanted lists
• Processing requests for police reports and information, including receiving and accounting for applicable fees
• Processing accident reports and submitting required reports to the Department of Motor Vehicles
• Providing appropriate information and assistance to police agencies, insurance carriers, attorneys, and members of the public
• Assisting with periodic and special reports and verifying statistical and other records for accuracy and completeness
• Performing related duties as assigned

Skills & Qualifications:

• General knowledge of modern record-keeping procedures and practices
• General knowledge of police forms, terminology, records, and department programs, policies, and procedures
• Ability to perform a considerable volume of detailed record work with accuracy and attention to detail
• Ability to maintain organized files and operate standard office and data-entry equipment
• Ability to type accurately and at a reasonable rate of speed
• Ability to follow written and oral instructions and maintain confidentiality of sensitive information
• Strong communication and customer service skills, with the ability to interact professionally with law enforcement personnel, other agencies, and the public
• Ability to establish and maintain effective working relationships with coworkers and other stakeholders

Education & Experience: Records Specialist I: Any combination of education and experience equivalent to graduation from high school. Possession of VCIN certification is required, or ability to obtain within 30 days. This is an entry-level position requiring a commitment to continuous learning and professional development.

Records Specialist II: Requires a minimum of two years of experience as a Records Specialist I and demonstrated ability to perform all duties of the Records Specialist I. Candidates must demonstrate highly developed knowledge, skills, and abilities in police records and reporting, including accuracy and timeliness in VCIN/NCIC entries and audits.

Advancement to Records Specialist II: In addition to the experience requirements, advancement to Records Specialist II requires demonstrated proficiency in police records and reporting; knowledge of The Library of Virginia destruction schedules and processes related to criminal records; knowledge and ability to process Subpoena Duces Tecum requests and extensive FOIA requests; completion of a leadership development training course; and active participation in a civic outreach and/or volunteer program serving the community.

Application and position profile are available at www.culpeperva.gov. Open until filled. Initial review of applications will be completed on August 24, 2026.

The Town of Culpeper is an Equal Opportunity Employer.